City of Moline Committee of the Whole met March 9.
Here is the minutes provided by the committee:
Mayor Acri called the meeting to order at 6:00 p.m. in Council Chambers.
Approval of Remote Electronic Attendance
Alderman Moyer, seconded by Alderman Waldron, moved to approve the remote electronic attendance of Aldermen Williams, Parker, Wendt, Potter, Moyer, Schoonmaker, Waldron and Berg. Motion passed on roll call with the following vote: ayes: Aldermen Potter, Moyer, Schoonmaker, Waldron, Berg, Williams, Parker, Wendt,; nays: none.
Proclamation
A Proclamation from Visit Quad Cities to declare March 8-14, 2021, as “Missouri Valley Conference Basketball Tournament Week.” Dave Herrell, Visit Quad Cities, and Scott Mullen, TaxSlayer Center, addressed the Council.
Questions on the Agenda
There were no questions on the agenda.
Agenda Items
1. Denler Contract for 2021 Joint and Crack Sealing Program. Joe Kuhlenbeck, Building Official, explained that the Joint & Crack Sealing is an annual maintenance program, involving the routing and filling of joints and cracks in existing concrete and asphalt pavement throughout the City. Bids were opened and publicly read on January 26, 2021, with Denler, Inc. submitting the lowest and most responsible and responsive bid. Staff recommends approval of a contract with Denler, Inc., for Project #1349, 2021 Joint & Crack Sealing Program, for an amount not to exceed $75,000 at the proposed unit prices. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. Motion passed on roll call with the following vote: ayes: Aldermen Potter, Moyer, Schoonmaker, Waldron, Berg, Williams, Parker and Wendt; nays: none.
2. Five Cities Construction Contract for 6th Street Reconstruction. Joe Kuhlenbeck, Building Official, stated that this work includes pavement replacement with rock base and concrete pavement, driveway repairs, sidewalk repairs, and other associated work. Bids were opened and publicly read on February 16, 2021, with Five Cities Construction Company submitting the lowest and most responsible and responsive bid. Staff recommends approval of a contract with Five Cities Construction Company for Project #1350, 6th Street Reconstruction, 4th Avenue to Railroad Avenue, for an amount of $105,556. A motion was made by Alderman Potter to approve. Seconded by Alderman Waldron. Motion passed on roll call with the following vote: ayes: Aldermen Potter, Moyer, Schoonmaker, Waldron, Berg, Williams, Parker and Wendt; nays: none.
3. EarthWorks Design Agreement for John Deere Pavilion Tree Landscape. Derke Price, Corporation Counsel, indicated that proposals were solicited for the John Deere Pavilion Tree Pit Landscape Project. All proposals came in higher than expected, over $15,000, with EarthWorks Design, Inc. submitting the most responsible and responsive bid. Geoff Manis, Moline Centre Main Street Manager, explained that trees planted at the Pavilion have died and are in need of replacement. Three proposals were received and were opened and publicly read at the Special Service Area #6 Board (SSA #6) meeting on February 17, 2021. SSA #6 will provide half of the funding, with the remainder from the Tree Bank account. Staff and the SSA #6 Board recommend approval of a contract with EarthWorks Design, Inc. for the John Deere Pavilion Tree Pit Landscape Project in an amount of $19,245. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Discussion had. Manis and Parker explained that EarthWorks Design, Inc. was chosen because of their specific knowledge and experience in removing dead tree material, preparing for and planting new trees in the existing tree coffins. Motion passed on roll call with the following vote: ayes: Aldermen Potter, Moyer, Schoonmaker, Waldron, Berg, Williams, Parker and Wendt; nays: none.
4. Strand Associates Task Order for RRVRSS IGA Amendment. Tony Loete, Utilities General Manager, shared that the Public Works Utilities Division seeks approval from City Council authorizing the Mayor and City Clerk to execute and attest to Task Order No. 21-03 pursuant to an Agreement for Technical Services, dated December 18, 2018, with Strand Associates, to provide professional engineering services to assist with drafting and implementation of an amendment to the 1977 Rock River Valley Regional Sewerage System (RRVRSS) Intergovernmental Agreement. This amendment is needed to meet United States Environmental Protection Agency (US EPA) industrial sewer pretreatment regulations. A motion was made by Alderman Waldron to approve. Seconded by Alderman Wendt. Motion passed on roll call with the following vote: ayes: Aldermen Potter, Moyer, Schoonmaker, Waldron, Berg, Williams, Parker and Wendt; nays: none.
5. MetroLINK Ferry Boat Terminal Intergovernmental Agreement. Chris Mathias, Interim Land Development Manager, explained that staff seeks City Council approval of an Intergovernmental Agreement with the Rock Island County Metropolitan Mass Transit District (METROLINK) for improvements to the MetroLINK John Deere Commons Passenger Ferry Boat Terminal. A motion was made by Alderman Waldron to approve. Seconded by Alderman Potter. Jeff Nelson, MetroLINK, addressed the Council and explained that an ADA compliant walking path would be striped through the parking lot from River Drive to the landing. Alderman Wendt suggested that a true walking path be created, and Nelson welcomed working with the City on this. Motion passed on roll call with the following vote: ayes: Aldermen Potter, Moyer, Schoonmaker, Waldron, Berg, Williams, Parker and Wendt; nays: none.
6. Temporary Construction Easement for Ferry Boat Terminal. Chris Mathias, Interim Land Development Manager, stated that staff recommends approval of a Temporary Construction Easement to allow additional improvements to the City dock facility at the MetroLINK John Deere Commons Passenger Ferry Boat Terminal in the vicinity of 1425 River Drive, Moline, Illinois. A motion was made by Alderman Potter to approve. Seconded by Alderman Waldron. Motion passed on roll call with the following vote: ayes: Aldermen Potter, Moyer, Schoonmaker, Waldron, Berg, Williams, Parker and Wendt; nays: none.
Other. Derke Price provided an update on the Request for Proposals (RFP) for city-wide broadband services, explaining that 3 responses to the RFP were received, and the City team interviewed 2 today. Price anticipates Interim City Administrator Vanags will be sending a memo with proposal details to Council next.
Work Session
Marty Vanags, Interim City Administrator, presented the attached update of staff efforts, by department, toward the accomplishment of Priority Goal #2 – Neighborhood Stabilization and Revitalization – objectives, despite and in response to the COVID-19 pandemic. There was discussion. Brian Johnson, Police Captain, explained that completion of the Mobile Police Office is slated for May 8, 2021. K.J. Whitley, Community Development Project Manager, explained that landbank discussions continue with neighboring municipalities. Derke Price, Corporation Counsel, described proposed Code amendments in regard to the vacant property registration process. Staff will continue to utilize tools for identifying vacancy. Vanags explained that staff is investigating ways to consolidate inspection processes. K.J. Whitley indicated that collaborative funding opportunities exist for residential rehab projects. There was discussion that some parks close at sundown; however, there is still nighttime traffic. Captain Johnson explained that parks are routinely patroled and that enforcement will be increased in those areas. Police and Public Works staff are working toward technology integration to improve public safety measures and will be prepared to implement a long-term solution. Vanags stated that staff will develop a Park Policy, including community involvement to aid improvements, and a memo will be sent to Council. The Complete Streets Policy will be presented to the City Council soon.
Public Comment
Jeff Nelson, shared that the Board of Police and Fire Commissioners recently interviewed a really outstanding pool of Police candidates with a depth of experience and education.
Art Bodenbender, owner of Katy’s Market, stated that the cost of food licenses is too high, and requested that this fee be reduced or eliminated for one year. Mayor Acri indicated that staff will consider this.
View recorded meetings at http://www.moline.il.us/CivicMedia?CID=9
The meeting adjourned at 7:01 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/6940
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