City of Moline Committee-of-the-Whole Met Jan. 12.
Here is the minutes provided by the committee:
PRESENT: Mayor Stephanie Acri (Chair)
Alderman Scott Williams (Ward 1)
Alderman David Parker, Jr. (Ward 2) ~electronically
Alderman Mike Wendt (Ward 3) ~electronically
Alderman Richard “Dick” Potter (Ward 4) ~electronically
Alderman Sam Moyer (Ward 5)
Alderman Kevin Schoonmaker (Ward 6) ~electronically
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large) ~electronically
ABSENT: None.
STAFF: Marty Vanags, Interim City Administrator
Janine Hollembaek Parr, City Clerk
J.D. Schulte, Public Works Director ~electronically
Alison Fleming, Human Resources Manager ~electronically
Eric Griffith, Parks Recreation Director ~electronically
David Rowatt, Information Technology Manager
Bryon Lear, Library Director ~electronically
Darren Gault, Chief of Police
Jeff Snyder, Fire Chief
Carol Barnes, Finance Director ~electronically
Chris Mathias, Property Management Coordinator ~electronically
K.J. Whitley, Community Development Program Manager ~electronically
Sarah Mark, Fleet and Facilities Coordinator ~electronically
Joe Kuhlenbeck, Building Official ~electronically
Geoff Manis, Moline Centre Main Street Manager
OTHERS: Derke Price, Ancel Glink
Mayor Acri called the meeting to order at 6:01 p.m. in Council Chambers.
Approval of Remote Electronic Attendance
Alderman Moyer, seconded by Alderman Waldron, moved to approve the remote electronic attendance of Aldermen Williams, Parker, Wendt, Potter, Moyer, Schoonmaker, Waldron and Berg. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Berg, Williams, Parker, Wendt, Potter, Moyer and Schoonmaker; nays: none.
Proclamation
A Proclamation from Big Brothers Big Sisters to declare January 2021, as “National Mentoring Month”. JenniferHays and Hailey Glass addressed the Council remotely.
Questions on the Agenda
Council Bill 1007-2021 was moved to the Non-Consent Agenda.
Agenda Items
1. A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement for enforcement of the Illinois Vehicle Code and City Ordinances on private property at Crown Center, 4000 Avenue of the Cities. Darren Gault, Chief of Police, explained that LRC Real Estate, Inc. is the owner of Crown Center and desires to enter into an agreement to provide for the regulation of traffic and parking in the parking areas and/or private street of its property. The City is empowered to enter into such an agreement under its home rule powers and pursuant to Sections 11-209 and 11-209.1 of the Illinois Vehicle Code, 625 ILCS 5/11-209 and 1-209.1. A previous agreement is expired, and it is in the best interest of the residents of the City to renew the agreement. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Berg, Williams, Parker, Wendt, Potter, Moyer and Schoonmaker; nays: none.
2. A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement for enforcement of the Illinois Vehicle Code and City Ordinances on private property at Donut Delite Plaza, 3606 Avenue of the Cities. Darren Gault, Chief of Police, stated that Albuquerque LLC is the owner of Donut Delite Plaza and desires to enter into an agreement to provide for the regulation of traffic and parking in the parking areas and/or private street of its property. The City is empowered to enter into such an agreement under its home rule powers and pursuant to Sections 11-209 and 11-209.1 of the Illinois Vehicle Code, 625 ILCS 5/11- 209 and 1-209.1. No agreement is currently in place, prohibiting law enforcements ability to regulate traffic and parking on this private property. Staff believes that it is in the best interest of the residents of the City to enter into this agreement. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Berg, Williams, Parker, Wendt, Potter, Moyer and Schoonmaker; nays: none.
3. A Resolution authorizing the Community & Economic Development Department to apply to the Illinois Housing Development Authority (IHDA) for the Abandoned Residential Property Municipality Relief Program (APP), Round 5 Grant, in the amount of $150,000, and authorizing the City and staff to do any and all things necessary to apply for the Abandoned Residential Property Municipality Relief Program (APP), Round 5 Grant. K.J. Whitley, Community Development Program Manager, indicated that the purpose of the Program is to use funding in the Abandoned Residential Property Municipality Relief Fund to make grants to municipalities, counties and land banks to assist with their costs incurred for the securing, maintenance and demolition of abandoned residential property in the jurisdiction, and staff requests Council approval to apply for the grant. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. There was discussion. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Williams, Parker, Wendt, Potter, Moyer and Schoonmaker; nays: none; abstention: Alderman Berg as an IHDA Board member.
4. A Resolution authorizing the Fleet and Facilities Coordinator to submit a quote to the Department of the Army, Army Contracting Command – Rock Island for maintenance and repair of the Rock Island Fire Department equipment in support of Logistic Readiness Center (LRC) – Army Sustainment Command (ASC) for the Rock Island Arsenal (RIA) Fire and Emergency Services Division, Force Protection for a term of five (5) years with one (1) year Ordering Periods with assigned Ordering Officers. Sarah Mark, Fleet and Facilities Coordinator, shared that the number of vehicles included in the request for quote has not changed from previous years. City staff is familiar with the equipment and confident that the additional vehicles will not impede the service levels expected from the City’s internal customers and residents. A labor rate for the next (5) years has been included, with inflationary figures calculated for labor, as well as overhead including utilities and insurances, to capture the true cost to the City (reflected in the cost matrix provided). Staff recommends approval. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. Discussion had. Mark indicated confidence in the costs estimated, stating that incremental increases in the labor rate will more than cover the cost. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Berg, Williams, Parker, Wendt, Potter, Moyer and Schoonmaker; nays: none.
5. A Resolution authorizing the Mayor and City Clerk to execute and attest to Licensing Agreements for 2021 permit approved applications for use of public right-of-way or City-owned property. Chris Mathias, Interim Land Development Manager, explained that for the last seven years, the City Council has passed a resolution authorizing City staff to administer routine licensing agreements, increasing efficient use of staff time and eliminating construction delays. Staff seeks Council approval to submit a similar resolution for fiscal year 2021. Mathias explained that non-routine licensing agreements will continue to be brought for Council consideration. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. There was discussion. Mathias explained that the company engaged to do the work is responsible for leaving the right- of-way in its original condition. Staff will investigate how GIS mapping might be used to identify all work done in the right-of-way. It was suggested that contracts might reference the company’s obligation. Mathias will work with Corporate Counsel to implement this. Price indicated that incentivizing, holding permits for future work, is a good tool. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Berg, Williams, Parker, Wendt, Potter, Moyer and Schoonmaker; nays: none.
6. A Resolution authorizing the Interim Engineering Department Manager to accept a proposal from IMEG Corporation for design services for an amount not to exceed $139,500. Joe Kuhlenback, Building Official, stated that staff seeks approval of a contract with IMEG Corporation for engineering design services for the reconstruction of 26th Avenue from the 3800 block to 41st Street. This reconstruction project is in the 2021 budget. Because one of three design engineers recently resigned, staff would like to engage an engineering consultant to perform the design services for this project to ensure 2021 construction. Alderman Parker, seconded by Alderman Waldron, moved to approve. Discussion had. Staff’s intent is to complete this project before school resumes in the fall. There is no completed design date within the contract, and it was suggested that this might be included in the future. It was noted that over the past several years, $2.3 million of budgeted projects were not constructed during the year in which they were budgeted, and it is Council’s goal to change that. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Berg, Williams, Parker, Wendt, Potter, Moyer and Schoonmaker; nays: none.
Work Session – TIF Update
Marty Vanags, Interim City Administrator, thanked the Project Colossus Team for their work on this update, introducing Derke Price, Corporate Counsel, who led the discussion.
Alderman Wendt read the attached statement. Alderman Wendt, seconded by Alderman Parker, moved to direct staff to include the complete statement with the minutes of this meeting. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Berg, Williams, Parker, Wendt, Potter, Moyer and Schoonmaker; nays: none.
Price explained that a review of the existing TIF Districts and Development Agreements is embedded within several of Council’s 2019-2021 Priority Goals: to develop a comprehensive property assemblage and development plan for land available to the City following construction of the new I-74 bridge, and demolition of the old bridge; to develop a strategy for neighborhood revitalization; and to attract investment in the Business Park. Likewise, a Management Initiative established by Council was to undertake the review of all active development agreements that have been entered into by the City of Moline to ensure that the parties are in full compliance with all terms of each agreement. Accordingly, under the direction of Interim City Administrator Martin Vanags, staff has reviewed each of the TIF Districts and the development agreements within each district. The next phase of review will include all incentive and development agreements that do not use TIF Funds.
Price explained the structure of the report for each TIF District (as applicable): general description of the purpose; listing and review of each Development Agreement within the District; related agreements, if any; the type and status of financing (i.e., whether it is “pay as you go” or whether the City issued bonds, and the current state of funding); a listing of loans among and between TIFs; identification of structural issues within the development terms; identification and impact of any SSAs; identification of any property tax rebate incentives; identification of TIF eligible public infrastructure projects.
Not included in the report are TIF Districts 1 and 7. Price explained that for TIF 1, the City hired PGAV to complete a comprehensive analysis in connection with Council Goal 1 (property assemblage and development related to the I-74 bridge). The City is in receipt of that report which is currently under review and discussion. Moreover, it is anticipated that the PGAV report will serve as the foundation for the next stage of analysis and planning that is to be guided by the Urban Land Institute. It is likely that this will lead to the creation of a new TIF 14. TIF 7 (the Airport) involves confidential attorney-client matters and will be the subject of a separate and confidential report. The updated Cash Flow Analysis for each TIF follows separately.
SUMMARY OF ALTERATIONS MADE AS A CONSEQUENCE OF REVIEW
· TIF 2 AND TIF 6 : The conclusions and projections that State reported to Council have been reviewed in their component parts. Unfortunately, the reporting assumed completion of all three phases whereas the original Development Agreement for TIF 2 was amended to waive that requirement and the Development Agreement for TIF 6 does not set forth such a requirement. The cash flow projections are substantially diminished.
· TIF 3: The Development Agreement sets forth a declining schedule of increment reimbursement. The City had previously over-paid. Tara Osborne corrected for it in the most recent payment and the schedule is now correct.
· TIF 5: The interrelationship of the TIF and SSA 5 (and County methodologies) have resulted in changes in the manner in which TIF funds are received and transferred.
· TIF 8: Property tax appeal has resulted in no additional payments and review was in time to prevent any additional rebates (reporting to be corrected).
· TIF 9: Dormant, other than possible infrastructure projects that may be needed.
· TIF 10: Developer rebates were corrected and now are up to date. TIF reports now corrected.
· TIF 11: Graduated rebate, hotel/motel tax rebates and parking revenues now corrected in reporting. Assumptions for cash flow analysis (sale of properties) articulated for review.
· TIF 12: IHMVCU rebate structure clarified and corrected; refund reporting corrected. Accounting for side property acquisition/public infrastructure corrected and confirmed.
· TIF 13: Graduated rebate, hotel/motel tax rebates and parking revenues now corrected in reporting.
Discussion: Current development agreements are plagued with inconsistencies, most notably is how rebates are calculated (regarding the increment and base EAV). It was noted that the agreement with Retail Strategies was terminated over a year ago. Interim City Administrator Marty Vanags stated that business development will be a priority of the new Community and Economic Development (CED) Director. Each of the TIFs is an asset that must be leveraged, with a strategy for each.
At 7:19 p.m., Mayor Acri called a brief recess due to technical difficulties. The Council reconvened at 7:20 p.m.
Public Comment
There was no public comment. View recorded meetings at http://www.moline.il.us/CivicMedia?CID=9
The meeting adjourned at 7:22 p.m.
https://www.moline.il.us/ArchiveCenter/ViewFile/Item/6816
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