City of Moline Committee of the Whole will meet on Tuesday, Oct. 6.
Here is the agenda provided by the committee:
This meeting will be conducted by audio or video conference without a physically present quorum of the Moline City Council due to the disaster declaration issued by Governor Pritzker related to COVID-19 public health concerns affecting the State and the City. The Mayor has determined that an in-person meeting at City Hall with all participants is not practical or prudent because of the disaster. Aldermen, the City Administrator, and Staff may not all be physically present at City Hall due to the disaster. Physical public attendance at City Hall may be limited or not feasible. You may listen to the meeting by calling (720) 902-7700, meeting ID: 777 534 0806.
Remote Electronic Attendance
Approval of the remote electronic attendance of certain elected officials
Presentation
TaxSlayer Center Update (Scott Mullen)
Questions on the Agenda Agenda Items
1. Declaration of Surplus Vehicles (Sarah Mark, Interim Fleet Manager)
2. Historic Preservation Commission Demolition Review Code Amendments (Derke Price, Corporation Counsel)
3. Budgeting/Accounting Policies and Procedures (Carol Barnes, Finance Director)
4. Other
Informational
August Financial Statements (Carol Barnes, Finance Director)
Proposed 2020 Budget Amendments (Carol Barnes, Finance Director, and Marty Vanags, Interim City Administrator)
2021 Budget Guidance (Carol Barnes, Finance Director, and Marty Vanags, Interim City Administrator) Administrator’s Update (Marty Vanags, Interim City Administrator)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names. Comments may also be emailed the day of the meeting, by 5:30 p.m., to the City Clerk, at jparr@moline.il.us. Please type Public Comment in the Subject line.
A Resolution declaring the following City-owned vehicles as surplus property: 2010 Ford Fusion, VIN# 3FADP0L36AR141147; 2008 Dodge Caravan, VIN# 1D8HN44H28B171054; 2010 Dodge Journey, VIN# 3D4PH9FV7AT239700; 2006 Ford Taurus FFV, VIN# 1FAFP53286A237912; 2007 Ford Ranger 2WD, VIN# 1FTYR14U27PA10252; 2008 Ford Crown VIC, VIN# 2FAHP71V38X179669; 1999 Ford Ranger, VIN# 1FTYR14V2XPA96493; 2007 Chevrolet Impala, VIN# 2G1WT58K579397735; 2010 Ford Fusion, VIN# 3FADP0L38AR141148; 2008 Ford Crown VIC, VIN# 2FAHP71V38X125935; 2010 Ford Fusion, VIN# 3FADP0L30AR314810; 2010 Ford Fusion, VIN# 3FADP0L3XAR314815; 2004 Ford F-150, VIN# 2FTRF17W64CA63432; 2008 Dodge Caravan, VIN# 1D4HN11H58B168038; and 1997 Monroe 8PV3250H/AUGER, Serial #97-11-8622.
PREPARED BY: Sarah Mark, Interim Fleet Manager
REVEIWED BY: Marty Vanags, Interim City Administrator
J.D. Schulte, Director of Public Works
FISCAL IMPACT: Proceeds deposited into Account #448-0000-392.20-00, Sale of Surplus Property.
GOALS IMPACTED: Financially Strong City
STAFF RECOMMENDATION: Approval
ATTACHMENTS: List of Vehicles, Budget Level Text, Naviline Screenshot
PROPOSAL
Declare the following City-owned vehicles as surplus: 2010 Ford Fusion, VIN# 3FADP0L36AR141147; 2008 Dodge Caravan, VIN# 1D8HN44H28B171054; 2010 Dodge Journey, VIN# 3D4PH9FV7AT239700; 2006 Ford Taurus FFV, VIN# 1FAFP53286A237912; 2007 Ford Ranger 2WD, VIN# 1FTYR14U27PA10252; 2008 Ford Crown VIC, VIN# 2FAHP71V38X179669; 1999 Ford Ranger, VIN# 1FTYR14V2XPA96493; 2007 Chevrolet Impala, VIN# 2G1WT58K579397735; 2010 Ford Fusion, VIN# 3FADP0L38AR141148; 2008 Ford Crown VIC, VIN# 2FAHP71V38X125935; 2010 Ford Fusion, VIN# 3FADP0L30AR314810; 2010 Ford Fusion, VIN# 3FADP0L3XAR314815; 2004 Ford F-150, VIN# 2FTRF17W64CA63432; 2008 Dodge Caravan, VIN# 1D4HN11H58B168038; and 1997 Monroe 8PV3250H/AUGER, Serial #97-11-8622. To reutilize vehicles within the Fleet and extend their useful lives in different capacities to help stabilize the vehicle replacement fund balance over the next 5 years.
BACKGROUND
We currently have (19) 2013 Ford Police Interceptors Utility (PIU) vehicles that have been retired from police service and were declared surplus when the replacements were purchased.
Looking at the upcoming budget years and the vehicle replacement schedules, there are several hybrid Ford Fusions, a Chevrolet Impala, a Ford Ranger in the Fleet motor pool and 2 passenger vans that are on the replacement schedule for 2021, as well as a very old, rusted and unused salt spreader. There are also 2 vehicles that were scheduled for replacement that have had major components fail and the value of the car is not worth the repairs.
In an effort to extend the life of vehicles the City already owns, I would like to reutilize and redistribute the PIU’s back into the fleet. Fleet staff believes that with these vehicles being used under normal driving conditions, compared to extreme conditions (patrolling, pursuit, emergency responding) that they can last another 5 years, especially because we know we can get parts for these vehicles. By reutilizing these vehicles, it will reduce user charges for vehicle leases and will allow for the Fleet division to rebuild the vehicle replacement fund, while leveling out the replacement expenses over the next 5 years. Additionally, pool vehicles will be replaced by reutilizing vehicles from other areas of the fleet when they are no longer needed or have exceeded their useful life in their current applications instead of purchasing new vehicles for pooled use.
The Fusion vehicles specifically are a candidate to replace with PIU’s. The warranty on the battery cell that powers them (they are hybrid) is 8 years, or 200,000 miles. All of the Fusion vehicles are 10 years old. The City’s cost to have a new battery installed is $6,200 and that only gives an additional 2-year warranty. With the vehicles only being worth around $2,000-$3000 for resale, it does not make economic sense to reinvest in these particular vehicles. Staff has found a forum stating that the battery life can be “reset” and the vehicle will run on gasoline, however when we called the dealership they said they were unsure if the vehicles would run and had not heard of this. The lack of confidence from the dealership in this corrective action does cause concern.
Staff has identified 13 vehicles that can be replaced with PIU’s in the 2021 budget replacement year and is currently working with division and department managers to verify their needs to see if any more can be repurposed. Attached is a list of the vehicles suggested for disposal and the reason for the classification. There are an additional (7) Fusions in the Police department that they would rather see be replaced with something less conspicuous than a PIU, so Fleet and the Police Department would like to replace their Fusion fleet between 2021 and 2022.
ANALYSIS/ALTERNATIVES
Keep as City assets.
ADVANTAGES/DISADVANTAGES
Regardless of the action, there will be no addition to the size of the fleet. Should this be denied, the PIU’s have already been declared surplus and they will be sold so there will be no “fleet creep”, sale profits go towards vehicle replacement fund.
The longer they sit, the more we will have to invest to get them started when we dispose of them, more rust, lower profit for older vehicles from auctions, insurance costs continue.
SUPPORTING LINKS/DOCUMENTATION
List of Vehicles, Budget Level Text, Naviline Screenshot
https://www.moline.il.us/ArchiveCenter/ViewFile/Item/6582
Alerts Sign-up