City of East Moline Mayor Reggie Freeman | City of East Moline
City of East Moline Mayor Reggie Freeman | City of East Moline
City of East Moline Committee of the Whole met April 1.
Here are the minutes provided by the committee:
ROLL CALL
Mayor Freeman called the meeting to order and directed the City Clerk Wanda Roberts-Bontz to call the roll. The following Alderpersons were present: Olivia Dorothy, Jeffrey Deppe, Nancy Mulcahey, Adam Guthrie, Rhea Oakes, Lynn Segura, and Jose Rico. 6:50 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
None
Request for RFPs – Arc Flash Study – Water Treatment Plant (Brianna Huber, Water Treatment Plant Director)
Safety is a top priority for the Water Treatment Plant (WTP) and the city. An arc flash study provides information regarding the incident energy available at the electrical components and devices throughout Water Treatment Plant (WTP) facilities that staff would be exposed to while maintaining or otherwise interacting with that equipment and helps determine safe approach distances and personal protective equipment for conducting maintenance work. To the best of our knowledge, the Water Treatment Plant (WTP) has not had an arc flash study completed previously. Therefore, it was planned for in the 2024 CIP budget. Proposed work would include performing an electric power system analysis, including short circuit current, over current protective device, and arc flash analysis, modeling the system, producing and installing arc flash hazard warning labels on all appropriate equipment, and training Water Treatment Plant (WTP) staff on arc flash hazards. Tentative bid letting is scheduled for April 17, 2024. Pending COW approval, the bid letting will be formally advertised and conducted.
FINANCIAL IMPACT:
| Line Item # | Line-Item Title | Department | Amount
Budgeted | Available
Funds | Amount
Requested |
| 200-4000-27-452.0 | Water Plant
Improvements | WTP | $1,203,186.00 | $1,203,186.00 | TBD |
| TOTALS | |||||
RECOMMENDATION/REQUESTED ACTION: Approval to move forward with bid letting.
A motion was made by Alderperson Guthrie, seconded by Alderperson Deppe to concur with the recommendation as presented. Upon roll call the following voted in favor: Mulcahey, Guthrie, Oakes, Segura, Rico, Dorothy, and Deppe. Motion carried.
2024 Street Improvement Program (Tim Kammler, Engineering Director)
In accordance with this year's Capital Improvement Plan, staff are preparing bid documents for a 2024 Street Improvement Program that includes (1) Hot-Mix Asphalt Resurfacing, (2) Sealcoat Surface Treatment (oil & chip), and (3) Portland Cement Concrete (PCC) Patching. Maps showing the locations of the recommended improvements are attached for review and consideration (2- pages). As a point of information, the streets slated for sealcoat resurfacing are also currently sealcoat as they exist today. Estimated costs along with fund sources.
Staff intend to break out the proposed improvements into four (4) contracts for bidding purposes (2- MFT, 2-NHR) and are seeking COW approval to solicit bids. Pending COW approval, the MFT bid documents will be sent to IDOT for approval and bid lettings will be scheduled and conducted.
Subsequent to the lettings, staff will provide bid tabulations and recommendations for consideration of award of contract to the City Council.
FINANCIAL IMPACT:
| Line Item # | Line-Item Title | Department | Amount
Budgeted | Available
Funds | Amount
Requested |
| 100-4000-24-452.0 | MFT - Construction | Engineering | $980,000 | $980,000 | TBD |
| 025-4000-24-452.0 | NHR - Construction | Engineering | $655,000 | $655,000 | TBD |
| 010-4340-29-860.0 | Landfill Host – Misc. | Engineering | $100,000 | $100,000 | TBD |
| TOTALS | $1,730,000 | $1,730,000 | $1,460,000 +/- |
RECOMMENDATION/REQUESTED ACTION: Approve 2024 Street Program for
A motion was made by Alderperson Rico, seconded by Alderperson Segura to concur with the recommendation as presented. Upon roll call the following voted in favor: Mulcahey, Guthrie, Oakes, Segura, Rico, Dorothy, and Deppe. Motion carried.
Final Plat - Chateau Terrace 2nd (Tim Kammler, Director of Engineering)
The City of East Moline has received a request from Trapkus Builders (3709 39th St. Ct., Moline, IL 61265) for consideration of the Final Plat of Chateau Terrace 2nd Subdivision, a four (4) lot Minor Subdivision in an existing residential development along the 4800 block of 12th Street Ct. The purpose of the plat is to divide two (2) larger lots into four (4) smaller ones. A copy of the final plat is attached for reference; Lot 2 and Lot 5 (being split) are highlighted in yellow; the proposed lines splitting them into Lots 1-4 of the 2nd addition are shown in dashed red.
The proposed 2nd addition and all of the lots therein (existing and proposed) meet the requirements prescribed for the property's R-3 zoning designation. There are no changes proposed to building setbacks, easements, or public right-of-way. All public utilities and streets have been previously constructed and will remain unchanged.
This subdivision is being submitted by staff for council consideration per city code 10-31-4.5(C) Final Plats, Modifications And Exceptions: "If the final plat is under one ownership and is no more than five (5) lots, no formal commission approval is needed and the plans can go directly to the City Council unless there are new streets, other public improvements, or easements of egress or ingress."
Staff's request is for approval of the plat, subject to staff sign-off on the fully executed document.
RECOMMENDATION/REQUESTED ACTION: Approval plat, subject to staff sign-off on the fully executed document.
A motion was made by Alderperson Mulcahey, seconded by Alderperson Segura to concur with the recommendation as presented. Upon roll call the following voted in favor: Mulcahey, Guthrie, Oakes, Segura, Rico, Dorothy, and Deppe. Motion carried.
Update to Residency Requirement for FOP (Jeff Ramsey, Chief of Police)
The residency requirement listed in the current City Ordinance "Police Department/Appointments 6-1-3" is 19.5 miles from City Hall. During negotiations for the new Fraternal Order of Police Lodge 96 contract, the residency requirement was extended to 25 miles from City Hall. The contract was recently approved and ratified with this new language, therefore this City Ordinance needs to be updated to reflect the new residency requirement. Attached is a copy of the City Ordinance with the requested change.
RECOMMENDATION/REQUESTED ACTION: Approve change to residency requirement in City Ordinance 6-1-3
A motion was made by Alderperson Guthrie, seconded by Alderperson Segura to concur with the recommendation as presented. Upon roll call the following voted in favor: Guthrie, Segura, Rico, Dorothy, and Deppe. Opposed: Mulcahey and Oakes. Motion carried. 5 - 2
ADJOURMENT:
A motion was made by Alderperson Deppe, seconded by Alderperson Oakes to adjourn the Committee-of-the-Whole meeting. A voice vote was taken. Motion carried. 7:02 p.m.
https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_04012024-1007
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