City of Moline Committee of the Whole Met Feb. 23.
Here is the minutes provided by the committee:
PRESENT: Mayor Stephanie Acri (Chair)
Alderman Scott Williams (Ward 1)
Alderman David Parker, Jr. (Ward 2) ~electronically
Alderman Mike Wendt (Ward 3) ~electronically
Alderman Richard “Dick” Potter (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Kevin Schoonmaker (Ward 6) ~electronically
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large) ~electronically joined at 6:11 p.m.
ABSENT: None.
STAFF: Marty Vanags, Interim City Administrator
Janine Hollembaek Parr, City Clerk
J.D. Schulte, Public Works Director
Leah Miller, Interim Human Resources Manager ~electronically
Eric Griffith, Parks Recreation Director
David Rowatt, Information Technology Manager
Bryon Lear, Library Director
Darren Gault, Chief of Police
Jeff Snyder, Fire Chief
Carol Barnes, Finance Director ~electronically
Chris Mathias, Property Management Coordinator ~electronically
Brandon Pannell, Municipal Services Operations Manager
Brendan Kalata, Firefighter/Paramedic
Fire Personnel, Family and Friends
OTHERS: Derke Price, Ancel Glink
Sue Blackall, Library Board
Julie Gelaude, NAWIC
Mayor Acri called the meeting to order at 6:00 p.m. in Council Chambers.
Approval of Remote Electronic Attendance
Alderman Moyer, seconded by Alderman Waldron, moved to approve the remote electronic attendance of Aldermen Parker, Wendt, Schoonmaker and Berg. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Williams and Parker; nays: none.
Oath of Office
Oath of Office for probationary appointment as Firefighter/Paramedic to Brendan Kalata, effective February 16, 2021.
Proclamation
A Proclamation from the National Association of Women in Construction (NAWIC) Quad Cities Chapter No. 50 to declare March 7-13, 2021, as “Women in Construction Week.” Julie Gelaude addressed the Council.
Alderman Berg joined the meeting at 6:11 p.m.
Questions on the Agenda
There were no questions on the Agenda.
Agenda Items
1. Hiring and Promotion – Firefighters. Jeff Snyder, Fire Chief, requested an exception to the moratorium on hiring and promotion pursuant to Resolution 1051-2020 to promote eligible firefighters and to fill vacancies when practicable, based on retirements. Snyder explained that it is highly likely that two Captains and a Lieutenant will be retiring in the first half of 2021, and staffing of the Shift Commander (Captain), Company Officer
(Lieutenant) and Engineer positions must be maintained to provide appropriate supervisory oversite of employees engaged in emergent and non-emergent functions. A motion was made by Alderman Waldron to approve. Seconded by Alderman Williams. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
2. Tri-City Agreement for Fire Station Electrical Upgrade. Jeff Snyder, Fire Chief, indicated that a review of the Phoenix Station Alerting System requirements was completed by staff in conjunction with RACOM technicians. It was determined that all four stations will require varying degrees of power-supply modifications and the addition of Ethernet cabling, based primarily on the age of each building and the identified, ideal installation locations of new equipment (i.e. system controllers, speakers and visual aids). Staff recommended approval of an Agreement with Tri-City Electric Company of Iowa for Fire Station electrical upgrades in the amount of $30,765. General Fund reserves would be allocated and an amendment to the 2021 Budget required. A motion was made by Alderman Waldron to approve. Seconded by Alderman Potter. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
3. Equitable Sharing Agreement. Darren Gault, Chief of Police, recommended approval of an Equitable Sharing Agreement and Certification between the Federal Government and the Moline Police Department setting forth the requirements for participation in the Equitable Sharing Program and certifying all receipts and expenditures of federal forfeiture funds, property and interest during the last fiscal year. A motion was made by Alderman Waldron to approve. Seconded by Alderman Williams. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
4. 2021 Volume Cap. Carol Barnes, Finance Director, recommended Council approval to reallocate the Home Rule Volume Cap to the Quad Cities Regional Economic Authority (QCREDA) in the amount of $4,609,220, to be used to support projects that will provide job opportunities and new investments. A motion was made by Alderman Potter to approve. Seconded by Alderman Wendt. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
5. First Midwest Bank Line of Credit Renewal. Carol Barnes, Finance Director, shared that annually since 2005, the City has renewed an unsecured revolving line of credit with First Midwest Bank to be drawn against for cash flow purposes, if needed, throughout the year. Staff recommended renewal of a revolving line of credit between the City of Moline and First Midwest Bank in an amount not to exceed $2,900,000. A motion was made by Alderman Parker to approve. Seconded by Alderman Potter. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
6. TIF #7 Water Anticipation Note 2021A. Carol Barnes, Finance Director, requested Council approval of financing by the City for the water main in TIF #7 Airport Business Park, by authorizing issuance of $299,379 in a Revenue Anticipation Note and purchase of same by the Water Fund, appropriating monies for said purposes and authorizing execution of any related documents. A motion was made by Alderman Wendt to approve. Seconded by Alderman Moyer. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
7. TIF #7 WPC Anticipation Note 2021B. Carol Barnes, Finance Director, explained that staff seeks Council’s approval of financing for the sewer main in TIF #7 Airport Business Park, by authorizing issuance of $367,173 in a Revenue Anticipation Note and purchase of same by the WPC Fund, appropriating monies for said purposes and authorizing execution of any related documents. A motion was made by Alderman Wendt to approve. Seconded by Alderman Moyer. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
8. Project #1351, 2021 Inlet and Catch Basin Replacement Program. Joe Kuhlenbeck, Building Official, requested Council’s approval of a contract with Walter D. Laud, Inc., for Project #1351, 2021 Inlet and Catch Basin Replacement Program, for an amount of $82,845. Bids were opened and publicly read on February 9, 2021, with Walter D. Laud, Inc., submitting the lowest and most responsible and responsive bid. Kuhlenback asked for Council’s approval to spend up to the $100,000 budgeted in the 2021 Capital Improvement Plan for this program. A motion was made by Alderman Waldron to approve. Seconded by Alderman Wendt. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
9. Project #1359, Retaining Wall Removal- 53rd St/Jane Addams School. Joe Kuhlenbeck, Building Official, stated that there is a block retaining wall along 53rd Street, near Jane Addams Elementary School, that is leaning out and in need of removal or replacement. After analysis and discussion with the School District, the City has opted for removal of the wall and grading of the slope. This will take place in 2021, when school is not in session. Bids were opened and publicly read on January 26, 2021, with Five Cities Construction Company submitting the lowest and most responsible and responsive bid. Staff recommends approval of a contract with Five Cities Construction Company for the amount of $32,510.65. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. Discussion had. This project came in under the $70,000 budgeted. Kuhlenbeck noted that this will allow flexibility to reallocate those funds to other capital improvement projects, such as additional asphalt resurfacing. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
10. Project #1345, 49th Street – North of 12th Avenue. Joe Kuhlenbeck, Building Official, requested Council’s approval of a contract with Walter D. Laud, Inc., for Project #1345, 49th Street, N. of 12th Avenue, for the amount of $468,032. Bids were opened and publicly read on February 2, 2021, with Walter D. Laud, Inc., submitting the lowest and most responsible and responsive bid. This project will include a full sealcoat upgrade, including new water main, sanitary sewer, storm sewer, concrete pavement and sidewalks. This street is on the Water Division’s red water list, and has three unsewered properties that utilize septic tanks due to topography. Sanitary sewer design includes a manhole at back of curb to allow these properties to be served by pumping if necessary. Kuhlenbeck will provide a capital improvement budget update periodically, as more project bids are received. Kuhlenbeck verified that the responsible bidder process is used, per the Moline Code of Ordinances. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
11. Hiring and Promotion - Traffic Operations Worker. Joe Kuhlenbeck, Building Official, shared that the Engineering Department requests that Council grant an exception to the hiring and promotion freeze to fill the Traffic Operations Worker position, vacant due to internal movement. A motion was made by Alderman Wendt to approve. Seconded by Alderman Schoonmaker. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
12. Hiring and Promotion – Water Distribution Mechanic. Tony Loete, Utilities General Manager, stated that the Public Works-Utilities Division requests that Council grant an exception to the hiring and promotion freeze to fill the Water Distribution Mechanic position, vacant due to internal movement. A motion was made by Alderman Wendt to approve. Seconded by Alderman Waldron. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
13. Hiring and Promotion – Technology and Systems Integrator. Tony Loete, Utilities General Manager, requested that Council grant an exception to the hiring and promotion freeze to recruit and hire a Technology and Systems Integrator position, vacant due to internal movement. A motion was made by Alderman Waldron to approve. Seconded by Alderman Potter. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
14. Hiring and Promotion – Groundskeepers Park Maintenance. Rodd Schick, Municipal Services General Manager, explained that staff recommends approval of an exception to the moratorium on hiring and promotion to fill two (2) vacant Groundskeeper – Park Maintenance positions in the Municipal Services Division. A motion was made by Alderman Potter to approve. Seconded by Alderman Waldron. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
15. Chapter 20 Amendment - Snow Emergency Parking Enforcement Strategy. Derke Price, Corporation Counsel, presented proposed revisions to Chapter 20, “Motor Vehicles and Traffic,” of the Moline Code of Ordinances, concerning an enforcement strategy for snow routes. The proposed revisions are the result of recommendations made by Municipal Services Operations Manager Brandon Pannell. Per Mar Security would issue, at the direction of the Chief of Police, courtesy notices and tickets. Subsequent towing would require coordination between the Police and Public Works Departments and strategic targeting. Public Works Director J.D. Schulte would ensure that signage is accurate and matches the Ordinance. The Finance Department has requested ala carte pricing from Per Mar. A motion was made by Alderman Moyer to approve. Seconded by Alderman Potter. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
Informational
Pickleball Complex. Eric Griffith, Parks Recreation Director, provided the attached plan for the Riverside Pickleball Complex. Groundbreaking is planned for April 1, 2021, with projected completion in June, 2021. Griffith explained that despite challenges presented by the pandemic and the lack of live fundraising events during the past year, Friends of Moline Pickleball has exceeded its $100,000 goal, raising nearly $110,000 to date. The project includes 8 courts, ample parking and will be the region’s premier pickleball facility. The facility will be open to the public. The Park Board and Parks Recreation staff will be developing rules and regulations for use of the facility, such as limited play-time when others are waiting to play. Lessons and tournaments will be offered annually.
Library 5-Year Budget. Bryon Lear, Library Director, presented the Library’s 5-year budget (attached). The Library Board’s goal is to expand service level and operating hours. The budget assumes pre-pandemic revenue and return to a staffing level of 29 employees. Annual expenditure increases are projected at less than 2%, and expenditures for personnel are within the 70% standard. Lear indicated that 40% of current personnel will become retirement-eligible by the end of 2025. Beginning in 2022, the Library will be open 7 days a week, with Sunday hours, Labor Day through Memorial Day. Collections are budgeted at the state standard of 12%. Discussion had. Currently, services are still somewhat limited, with approximately 200-250 patrons daily. Alderman Wendt noted that the Equalized Assessed Value (EAV) increment for properties within TIF #1 will return to the property tax roll when the TIF expires at the end of this year. Alderman Wendt, seconded by Alderman Moyer, moved to direct the Finance Director to develop a 5-year projection of property taxes, based on keeping the tax rate at its current level, with projected allocations for Police and Fire pensions and its impact on Parks and Library budgets. Alderman Wendt stated that the current tax rate should be assumed, because anticipated EAV growth would promote levy growth. Motion passed on roll call with the following vote: ayes: Aldermen Wendt, Potter, Moyer, Schoonmaker, Waldron, Berg, Williams and Parker; nays: none.
Public Comment
View recorded meetings at http://www.moline.il.us/CivicMedia?CID=9
The meeting adjourned at 6:59 p.m.
http://www.moline.il.us/CivicMedia?CID=9
Alerts Sign-up