Rock Island Today

City of Moline Committee of the Whole met Feb. 15.

Here are the minutes provided by the committee:

PRESENT: Mayor Sangeetha Rayapati (Chair)

Alderman Scott Williams (Ward 1)

Alderman Alvaro Macias (Ward 2)

Alderman Mike Wendt (Ward 3)

Alderman Matt Timion (Ward 4)

Alderman Sam Moyer (Ward 5)

Alderman Pat O’Brien (Ward 6)

Alderman Mike Waldron (Ward 7)

Alderman James Patrick Schmidt (Alderman At-Large)

ABSENT: None.

STAFF: Bob Vitas, City Administrator

Janine Hollembaek Parr, City Clerk

Carol Barnes, Finance Director - electronically

Brad Fink, Interim Director of Public Works

Darren Gault, Chief of Police

Sean Foley, City Planner - electronically

Eric Griffith, Parks Recreation Director - electronically

Bryon Lear, Library Director - electronically

Tony Loete, Director of Utilities

Leah Miller, Human Resources Director - electronically

Michael Schenk, Interim City Engineer

David Rowatt, Information Technology Manager

Jeff Snyder, Fire Chief

K.J. Whitley, Community Development Program Manager – electronically

Brian Johnson, Deputy Chief of Police

Todd Noe, Deputy Chief of Police

Nick Wade, Police Lieutenant

Dan Beaudry, Police Sergeant

Kara Larson, Police Officer

Police Personnel

OTHERS: Margaret Kostopulos, Corporation Counsel

Craig Mack, Plan Commission Chair - electronically

Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.

Board Appointments

Mayor’s appointment of Craig Loken to the Revolving Loan Fund Board for a 5-year term to expire June 30, 2027.

Mayor’s appointment of Matt Stoefen to the Human Rights Commission to fill the unexpired term of Gregory Anderson to expire August 31, 2023.

Presentation

Letter of Commendation to Lieutenant Nickolas Wade, Sergeant Daniel Beaudry, and Officer Kara Larson. Darren Gault, Chief of Police, described the officers’ exceptional efforts to keep the community safe.

Update on ADU Ordinance from Plan Commission. Craig Mack, Plan Commission Chairman, explained that the Plan Commission is working to clarify terms within the proposed ordinance. There was discussion.

Public Comment

Questions on the Agenda

COW items 1 and 2, and corresponding Council Bills 1028-2022 and 1029-2022, were pulled by staff pending additional research

Agenda Items

1. Project No. 1342 Change Order – 18th St B/AOC (Michael Schenk, Interim City Engineer)

2. Project No. 1353 Change Order – 2021 Patching Program (Michael Schenk, Interim City Engineer)

3. The Bluffs Art Installation Licensing Agreement. Staff seeks approval from City Council to approve a City Artwork Licensing Agreement with the Bluffs Neighborhood Association, who will commission and pay for labor, materials, and installation of the artwork on City owned planters. A motion was made by Alderman Schmidt to approve. Seconded by Alderman Wendt. Motion passed unanimously.

4. Service Line Material Change 34-2111. The Utilities Department recommends a change to Section 34- 2111, “Service Lines,” of the Moline Code of Ordinances, to allow high density polyethylene pipe to be included as an approved material for water service lines. A motion was made by Alderman O’Brien to approve. Seconded by Alderman Wendt. There was discussion. Motion passed unanimously.

5. South Slope Clarifier Rehabilitation. The Utilities Department requests execution of an agreement for engineering services with Strand Associates, Inc, for engineering design and bidding services related to excess flow clarifier modifications at South Slope Wastewater Treatment Plant in the amount of $74,685. Discussion had. A motion was made by Alderman Wendt to approve. Seconded by Alderman O’Brien. Motion passed unanimously.

6. Water Main Extension Variance – 2630 45th Street. Tony Loete, Director of Utilities, shared that the Utilities Department is requesting a variance from the requirement to install a public water main at 2630 45th Street, as prescribed in Section 34-2101 of the Moline Code of Ordinances. A motion was made by Alderman Wendt to approve. Seconded by Alderman Waldron. There was discussion. Motion passed unanimously.

7. WTP HVAC Controls Improvements. Tony Loete, Director of Utilities, requests approval of an agreement for professional services with Trane Building Services for replacement of obsolete HVAC operating system at the Water Treatment Plant in the amount of $97,195. A motion was made by Alderman O’Brien to approve. Seconded by Alderman Schmidt. Alderman Schmidt abstained due to a business conflict. Motion passed unanimously.

8. Moline Drainage Assistance Program. Tony Loete, Director of Utilities, reported that the Utilities Department proposes to create and manage the Moline Stormwater Assistance Program (MSAP). This is a cost sharing program that partners with private land owners within the City of Moline to solve stormwater problems and/or damage to their properties. The City would pay 75 percent up to $5,000. A motion was made by Alderman Wendt to approve. Seconded by Alderman Waldron. Discussion had. Andy Parer explained his experience with similar programs. Alderman Wendt suggested that the City pay 50 percent up to $3,000. There was support for keeping the percentage and/or cap at the recommended levels. Motion passed unanimously. Alderman Wendt moved to reduce the City’s responsibility to 50 percent. Seconded by Alderman Waldron. Motion failed on roll call with the following vote: Aldermen Wendt, O’Brien, Waldron and Williams; nays: Aldermen Macias, Timion, Moyer, Schmidt and Mayor Rayapati. Alderman Waldron, seconded by Alderman Wendt, moved to reduce the cap to $3,000. Motion passed on roll call with the following vote: Aldermen Macias, Wendt, O’Brien, Waldron, Schmidt and Williams; nays: Aldermen Timion and Moyer.

9. Public Works Internship IGA. Staff is seeking approval of an intergovernmental agreement with the Moline Coal Valley School District No. 40, to establish a Public Works/Utilities Internship Program. A motion was made by Alderman Waldron to approve. Seconded by Alderman Timion. Motion passed unanimously.

10. Other. Tony Loete, Director of Utilities, explained that a flooding issue exists at 50th Street between 4th Avenue and the railroad tracks, near Parr Instrument. IMEG studied the area, and those findings were distributed to Council. The Illinois Department of Transportation’s Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant is an alternative connected to President Biden’s infrastructure program, to which an ecological component has been added. Staff requested authority to engage IMEG for additional engineering services, up to $25,000, to gain information needed in order to apply for the grant. Staff would return with grant match details at a later date. ARPA funds have been set aside for growth and development in that corridor, including splitting one watershed into two. Alderman Wendt, seconded by Alderman Waldron, moved to authorize staff to engage IMEG for an engineering study in an amount not to exceed $25,000. Motion passed unanimously.

Informational

2022-2024 Strategic Action Plan and Dashboard. Bob Vitas, City Administrator, reviewed and explained the Plan, which follows the comprehensive Strategic Plan. This is a living document that provides information to Council and the community.

Public Comment

View recorded meetings at http://www.moline.il.us/CivicMedia?CID=9

The meeting adjourned at 7:00 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/7775