Rock Island Today

City of Aledo City Council met Jan. 3.

Here are the minutes provided by the council:

The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building on January 03, 2024.

MAYOR HAGLOCH called the meeting to order at 6:30 P.M. The roll was called, whereupon the following answered present:

Aldermen BARRY COOPER, DENNIS DIXON, MARK FRIESE, CARMEN RUH, LINDA SARABASA, and ANDREW WEEKS. Mayor CHRISTOPHER HAGLOCH. Aldermen NOEL BUSH and JAY DOHERTY were excused.

Also present was MICHAEL CHAUSSE, City Administrator, TREVOR FISK, Interim Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.

COMMITTEE OF THE WHOLE

The meeting was opened in prayer by Sergeant Philip Pieper.

Public Comment: No Public Comment.

Communication & Correspondence: No Report.

Requests & Petitions: No Report.

Public Works Activity Report:

• Streets: Daily checks, tasks, JULIE’s, and work orders continue. Clean shop, wash trucks, pesticide applicator tests, fix the parking blocks at the VFW, install signs at Sponsler pond, digitally mapped the vac route, truck maintenance.

• Gas: Daily checks, tasks, JULIE’s, inspections and finals continue. Year-end inventory has begun, operator qualification tests continue, calibrate CGI’s, review and approve water & sewer specs for E 2nd Ave design

• Water: Daily checks, tasks, JULIE’s and work orders continue. Winterize bandshell bathrooms, review and approve water & sewer specs for SE 2nd Ave design, continue updating our digital mapping of water and sewer.

• Cemetery: One (1) funeral occurred.

• DPW: The shoreline at Sponsler’s Pond has been cleared, signage prohibiting motorized vehicles to be driven around the pond have been installed. DPW and Hutchison Engineering continue to work on completing SE 2nd Avenue design plans. The water and sanitary sewer plan sheets were completed last week and have been sent to the IEPA for review and approval. Final plan sheets will be completed and ready for our review by January 22nd. Plans are to advertise for bid on February 11th with a bid opening February 28th. The SE 8th Ave multi-use path will be posted for letting by IDOT in March; with the Safe Routes to School project will be posted in July. We continue to coordinate utility design with the Community Improvements Project. We hope to complete these with the next week. DPW has spoken with Julie Rice concerning the step in from of her business and the relocated Alley Outback Salon. They both had concern of not being able to see the step of the two-tiered sidewalk. It has been painted previously, but has faded and corroded. The City will repaint that section when we re-stripe the parking stalls in the spring. She was happy with that solution.

Aledo Police Department Activity Report: No Report.

Administrative Report: ADMINISTRATOR Chausse reported on an overview of highlights of what the Administrator (and others) have worked on since the last council meeting:

• Continued discussion and reviewed informational material for the implementation for the Solid Waste and Recycling contract with LRS. Received informational materials that will be incorporated in our releases on the website, social media and the radio. Those materials are in your packet

• Worked with Cindy Parchert, Finance Director to finalize TIF payments for end of 2023.

• Met with representative from Quad-Corp about the possibility of utilizing a collection agency for outstanding fees and bills.

• Participated in a second 3-hour training seminar for Civic Plus on editing and maintaining the city’s website.

• Contacted phone system providers concerning replacing city hall, PD and PW system that is not working properly and is obsolete.

• Attended the open house for the new Elite Ambulance Service. • Spoke with concerned citizen and sheriff concerning parking at the courthouse. This will be addressed in the redesign of SE 2nd Ave project.

• Coordinated with city clerk, finance director and city treasurer on a $200,000 CD deposit in a local bank for 90 days at an APY 5.23%.

• Working with PW Director Blaser and the local NRCS office on a donation of 25 oak trees for city and/or park district use.

Mayor’s Report: MAYOR Hagloch reviewed the Liquor Commissioner’s Report issued January 3, 2024. Class “A” Club License - 2 licenses; Class “B” Package License – 2 licenses; Class “C” Tavern License – 6 licenses; Class “D” Restaurant License – 5 licenses; and Class “E” Banquet – no license available.

Committee Report: A Public Property, Streets & Sidewalks Committee meeting to be scheduled for Thursday, January 25, 2024 at 6:00 p.m. with a location TBD.

REGULAR COUNCIL SESSION

Following the Pledge of Allegiance to the Flag,

CONSENT AGENDA

Motion was made by ALDERMAN DIXON and seconded by ALDERMAN COOPER to approve the following consent agenda items:

• Approval of Minutes of the Regular Meeting of December 18, 2023. • Approval of Finance: Invoice Listing – AP24EOY.

• Approval of the Hiring of Lindsey Kenney as a Full-time Aledo Police Department Investigator effective January 15, 2024.

• Approval of the Police Investigator Job Description.

A Roll Call vote was recorded as follows:

YES: Cooper, Dixon, Friese, Ruh, Sarabasa, and Weeks.

NO: None. Motion carried. 6 yeas, 0 nays.

PUBLIC COMMENT: No Report.

ACTION ITEMS:

ORDINANCE NO. 01, SERIES OF 2024; DESIGNATING THE DEPOSITORIES INTO WHICH CITY FUNDS SHALL BE PLACED AND AUTHORIZED OFFICERS TO SIGN ON BEHALF OF THE CITY. (FIRST READING):

• 1st Community Bank

• Midwest Bank of Western Illinois

• Farmer’s State Bank

• The Illinois Funds

• Blackhawk Bank & Trust

• BankORION

• Farmer’s Merchant Bank of Illinois

• CBI Bank & Trust

Motion was made by ALDERMAN SARABASA and seconded by ALDERMAN WEEKS to waive the second reading for Ordinance No. 01, Series of 2024; Designating the Depositories into which City Funds shall be placed and Authorized Officers to sign on Behalf of the City. A Roll Call vote was recorded as follows:

YES: Dixon, Friese, Ruh, Sarabasa, Weeks, and Cooper.

NO: None. Motion carried. 6 yeas, 0 nays.

Motion was made by ALDERMAN SARABASA and seconded by ALDERMAN WEEKS to adopt Ordinance No. 01, Series of 2024; Designating the Depositories into which City Funds shall be placed and Authorized Officers to sign on Behalf of the City as presented. A Roll Call vote was recorded as follows:

YES: Friese, Ruh, Sarabasa, Weeks, Cooper, and Dixon.

NO: None. Motion carried. 6 yeas, 0 nays.

RESOLUTION NO. 01R, SERIES OF 2024; APPROVING THE ENGAGEMENT OF ODONI PARTNERS, LLC TO PERFORM AUDIT SERVICES FOR THE CITY OF ALEDO, ILLINOIS FOR FISCAL YEAR 2023:

The City Council has found that the best interests of the citizens of the City of Aledo will be served by engaging Odoni Partners, LLC, who has acquired Carpentier, Mitchell Goddard & Co., LLC., to complete the required audit for fiscal year 2023 in accordance with the terms and conditions outlined in the engagement letter.

Motion was made by ALDERMAN FRIESE and seconded by ALDERMAN DIXON to approve Resolution No. 01R, Series of 2024; Approving the Engagement of Odoni Partners, LLC., 4915 21st Avenue A, Moline, IL., 61265, to perform Audit Services for the City of Aledo, Illinois for Fiscal Year 2023 for a fee not to exceed $19,500.00 plus $1,200.00 for the TIF Compliance Audit. A Roll Call vote was recorded as follows:

YES: Ruh, Sarabasa, Weeks, Cooper, Dixon, and Friese. NO: None. Motion carried. 6 yeas, 0 nays.

(Clerks Note: If an additional single audit should be needed for 2023, that fee would be in the range of $8,500.00 to $12,500.00, depending on the major programs and other compliance requirements.)

RESOLUTION NO. 02R, SERIES OF 2024; APPROVING PURCHASE OF POLICE SQUAD CAR CAMERAS FROM AXON ENTERPRISE, INC. & RESOLUTION NO. 03R, SERIES OF 2024; APPROVING PURCHASE OF BODY-WORN CAMERAS FOR ALEDO POLICE OFFICERS FROM AXON ENTERPRISE, INC:

The Law Enforcement Officer-Worn Body Camera Act, 50 ILCS 706/10-1, et seq. requires that law enforcement agencies employ the use of officer-worn body cameras (the “Act”) except when patrol cars are equipped with functioning in-car cameras.Implementation of the Act is effective for the City of Aledo and County of Mercer beginning January 1, 2025, and installation and use of in-car cameras is beneficial for officer safety and for transparency purposes to maintain the public trust.

The Interim Police Chief received a quote from Axon Enterprise, Inc. for the purchase of four (4) Axon Fleet 3 in-car cameras together with associated hardware and software (the “Cameras”) for the City of Aledo Police Department, at a price of $49,212.00, payable over 60 months, and the Interim Police Chief has recommended the purchase of the foregoing in-car cameras from Axon Enterprise, Inc.

• January, 2024 - $24,937.12

• January, 2025 thru January, 2028 - $9,896.34 (Annual)

The Interim Police Chief received a quote from Axon Enterprise, Inc. for the purchase of twelve (12) Axon Body 4 cameras, together with associated hardware and software (the “Cameras”) for the City of Aledo Police Department, at a price of $64,522.48, payable over 60 months, and the Interim Police Chief has recommended the purchase of the foregoing body worn cameras from Axon Enterprise, Inc.

• January, 2024 – $25,000.00

• January, 2024 thru January, 2028 - $6,053.00 (Annual)

Motion was made by ALDERMAN FRIESE and seconded by ALDERMAN DIXON to approve Resolution No. 02R, Series of 2024; Approving Purchase of Police Squad Car Cameras from Axon Enterprise, Inc. in the amount of $49,212.00 & Resolution No. 03R, Series of 2024; Purchase of Body-worn Cameras for Aledo Police Officers from Axon Enterprise, Inc. in the amount of $64,522.48 as presented. A Roll Call vote was recorded as follows:

YES: Sarabasa, Weeks, Cooper, Dixon, Friese, and Ruh.

NO: None. Motion carried. 6 yeas, 0 nays.

(Clerks Note: Total spent in F/Y 2024 is listed in the amount of $49,937.12.)

OLD BUSINESS: Discussion and Review of the Aledo Community Improvement Project:

Sealed proposals will be received by the City of Aledo, Illinois, at the office of the City Hall located at 120 N. College Avenue. Aledo, IL until 10:00 a.m. on the 13th day of February 2024, for the Community Improvement Project – 2nd Avenue and 2nd Street, City Parking Lot - Streetscape and related work as described in the plans and specifications now on file in the office of the City Clerk. All sealed bids so received will be publicly opened and read aloud on the same date at the office of the City Hall, Aledo, IL, and submitted to City Council for consideration at a subsequent meeting.

The Community Improvements Project – 2nd Avenue and 2nd Street, City Parking Lot - Streetscape includes:

Reconstruction of SE 2nd Street from, S. College Avenue to SE 2nd Avenue, portions of SE 2nd Avenue from south of Main Street and North of the Fire Station Parking Lot, the existing Alley and building access corridor along with the municipal parking lot to be reconfigured and reconstructed in Aledo, IL. Sidewalk and building entrances will be reconstructed to provide an ADA entrance to adjacent doorways.

Work includes removal of existing; pavement, curbs, storm sewer pipes and structures. Construction includes earth excavation, contractor supplied soil placement, PCC sidewalks, PCC pavement with integral curbs. Streetscape features include lighting, plantings, and decorative aesthetic features. This work also includes grading, sodding, erosion control, final clean up and pedestrian and vehicle traffic control.

All work on this contract shall commence on or after April 1, 2024 as weather permits. The Contractor shall complete all work on the project by November 29, 2024, including final grading, seeding, and punch list items. November 29, 2024 will be used as the basis for establishing the contract completion date, whereafter liquidated damages in the amount of Five Hundred Dollars and No Cents ($500.00) per calendar day may be recovered by the City.

All work shall be done in strict compliance with the plans and specifications prepared by HDR, Inc., 4620 East 53rd Street, Suite 200, Davenport, Iowa.

NEW BUSINESS: No Report.

ADJOURNMENT: There being no further business, motion was made by ALDERMAN DIXON and seconded by ALDERMAN WEEKS that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:14 P.M.

https://www.aledoil.gov/AgendaCenter/ViewFile/Minutes/_01032024-390