City of East Moline Committee of the Whole met March 7.
Here are the minutes provided by the committee:
ROLL CALL
Mayor Freeman called the meeting to order and directed City Clerk Wanda Roberts-Bontz to call the roll. The following Aldermen were present: Larry Toppert, Gary Almblade, Nancy Mulcahey, Jayne O’Brien, Rhea Oakes, Maria Tapia and Jose Rico. 7:08 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
None.
RAVINES C & F SEWER ACCESS – CONSTRUCTION LAYOUT (Mr. Tim Kammler, Director of Engineering)
Access construction for Ravines C & F will require construction survey staking for line and grades of the proposed road, drainage features, and other appurtenant items. Layout will include stakes delineating the limits of the easements acquired from homeowners for this project so these lines are clear for the contractor during clearing and grading operations. Staff does not have the ability to perform the required surveying services; as such, a professional services proposal has been obtained from Abbitt Surveying to assist the city with this work. A copy of the proposal including detailed scope of services is attached for review and consideration.
Staff continue to seek a consultant that can provide capable construction inspection assistance to help oversee East Moline's full plate of FY'22 construction projects. Once a satisfactory proposal for inspection services is obtained, this contract will be brought to COW for review and consideration.
FINANCIAL:
This is a budgeted item.
Line Item# 270-4547-452.0
Title: Sewer Capital Improvements
Amount Budgeted: $2,185,000.00
Actual Cost: $12,750.00 (est.)
Funding Sources: Sewer CIP Funds
Departments: Engineering
This is a CIP.
RECOMMENDATION:
Approve contract with Abbitt Survey to perform construction layout services for the Ravine C & F Access ways.
A motion was made by Alderman Almblade, seconded by Alderman Mulcahey to concur with the recommendation as presented. Upon roll call the following voted in favor: Mulcahey, O’Brien, Oakes, Tapia, Rico, Toppert and Almblade. Motion carried.
RENEWAL OF FACILITIES (POOL) JOINT USE AGREEMENT (Mr. Doug Maxeiner, City Administrator)
United Township High School (UTHS) and the City of East Moline have jointly operated the pool facility at UTHS since 1979. The agreement was last renewed in 2017 and expires April 30, 2022. Superintendent Morrow and City staff are proposing an extension of the agreement for another five-year term.
The pool facility (exclusive of the real estate on which it is built) is jointly owned by the City and UTHS with each party owning a 50% share and operations controlled by a Pool Board consisting of two members from each entity. The current (2022) budget for the pool shows an expenditure budget of $330,030 which includes a $30,000 contingency and $10,000 capital equipment line item. Revenues are $302,750 comprised of a $95,000 contribution from both parties to the agreement ($190,000 total) with the remainder generated by user fees, rentals, memberships, and concessions.
The only changes to the proposed extension are the dates and a proposed limit on the requirement for a contribution to the reserve for equipment replacement. Previously, a minimum of $10,000 (and a maximum of $100,000) is required annually for equipment replacement. The proposed language eliminates the requirement for any annual equipment reserve contribution if the balance of the reserve fund is $75,000 or greater or if the balance is less than 25% of the operating budget, whichever is greater. As of the end of 2021, the Pool had a reserve of $145,272.
FINANCIAL:
This is a budgeted item.
Line Item# Fund 540
Title: Pool Fund
Funding Sources: City and UTHS contribution with user fees
This is not a CIP.
RECOMMENDATION:
Staff recommends approval.
A motion was made by Alderman Almblade, seconded by Alderman Rico to concur with the recommendation as presented. Upon roll call the following voted in favor: Mulcahey, O’Brien, Oakes, Tapia, Rico, Toppert and Almblade. Motion carried.
UPDATED OF CITY CODE – ARTICLE 7, CHAPTER 4 PLANTS AND WEEDS (Mr. Doug Maxeiner, City Administrator)
The City's Health Inspector has been assigned tall grass and weed enforcement for the City. After a quick review of the municipal code, she is proposing some minor modifications to Article 7, Chapter 4 on Plants and Weeds. Specifically, the proposed changes include an update of the fee associated with a lien on a property from $30 to $51 to better reflect the City's cost.
The enforcement period is being expanded to start two weeks earlier on April 15th. In addition, gender specific language in the code is changed to gender neutral.
A redline draft of the changes is included as an attachment.
FINANCIAL:
This is budgeted item.
Departments: Inspections - Health
This is not a CIP.
Recommendation:
Staff recommends approval.
A motion was made by Alderman Rico, seconded by Alderman Toppert to concur with the recommendation as presented. Upon roll call the following voted in favor: Mulcahey, O’Brien, Oakes, Tapia, Rico, Toppert and Almblade. Motion carried.
ADJOURMENT:
A motion was made by Alderman Rico, seconded by Alderman Almblade to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Mulcahey, O’Brien, Oakes, Tapia, Rico, Toppert and Almblade. Motion carried. 7:15 p.m.
https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_03072022-766
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