Rock Island Today

City of Colona City Council met April 28.

Here are the minutes provided by the council:

CALL TO ORDER: 6:02 p.m.

PLEDGE OF ALLEGIANCE:

Attendees Stood for the Pledge of Allegiance

ROLL CALL:

Council Members in attendance: Aldermen Stablein, Lack, Waterman, Shady-Dahl, Painter, Swemline, Jones

Also in Attendance, Mayor Ropp, Admin Clerk Maust, City Attorney Wright, Treasurer Legare, Police Chief Swemline, Public Works director Erichson was delayed dealing with old Colona hydrant leak.

PUBLIC COMMENTS:

Noted Brian Johnson, Todd Forbes were video recording

Additional comments were opened, offered and closed

MAYOR'S REPORT:

Mayor Ropp brought the following to the Council and Public's attention

Vandalism at canals and horseshoe pit.

CSFP Pool is open and ready for use.

WIPFLI auditor engagement agreement signed.

Colona School underbilled water bill.

Road Closure for Memorial Day Parade.

MFT Audit coming 2012.

City Hall Ramp completed.

Boil order in effect until appropriate test results return saying it can be lifted. Energy grant committed and filed.

End of Mayor's Report.

COMMITTEE REPORTS:

None.

CONSENT AGENDA:

1. Approve payment of bills/claims by vendor report for the period of April 15-28, 2025

2. Approve payroll for the period April 11-25, 2025

3. Approve 04.14.2025 City Council Meeting Minutes

4. Approve 03.28.2025 Special Council Meeting Minutes

DISCUSSION:

Discussion Offered: Alderman Lack asked about Schuttes roofing's $11,750 with cabins quote approved by committee came in at $12,400 total. Alderman Jones said there were 13 extra plywood sheets required. Discussion Closed

VOTE – Motion To Approve Consent Agenda items 1 through 4 as read - Approved Motion made by Alderman Stablein, Seconded by Alderman Shady-Dahl; Discussion offered; Discussion Closed; Roll Call: 7 ayes (Aldermen Stablein, Shady-Dahl, Lack, Painter, Waterman, Swemline and Jones) no Nayes; motion passed.

OLD BUSINESS:

1. Approve removing from the table: Review proposed transfers FYE April 30, 2025. See spreadsheet provided in agenda packet.

DISCUSSION:

Offered and Closed

VOTE - Motion to Approve removing from the table: - Motion Passes

Motion made by Alderman Stablein, seconded by Alderman Lack; Discussion offered;

Discussion closed; Roll call: 7 ayes (Aldermen Stablein, Lack, Waterman, Shady-Dahl,, Painter, Swemline and Jones. Motion Passed.

2. Approve transfers FYE April 30, 2025 as proposed. See agenda packet.

DISCUSSION:

Offered and Closed

VOTE -- Motion to Approve transfers FYE April 30, 2025 as proposed.

Motion made by Alderman Stablein, seconded by Alderman Painter; Discussion offered;

Discussion closed; Roll call; 7 ayes (Aldermen Stablein, Lack, Waterman, Shady-Dahl,, Painter, Swemline and Jones) Motion Passed.

NEW BUSINESS:

1. Accept 1 ward alderman Jim Dooley's Resignation - Possible Replacement Appointment

DISCUSSION: Offered and Closed

VOTE - Accept 1st ward alderman Jim Dooley's Resignation

Motion made by Alderman Lack, seconded by Alderman Swemline; Discussion offered; Discussion closed; Roll call; 7 ayes (Aldermen Stablein, Lack, WaterMan, Shady-Dahl,, Painter, Swemline and Jones) Motion Passed.

2. Approve Temporary Liquor License for Colona Memorial Day Parade LTD. 8 AM to 11:59 PM each day, May 23, 2025 – May 24, 2025 and waiver of fees ($50).

DISCUSSION:

Offered and Closed

VOTE - Approve Temporary Liquor License for Colona Memorial Day Parade LTD. 8 AM to 11:59 PM each day, May 23, 2025 – May 24, 2025 and waiver of fees ($50).

Motion made by Alderman Lack, seconded by Alderman Painter; Discussion offered; Waterman informs council Dates need to be changed or removed per page.

Amended vote to approve with date changes before submission.

Amended motion made by Alderman Lack seconded by Alderman Painter; Discussion offered; Discussion closed; Roll call; 6 ayes (Aldermen Lack, Waterman, Shady-Dahl,, Painter, Swemline and Jones) Motion Passed - Alderman Stablein abstained.

3. Approve Resolution No. R-25-04 which authorizes release of municipal lien in amount of $206.64 for property located at 209 4th Street, Colona, IL and authorizes Mayor to execute Release of Claim for Lien. Upon City Attorney Recommendation.

DISCUSSION:

Discussion Offered: Alderman Stablein asked if it was still owed, Attorney Wright clarified exhausted upon execution of the tax deed and recommends approval to facilitate ease for the property owner by avoiding need to take city to court. Discussion Closed:

VOTE - Approve Resolution No. R-25-04 which authorizes release of municipal lien in amount of $206.64 for property located at 209 4th Street, Colona, IL and authorizes Mayor to execute Release of Claim for Lien. - Approved

Motion made by Alderman Painter, seconded by Alderman Stablein; Discussion offered; Discussion closed; Roll call; 7 ayes (Aldermen Stablein, Lack, Waterman, Shady-Dahl,, Painter, Swemline and Jones) Motion Passed.

4. Approve Resolution for Maintenance Under the Illinois Highway Code R-25-05, MFT Funds January 1, 2025 to December 31, 2025 $490,000.00.

DISCUSSION:

Offered and Closed

VOTE - Approve Resolution for Maintenance Under the Illinois Highway Code R-25-05, MFT Funds January 1, 2025 to December 31, 2025 $490,000.00. - Approved

Motion made by Alderman Waterman, seconded by Alderman Lack; Discussion offered; Discussion closed; Roll call; 7 ayes (Aldermen Stablein, Lack, Waterman, Shady-Dahl,, Painter, Swemline and Jones) Motion Passed.

-PWD Ryan arrives with news the water is back on in old Colona boil order still in place-

5. Approve ordinance O-25-05, An ordinance of the City of Colona, Henry County Illinois, adopting the annual budget for 2025-2026. Approve amending the 2025-2026 budget applicable line items to reflect necessary changes to General Fund, Operation and Maintenance Fund, Waste Fund, CSFP Fund, and MFT Fund. See changes provided in agenda packet

DISCUSSION:

Offered and Closed

VOTE - Approve ordinance O-25-05, An ordinance of the City of Colona, Henry County Illinois, adopting the annual budget for 2025-2026. Approve amending the 2025-2026 budget applicable line items to reflect necessary changes to General Fund, Operation and Maintenance Fund, Waste Fund, CSFP Fund, and MFT Fund - Approved

Motion made by Alderman Stablein, seconded by Alderman Shady-Dahl; Discussion offered; Discussion closed; Roll call; 7 ayes (Aldermen Stablein, Lack, Waterman, Shady-Dahl, Painter, Swemline and Jones) Motion Passed.

6. Approve appropriate adjustments to line items within each department where necessary. The TOTAL original budget allocation, per department, will not be changed nor increased, for the 2024-2025 budget.

DISCUSSION:

Offered and Closed

VOTE - Approve appropriate adjustments to line items within each department where necessary. The TOTAL original budget allocation, per department, will not be changed nor increased, for the 2024-2025 budget. - Approved

Motion made by Alderman Painter, seconded by Alderman Jones; Discussion offered; Discussion closed; Roll call; 7 ayes (Aldermen Stablein, Lack, Waterman, Shady-Dahl,, Painter, Swemline and Jones) Motion Passed.

7. Approve Business License Application for BR Mowing LLC. See information in packet.

DISCUSSION:

Offered and Closed

VOTE - Approve Business License Application for BR Mowing LLC. - Approved

Motion made by Alderman Jones, seconded by Alderman Lack; Discussion offered; Discussion closed; Roll call; 7 ayes (Aldermen Stablein, Lack, Waterman, Shady-Dahl,, Painter, Swemline and Jones) Motion Passed.

8. Presentation, and Discussion of 2024 Audit by WIPFLI Council approval of Audit at first meeting in May. May 12, 2025.

9. Discuss and comment - IRWA Rate Survey for Water and Sewer

Mayor provided information for Council to take note of.

10. Discuss Maguire Water Tower/Tanks Contracts - Auto renewal, yearly increases, values, Appropriation of funds

Mayor advises more scrutiny in the contracts they provided v. what promised.

11. Discuss and Review Project Labor Agreement with Maguire Iron on Water Tower Maintenance Contract Water Tower/Assets Work. See Previous Council Action 4/14/2025. Mayor advises ratification of contracts with new council work with Bi-State

12. DEnergy Grant - Need Form Committee and Move Forward with Process

Find Centrix replacement that council voted down

13. Discuss DCEO $100,000.00 Grant - select proposed use of Grant and complete Application Process

Mayor says discuss and make a plan, early warning sirens?

14. Discuss and schedule TIF Joint Review Board Meetings to Comply with Audit Corrective Action Plan

15. Discuss Capital Improvement Plans Required for:

a. Water Production storage and maintenance

b. MFT-5-20yr plans

c. Waste Water Treatment Plant

d. Sewer Collection and Maintenance

e. Water Distribution and Maintenance

f. Parks - Maintenance and Repairs

g. City Buildings - Maintenance and Repairs

h. Storm Water and Drainage

i. CSFP - Maintenance, Repairs, Marketing and Cost-Effective Analysis

16. Discuss Tax Computation Reports from Henry County. Copies included in packet. With Spread Sheet Past Years Tax Rates

17. Discuss RMA Quarterly Risk Report Received

18. City Hall Cleaning Service Update - no contract or cleaning specs found. Recommend council send to committee for discussion action to return to committee

DISCUSSION:

Alderman Jones informed lack of information to council including no contract and lack of knowing where cleaning person lives. Discussion Closed.

VOTE - Send Cleaning Service Conversation to Finance Committee

Motion made by Alderman Painter, seconded by Alderman Lack; Discussion offered; Discussion closed; Roll call; 7 ayes (Aldermen Stablein, Lack, Waterman, Shady-Dahl,, Painter, Swemline and Jones) Motion Passed.

19. Approve waiver over 134,000 gallons of sewage charged to 713 7th St #B in the amount of $723.60 Approved by Public Works Director

DISCUSSION:

Offered and Closed

VOTE - Approve waiver over 134,000 gallons of sewage charged to 713 7th St #B in the amount of $723.60 - Amended as below, to be paid in full w/ in 30 days.

Motion made by Alderman Waterman, seconded by Alderman Shall; Discussion offered; Alderman Swemline informed council of owner's consistent non-payment; Discussion closed;

VOTE - Approve waiver over 134,000 gallons of sewage charged to 713 7th St #B in the amount of $723.60 if paid in full within 30 days (June 4th)

Amended Motion made by Waterman w. Roll call; 6 ayes (Aldermen Stablein, Lack, Waterman, Shady-Dahl,, Swemline and Jones) Motion Passed.

20. Discuss Canvass of Votes for 2025 Consolidated Election Results in Packet

CLOSED SESSION: NONE

Aldermen Shady Dahl and Painter expressed their gratitude to the public for electing them, the council for working with them and officially had their last City Council Meeting

ADJOURN:

Shady Dahl made a motion to adjourn, Swemline seconded; discussion offered; discussion closed; roll call; ayes carried, Adjourned at 6:45

NOTICE:

Post Adjournment there will be Swearing-In ceremony of incoming officials with Start date of May 1st, 2025 at 12:01 AM

Congratulations to those who won their Elections:

Brian Johnson - Mayor

Amanda Stablein - Alderman 1st Ward

Sarah Lack - Alderman 2nd Ward

Melenie Hergert - Alderman 3rd Ward

Darlene Strobbe - Alderman 4th Ward

Charlotte Park - City Clerk

All were sworn in at the post adjournment Swearing-In ceremony by Mayor Don Ropp

Their respective terms for their positions commence May 1st.

Mayor Ropp, Aldermen Painter and Shady-Dahl were presented with City Coins by Mayor-Elect Johnson (Their respective terms for their positions end April 30th.)

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