Rock Island County Public Works & Facilities Committee met April 11.
Here are the minutes provided by the committee:
Call to order and roll call
Chairman L. Burns called the meeting to order at 8:31 a.m.
Members Present: Chairman L. Burns, M. Burns, E. Sowards, D. Adams, D. Clevenger, B. Westpfahl, Chairman R. Brunk
Members Absent: R. Morthland, E. Langdon
Public Comment:
Chairman L. Burns made three calls for public comment. There were no responses for public comment.
Approval of the minutes from the March 7th, 2022 Public Works & Facilities Meeting
Motion to approve by B. Westpfahl, seconded by D. Adams
A roll call was established
Motion carries
Reports to the Committee
Greg Thorpe reported for the month of March they had 89 receipts for a net total revenue of $23,106.00. Estimated value of work was $2,103,073, 3 new residences average square foot of 1,930, with average price per square foot at $183.44.
Motion to approve his report by D. Adams, seconded by D. Clevenger
Roll call was taken, member R. Morthland now present
Motion carries
John Massa reported routine maintenance is being done, picking up trash. The underground storage tank project is almost complete. The 2000 gas tank has been upgraded to standards. County highway 9 bridge removed and they are currently working on the substructure. Member R. Morthland thanked Motion to approve his report by D. Adams, seconded by R. Morthland
Motion for previous roll call by D. Adams, seconded by E. Sowards
Motion carries
Consider Zoning Board of Appeals Cases
a. RZ-22-107 – James Heaton AG 2 to SE-2;HA
Greg Thorpe shared this is a request for rezoning approx. 2 acres. No objections, recommendation was to grant.
Motion to approve by R. Morthland, seconded by D. Adams and E. Sowards
Motion for previous roll call from E. Sowards, seconded by R. Morthland
Motion carries
Consider Highway Item(s)
a. Discuss and approve the purchase of a used tractor
John Massa shared he has in the budget this year for a new mowing tractor, at this time new equipment is not available. He is asking if he purchases used equipment over 300 hours is it considered new? We can spend up to $65,000.00 if used, and it can be purchased without bid process. Member D. Adams asked
what is budgeted for this. J. Massa responded $65,000.00. Member B. Westpfahl asked what’s wrong with the old tractor. J. Massa responded, he doesn’t have enough right now.
Motion to approve by D. Adams, seconded by E. Sowards
Motion for previous roll call by R. Morthland, seconded by D. Adams
Motion carries
Consider Project Development Agreement for capital projects in the County Office Building
County Administrator Jim Grafton shared that the time has come that we need to update the facilities of the county building, specifically the heating and air condition system, the lighting and a couple other special projects included in this which would be the generator for IT, and the elevators and some lighting. This was looked at four years ago by Johnson Controls, at that time they estimated $6.5 million. The value of this building is only 11 million dollars. We had Johnsons go back and evaluate the critical needs, not the wants but the needs of this building. The building is heated with steam, the boiler sometimes works, upgrade the chillers. The heating system has some leaks in the pipes.
Johnsons came back with the critical needs at $4.3 million. This includes LED lighting, the generator, the cooling unit (chiller), a new roof out by the back entrance, the HVAC system which will go to a hot water heat, and all the controls which will be digital for temperature control. The piping, the BAS, DDC controls, and all electrical panels will be upgraded.
We could enter into a project development agreement with Johnsons. The project would not be completed until July 2023, where they would coordinate replacing the boiler during the spring. There are three areas not addressed in this contract. That being the elevators, the carpeting, and the Board Chambers. There is a payment schedule included in the report. Chairman R. Brunk clarified the revised dollar amount is $4.3 million. The estimated energy savings would be $1.4 million over 20 years. Mr. Grafton stated these are not fixes that last five years, they are twenty years. At some point, perhaps the building will be sold. In order for it to be sold the mechanical issues would have to be in order. Member B. Westpfahl asked if there’s any wiggle room in the bid for any unforeseen things that may happen? Mr. Grafton replied there is wiggle room and because it is a renovation there could be extra cost. The cost is not to exceed 2-3% of the final number. Chairman L. Burns stated this is not a patch job, this is a permanent repair. Mr. Grafton added it takes time for engineers and design to prepare the plan. That process costs $106,000.00, which is included in the plan. Chairman R. Brunk added we are talking about essential items in this building. There’s been a handful of times that the HVAC system has went out in this building in the past few years. This is not for “bells and whistles” it is essential needs. Member B. Westpfahl stated he wants to make a motion that we proceed with this so we don’t get in the same trouble that we did with the courthouse, and it fall down around us. Now’s the time, now’s the chance to get some good updates to it so it will last.
Motion to approve by B. Westpfahl, seconded by R. Morthland
Motion to adopt previous roll call from D. Adams, seconded by E. Sowards and D. Clevenger Motion carries
Committee member opportunity for brief comment (no decisions will be made)
Adjourn
Motion to adjourn by D. Adams, seconded by B. Westpfahl
Motion for previous roll call from R. Morthland, seconded by B. Westpfahl
Motion carries adjourn at 8:55 a.m.
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