Rock Island Today

City of Moline Committee of the Whole/Council met Feb. 18.

Here are the minutes provided by the council:

Committee-of-the-Whole Call to Order

PRESENT: Alderperson Alvaro Macias (Ward 2)

Alderperson Abdur Razzaque (Ward 3)

Alderperson Matt Timion (Ward 4)

Alderperson Jessica Finch (Ward 5)

Alderperson Daniel McNeil (Ward 6) ~Mayor pro tem

Alderperson Anna Castro (Ward 7)

Alderperson James Patrick Schmidt (Alderperson At-Large)

ABSENT: Mayor Sangeetha Rayapati (Chair)

Alderperson Debbie Murphy (Ward 1)

STAFF: Barry Dykhuizen, Assistant City Administrator

Bill Atkins, City Attorney

Stephanie Murphy, City Clerk

David Dryer, Director of Engineering ~electronically

Chris Mathias, Director of Community & Economic Development

Bryon Lear, Director of Library Services ~electronically

Charly Brown, Interim Director of Utilities

Denver Schmitt, Director of Public Works

Leah Madsen, Director of Human Resources

Darren Gault, Chief of Police

David Rowatt, Information Technology Manager

Ashley Allen Smith, Community Engagement Manager

KJ Whitley, Community Development Manager ~electronically

Mayor pro tem McNeil called the meeting to order at 6:00 p.m. in Council Chambers.

Roll Call

Roll call was taken with, Alderpersons Macias, Razzaque, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: Mayor Rayapati, Alderperson Murphy.

Public Comment

There was no public comment.

Questions on the Agenda

None.

Agenda Items

6.1 A Resolution approving the special event application for The Cities Spring Classics event scheduled for Saturday, April 19, 2025, that is sponsored by Empowering Abilities, closing certain streets more particularly described herein to vehicular traffic, and authorizing the use of public right-of-way in conjunction with said event. Barry Dykhuizen, Assistant City Administrator, informed Council that this event requires a street closure on April 19, 2025. This is closing a cul-de-sac at the northern end of 17th Street from 6:45 a.m. until 1:00 p.m. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Alderperson Schmidt reported his employer has a business relationship with Empowering Abilities. It is not a conflict of interest. Motion passed unanimously.

6.2 A Resolution declaring vehicles and non-motorized assets as shown on Exhibit A attached hereto and incorporated herein by reference as surplus property and authorizing the disposal of said vehicles and non-motorized assets by the Assistant Director of Public Works through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation or otherwise. Denver Schmitt, Director of Public Works, stated that this is the continuation of the vehicle replacement program. Staff is recommending the approval of a resolution to declare the vehicles and equipment listed on Exhibit A as surplus and then the disposal process will begin. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion passed unanimously.

6.3 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Langman Construction, Inc., for Project #1481, 2025 Patching Program, for the amount of $1,239,653.00. David Dryer, Director of Engineering, reported this is for the annual pavement patching program. An amount of $1,210,000 was budgeted and the bids came through at $1,239,653. Staff will work to keep the utility tax under $750,000. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion passed unanimously.

6.4 A Resolution approving Change Order No. 2 and Final with Langman Construction, Inc., for Project #1370, 16th Street and Avenue of the Cities Intersection Reconfiguration, for the amount of $21,386.66. David Dryer, Director of Engineering, stated this is an improvement project on Avenue of the Cities. This is the final change order to adjust for additional sidewalk and adjustments to plan quantities in the field as well as additional electrical work, additional push buttons, and some additional traffic control. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion passed unanimously.

6.5 A Resolution authorizing the Mayor and Chief of Police to execute an Equitable Sharing Agreement and Certification between the Federal Government and the City of Moline Police Department setting forth the requirements for participation in the Equitable Sharing Program and certifying all receipts and expenditures of federal forfeiture funds, property, and interest during the last fiscal year. Darren Gault, Chief of Police, stated this is an annual certification required by Department of Justice. There is a justice fund and a treasury fund. The justice fund is federal forfeiture funds that are received from cases that are federal, criminal prosecution that resulted in forfeiture for around $2,000. The other $8,000 was a US Secret Service fund which is a treasury fund that the Secret Service provides for the forensic computer unit and work that goes along with it. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Razzaque. Motion passed unanimously.

6.6 An Ordinance amending Chapter 22, “OFFENSES MISCELLANEOUS,” of the Moline Code of Ordinances, by increasing the number of Class B Incidental Tobacco Dealer’s Licenses in the City at the request of ODC QC LLC, d/b/a ODC QC. Bill Atkins, City Attorney, explained that a Class B tobacco license is allowable under the Moline Code of Ordinances if the business also holds a Class C tobacco license. A motion was made by Alderperson Timion to approve. Seconded by Alderperson Finch. Discussion held. The City Clerk explained that the business does currently hold a Class C tobacco license. Due to the business operating as a Class C before the Ordinance amendments, it was grandfathered in to receive the Class C tobacco license, and all paperwork for such has been completed. Motion passed unanimously.

6.7 An Ordinance vacating a 1,830 square foot platted drainage and utility easement at 2930 41st Street. Chris Mathias, Director of Community and Economic Development, reported that Brian Trapkus has applied for the easement vacation. He is in the process of building a fourplex and a duplex on this lot. Once the easement is vacated, Trapkus will be able to build. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Schmidt. Motion passed unanimously.

6.8 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Purchase and Sale Agreement with NBI Plus, LLC, for property located at 700 15th Street, Moline, Illinois (PIN No. 08-32-419-001), for a purchase price of $10 plus the installation of an asphalt parking lot, with an estimated cost of $43,500, at NBI Plus, LLC’s adjacent property located at 1514 7th Avenue, Moline, Illinois; and authorizing all appropriate City officials, officers, corporation counsel and staff to do all things necessary to complete each of the City’s responsibilities and enforce each of the City’s expected benefits as referred to in such Agreement. Bill Atkins, City Attorney, reported that the purchase price is $10 plus installation of a parking lot at the intersection of 7th Avenue and 15th Street. The current parking lot will become a paved lot rather than a dirt/gravel lot. This is providing service/product in place of a purchase price of cash. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Discussion held. Motion passed unanimously.

6.9 An Ordinance authorizing the City of Moline to borrow funds from the Illinois Public Water Supply Loan Program to finance Lead Service Line replacements for the next 18 years. Charly Brown, Interim Director of Utilities, reported that for fiscal year 2025, the City of Moline was granted $3,000,000 in forgivable funds to replace around 300 lead service lines. To receive the loan, it has to be processed as a regular loan. Therefore, this authorizes the City, should it choose to pursue that route in the future, to borrow forgivable loans. A motion was made by Alderperson Schmidt to approve. Seconded by Alderperson Finch. Motion passed unanimously.

6.10 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Licensing Agreement with Pathway Church to construct, install, use and maintain a sign for advertising/identification purposes only at 4330 12th Avenue that is located in public right-of-way. Chris Mathis, Director of Community and Economic Development, reported that staff received a sign permit to install a sign at this location. There is an existing sign at this location. Staff recognized there was no licensing agreement for the sign. There are no utility conflicts, even in emergency situations. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion passed unanimously.

Adjournment of the Committee-of-the-Whole and Council Call to Order

Pledge of Allegiance

Invocation

There was no invocation.

Roll Call

Roll call was taken with Alderpersons Macias, Razzaque, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: Mayor Rayapati, Alderperson Murphy.

Consent Agenda

Approval of Minutes and Appointments

Alderperson Finch, seconded by Alderperson Castro, moved to approve and adopt Committee-of-the Whole, Council and Executive Session meeting minutes of February 4, 2025, and Council meeting minutes of February 11, 2025.

Public Comment

There was no public comment.

Resolutions

13.1 1021-2025 A Resolution approving the special event application for the TBK Quad Cities Marathon and road races scheduled for Saturday, September 27, 2025, and Sunday, September 28, 2025; closing certain streets more particularly described herein to vehicular traffic; and the use of public right-of-way in conjunction with said event.

13.2 1022-2025 A Resolution authorizing the Mayor and City Clerk to apply for a State Highway Permit from the Illinois Department of Transportation and to execute the necessary forms for temporary closure of the ramp along I-74 eastbound to Third Avenue (River Drive) in conjunction with the Quad Cities Marathon & Road Race, scheduled for Sunday, September 28, 2025.

13.3 1023-2025 A Resolution approving Change Order No. 1 and Final with Langman Construction, Inc., for Motor Fuel Tax (MFT) Section No. 24-00000-00-GM, 2024 Asphalt Resurfacing Program, for the amount of $49,304.04.

Omnibus Vote

Alderperson Schmidt, seconded by Alderperson Finch, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Macias, Razzaque; nays: none.

Non-Consent Agenda

Second Reading Ordinances

15.1 3009-2025 An Ordinance amending Chapter 22, “OFFENSES MISCELLANEOUS,” of the Moline Code of Ordinances, by increasing the number of Class B Incidental Tobacco Dealer’s Licenses in the City at the request of Hass Smoke Shop Inc., d/b/a Moline Liquor Tobacco & Vape.

Adopted. Alderperson Finch, seconded by Alderperson Razzaque moved to approve Council Bill 3009- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Macias, Razzaque; nays: none.

15.2 3010-2025 An Ordinance amending Chapter 22, “OFFENSES MISCELLANEOUS,” of the Moline Code of Ordinances, by increasing the number of Class B Incidental Tobacco Dealer’s Licenses in the City at the request of Grace Store LLC, d/b/a Vantage Pointe.

Adopted. Alderperson Finch, seconded by Alderperson Castro, moved to approve Council Bill 3010- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Macias, Razzaque; nays: none.

15.3 3011-2025 An Ordinance amending Chapter 22, “OFFENSES MISCELLANEOUS,” of the Moline Code of Ordinances, by increasing the number of Class B Incidental Tobacco Dealer’s Licenses in the City at the request of JS Liquor & Food Inc., d/b/a Five Star Liquor & Food.

Adopted. Alderperson Finch, seconded by Alderperson Schmidt, moved to approve Council Bill 3011- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Macias, Razzaque; nays: none.

Resolutions

16.1 1024-2025 A Resolution authorizing the Mayor and Chief of Police to execute an Equitable Sharing Agreement and Certification between the Federal Government and the City of Moline Police Department setting forth the requirements for participation in the Equitable Sharing Program and certifying all receipts and expenditures of federal forfeiture funds, property, and interest during the last fiscal year.

Approved. Alderperson Finch, seconded by Alderperson Razzaque, moved to approve Council Bill 1024- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Macias, Razzaque; nays: none.

16.2 1025-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Purchase and Sale Agreement with NBI Plus, LLC, for property located at 700 15th Street, Moline, Illinois (PIN No. 08-32-419-001), for a purchase price of $10 plus the installation of an asphalt parking lot, with an estimated cost of $43,500, at NBI Plus, LLC’s adjacent property located at 1514 7th Avenue, Moline, Illinois; and authorizing all appropriate City officials, officers, corporation counsel and staff to do all things necessary to complete each of the City’s responsibilities and enforce each of the City’s expected benefits as referred to in such Agreement.

Approved. Alderperson Finch, seconded by Alderperson Castro, moved to approve Council Bill 1025- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Macias, Razzaque; nays: none.

16.3 1026-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Precision Pavement Markings, Inc., for Project #1477, 2025 Pavement Marking Program, for the amount of $215,300.00.

Approved. Alderperson Finch, seconded by Alderperson Razzaque, moved to approve Council Bill 1026- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Macias, Razzaque; nays: none.

Non-Consent Agenda

First Reading Ordinances

17.1 An Ordinance implementing a Municipal Grocery Retailers’ Occupation Tax and a Municipal Grocery Service Occupation Tax.

Advanced. Alderperson Finch, seconded by Alderperson Razzaque, moved to advance Item #17.1 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Macias, Razzaque; nays: none.

Miscellaneous Business

Alderperson McNeil thanked Council for being gracious as he sat in as Mayor pro tem for the Council meeting.

Alderperson Razzaque shared last week he had the opportunity to visit with a board member of Moline Community Development Corporation (MCDC). They had a conversation regarding homelessness. MCDC expressed their gratitude for the City approved funding for $4,000 and they stated the funds do help a lot. Razzaque is hopeful the City will continue to support this organization in the future.

Alderperson Timion expressed his gratitude to the Snow Angels who shoveled multiple times over the last week. Timion encouraged everyone to sign up and help people in the community.

Alderperson Castro thanked Public Works for their work during the recent weather events. She did not receive any phone calls or emails from the constituents in her ward regarding the condition of the roads.

Alderperson Schmidt thanked Alderperson McNeil for filling in as Mayor pro tem for the Council meeting. Schmidt also remarked on the amount of illnesses going around and offered his appreciation as staff works through the absences of co-workers.

Adjournment of City Council

Upon motion of Alderperson Schmidt, seconded by Alderperson Castro, the Council meeting adjourned at 6:30 p.m.

The next regularly scheduled City Council meeting is on March 4, 2025. View recorded meetings at http://www.moline.il.us/remotecouncil

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