Rock Island Today

City of Colona City Council met May 13.

Here is the agenda provided by the council:

1. Brett Swanson-Swanny's -Alley closure Chief Swemline: Comments and Awards

Mayor's Report: Communication from Attorney Virgil Thurman Consent Agenda:

1. Approve bills/Claims by Vendor for the period April 23-May 13,2024

2. Approve payroll for the period April 26-May 10, 2024

3. Approve Treasurer's Report for April 2024

4. Approve minutes from April 22nd City Council Meeting

5. Approve changing Council Meeting date of May 27, 2024 to May 30, 2024. Thursday 6PM due to the 27th being Memorial Day Holiday. Committee Reports:

Old Business:

1. Greenwood III Chestnut Dr.-Forest Dr Project-Cancellation of project due to lack of funding, engineering, legal issues, and no Developer commitment

2. Discussion on reallocation of Rebuild Illinois Funds to viable project beneficial to The City of Colona or lose funding

New Business:

1. Approve request from Brett Swanson to close alley between Maple Street and Warren St. June 22, 2024 for outside event and music. 8AM till 10PM QC Karaoke Competition (Swanny's)

2. Approve resolution R-24-05. A Resolution of The City Council of The City of Colona, Henry County, Illinois, declaring surplus property.

3. Approve appointment Christina Ford to the unexpired term of City Clerk.

4. Approve Short Form Services Agreement for routine bridge inspections (1) Briar Bluff Road 037-3046 (2) E. 450th Street 037- 6100 -Fixed fee of $2,000.00

5. Waive bidding requirements for storm sewer and street repairs-Birchwood not to exceed the statutory limit and authorize Mayor to execute contract for repairs.

6. Waive bidding requirement for water main repair-1005 8th St. in roadway, not to exceed the statutory limit and authorize Mayor to execute contract for repairs.

7. Waive bidding requirement for installation of donated swim pool heater at CSFP by licensed plumber and authorize Mayor to execute contract for the work. Not to exceed statutory limit.

8. Waive bidding requirement-Rebuild/repair steps and handicap ramp and railing at City Hall per ADA regulations not to exceed statutory limit. Authorize Mayor to execute contract for work.

9. Waive bidding requirements to explore and excavate freeze line, and install new curb stop to BJ's Liquor just North of fence at Colona School parking lot. Authorize Mayor to execute contract for repair work.

10. Discussion and possible approval of Claim Communication Agreement and proposal/agreement with Burrage Roofing Construction and Restoration for assistance in filing insurance claim for recent storm damage to all roofs of City buildings. Authorize Mayor to execute agreements-No cost to City.

11. Approve purchase of 140 folding chairs, Heavy duty (500lb. capacity) commercial grade. Estimated price of $4500.00-Public Works Committee recommends.

12. Approve establishing bulk water purchasing rate of $12.00/1000gallons and a $40.00 Admin fee for meter set up, reading, and billing-Public Works Committee recommends. 13. Approve Bi-State Service Draft Agreement for services for preparing and updating The City of Colona's Comprehensive Plan and authorize The Mayor to execute the agreement -Cost of $14,864.00 with a discount of $1,000.00 in membership dues for cost of $13,864.00-Public Works Committee recommends.

14. a. Approve updating City Fuel Storage and Distribution System at Public Works Facility-New leased 1,000-gallon double lined tank and new pump with equipment maintenance by tank/fuel supplier must purchase minimum of 8,000 gallons per year. Authorize Mayor to execute lease agreement.

b. Approve purchase and installation of Fuel Management System to track fuel use between departments. Authorize Mayor to execute necessary contracts for work required to purchase, install, provide electric and concrete pad -Will use old pump and 500-gallon tank for diesel possibly-

15. Approve Mayor moving forward to negotiate Agreement with The City of East Moline to provide The City of Colona with building code inspection services and bring that Agreement to Council for approval.

16. Approve repurpose of tennis court at Ty Massey Park to tennis court and pickle ball courts combined. Scope of work to include crack sealing, surface coating, painting of surface and lines, material costs. Most labor and equipment will be done by Public Works Forces. Estimated cost not to exceed $12,000.00

17. Mayor announce new committee assignments for 2024-2025 Fiscal Year and approval.

18. Approve increasing Demolition permit fees from $20.00 to $50.00 per permit -Public Works Committee recommends.

19. Approve moving forward with changing City Clerk position from elected to appointed and for Mayor and City Attorney to research requirements and procedure to make change happen.

Adjournment:

https://www.colonail.com/vertical/sites/%7BFC142F78-E9D2-49AE-8B50-7910B5B74E0C%7D/uploads/5-13-2024_Agenda.pdf