Rock Island Today

City of Moline Committee of the Whole & Council met met June 3.

Here are the minutes provided by the council:

Committee-of-the-Whole Call to Order

PRESENT: Mayor Sangeetha Rayapati (Chair)

Alderperson Debbie Murphy (Ward 1)

Alderperson Alvaro Macias (Ward 2)

Alderperson Matt Timion (Ward 4)

Alderperson Jessica Finch (Ward 5)

Alderperson Daniel McNeil (Ward 6)

Alderperson Anna Castro (Ward 7)

Alderperson James Patrick Schmidt (Alderperson At-Large)

ABSENT: Alderperson Abdur Razzaque (Ward 3)

STAFF: Bob Vitas, City Administrator

Barry Dykhuizen, Assistant City Administrator

Bill Atkins, City Attorney

Stephanie Murphy, City Clerk

David Dryer, Director of Engineering

Eric Griffith, Director of Parks & Recreation ~electronically

Chris Mathias, Director of Community & Economic Development

Bryon Lear, Director of Library Services ~electronically

Denver Schmitt, Director of Public Works

Leah Madsen, Director of Human Resources

Darren Gault, Chief of Police

Steve Regenwether, Fire Chief

David Rowatt, Information Technology Manager

KJ Whitley, Community Development Manager ~electronically

Ashley Allen Smith, Community Engagement Manager

Christopher Parr, Economic Development Manager

OTHERS: Michael Malatt, Baker Tilly US, LLP ~electronically

Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: Alderperson Razzaque.

Public Comment

There was no public comment.

Board Appointments

Mayor’s reappointment of Jeff Nelson to the Quad City Civic Center Authority for a 3-year term to expire May 31, 2028.

Presentation

Michael E. Malatt, Baker Tilly US, LLP, presented an overview of the 2024 Annual Comprehensive Financial Report, notating that Carol Barnes, Director of Finance, presented a review at the last regularly scheduled council meeting. Malatt recommended reading the Letter of Transmittal which is listed on Page i of the Annual Comprehensive Financial Report. Malatt reviewed the highlights of the report remarking

that there was a slight change in presentation due to a fund moving from one category to another. In accordance with statutes, the findings have been submitted to the State of Illinois.

Questions on the Agenda

None.

Agenda Items

8.1 A Resolution authorizing the Mayor to execute an Intergovernmental Agreement for Maintenance of Municipal Streets with the Illinois Department of Transportation (IDOT) to maintain State right-of-way within the City. Bob Vitas, City Administrator reported that staff is recommending approval. A motion was made by Alderperson Finch to approve. Seconded by Alderperson

Castro. Discussion held. Motion passed unanimously.

8.2 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Langman Construction, Inc., for Motor Fuel Tax (MFT) Section 23-00292-00-RP, 34th Street Reconstruction, for the amount of $1,573,643.65. David Dryer, Director of Engineering, stated this item approves the contract for a delayed street reconstruction project. It appears on both the Committee-of-the

Whole and Council agendas to expedite the start of construction. A motion was made by Alderperson Schmidt to approve. Seconded by Alderperson Finch. Discussion held. Motion passed unanimously.

8.3 A Resolution approving a special event that is sponsored by the Floreciente Neighborhood Association for the Plant Flowers, Take a Flower event scheduled for Saturday, June 14, 2025; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event. Bob Vitas, City Administrator, stated that staff is recommending approval. Vitas remarked that this is a volunteer effort that takes place annually. A motion was made by Alderperson Finch approve. Seconded by Alderperson Macias. Motion passed unanimously.

8.4 A Resolution approving a special event that is sponsored by the Glen Oaks Neighborhood Association for the Morgan Park 4th of July Parade scheduled for Friday, July 4, 2025; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event. Bob Vitas, City Administrator, reported that staff is recommending approval. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion passed unanimously.

8.5 A Resolution approving the special event application for the Moline High School Homecoming Parade scheduled for Friday, September 19, 2025, that is sponsored by the Moline High School; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event. Darren Gault, Chief of Police, reported that previous efforts to reach an agreement with the high school to relocate their parade route away from Avenue of the Cities were unsuccessful. After some time, the high school is proposing a new route which will put them immediately onto 26th Avenue and the parade would come to an end at 34th Avenue. The old parade distance was 0.76 and the new route is 0.87 and is contained to the campus area. Gault remarked that although the parade is not until September, it is appearing on the agenda at this time so there can be a joint press release between the City and the Moline-Coal Valley School District to help the public understand that this is a collaboration. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Discussion held. Motion passed unanimously.

8.6 A Resolution approving a special event that is sponsored by the Butterworth Center & Deere Wiman House for the Porch Party event scheduled for Sunday, September 21, 2025; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event. Bob Vitas, City Administrator, reported that staff is recommending approval. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion passed unanimously.

8.7 A Resolution authorizing the Chief of Police, on behalf of the City of Moline, to execute a Multijurisdictional Law Enforcement Agreement (MLEA) between local law enforcement agencies. Darren Gault, Chief of Police, stated that item this was last presented to Council in 2020. This agreement is in place for law enforcement agencies to help one another in times of crisis, such as civil unrest. The Rock Island Arsenal is not currently part of the Multijurisdictional Law Enforcement Agreement (MLEA) because they denied it in 2020. However, with new leadership, the Arsenal would like to be part of the MLEA. Bill Atkins, City Attorney, stated that the way this is written there is indemnification among all of the law enforcement agencies when there is a joint operation. Indemnification is not something the commander of the Arsenal can give to local law enforcement agencies. The Arsenal will still not be able to help the City of Moline. This is a one-sided agreement where the City will be helping the Arsenal. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Schmidt. Discussion held.

Motion passed unanimously.

8.8 A Resolution declaring the property located at 3620 38th Avenue, Moline, Illinois (“Property”), as surplus; and authorizing the Mayor and City Clerk to execute and attest to a Purchase and Sale Agreement and do all things necessary to convey the above-referenced City-owned Property to Scout Capital Group, LLC; and authorizing the City Attorney and staff to do all things necessary to complete each of the City’s responsibilities and enforce each of the City’s expected benefits as referred to in such Agreement. Bob Vitas, City Administrator, reported that Scout Capital Group reached out and started the conversation about purchasing the property at 3620 38th Avenue. At this time, the City will dispose of the surplus property and will pave the way for growth to the east and west along the interstate. Chris Parr, Economic Development Manager, stated there will be a total of three separate agreements. A motion was made by Alderperson Timion to approve. Seconded by Alderperson Castro. Discussion held. Motion passed unanimously.

Informational

9.1 June 2025 Status & Information Report. Bob Vitas, City Administrator, presented the June 2025 Status and Information Report. At the June 17 Council meeting, there will be a presentation on the MKSK delivery of the I-74 Reimagined Plan with approval in July. The Bee City banner has been placed on the Midtowne Parking Facility located at 1601 6th Avenue and the next banner to be placed is Tree City USA. Vitas also reported that David Dryer, Director of Engineering, notified him that the Federal Railroad Administration has approved the Quiet Zone. Mayor Rayapati requested additional details regarding the Land Bank's involvement with horticulture, as mentioned in the Status & Information Report.

Adjournment of the Committee-of-the-Whole and Council Call to Order

Pledge of Allegiance

Invocation

There was no Invocation.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: Alderperson Razzaque.

Consent Agenda

Approval of Minutes and Appointments

Committee-of-the-Whole, Council and Executive Session meeting minutes of May 20, 2025, and appointments made at Committee-of-the-Whole on June 3, 2025.

Resolutions

17.1 1085-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Hoerr Construction, Inc., for Project #1448, 2025 Sewer Lining Program, for the amount of $530,108.30; and approving the expenditure of funds not to exceed the budgeted amount of $700,000 of WPC funds and $100,000 of Stormwater funds to complete the maximum number of lining locations feasible and said expenditures will be presented to Council as a change order for approval increasing the contract value.

Omnibus Vote

Alderperson Finch, seconded by Alderperson Castro, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

Non-Consent Agenda

Resolutions

19.1 1086-2025 A Resolution authorizing the Mayor to execute an Intergovernmental Agreement for Maintenance of Municipal Streets with the Illinois Department of Transportation (IDOT) to maintain State right-of-way within the City.

Approved. Alderperson Finch seconded by Alderperson Castro, moved to approve Council Bill 1086- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

19.2 1087-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Supplemental Local Public Agency Engineering Services Agreement for Motor Fuel Tax (MFT) Section Number 24-00297-00-PV, Phase I Engineering Services, for the 16th Avenue and 15th Street Intersection Reconstruction/Carbon Reduction Project with Hutchison Engineering, Inc.

Approved. Alderperson Finch, seconded by Alderperson Macias, moved to approve Council Bill 1087- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

19.3 1088-2025 A Resolution approving a Supplemental Resolution for Improvement Under the Illinois Highway Code for Motor Fuel Tax (MFT) Section Number 23-00292-00-RP, 34th Street Reconstruction from 4th Avenue to University Drive, for the amount of $300,000.

Approved. Alderperson Castro, seconded by Alderperson Finch, moved to approve Council Bill 1088- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

At 7:09 p.m. a tornado warning siren went off.

A motion was made by Alderperson Schmidt, seconded by Alderperson Finch to recess the Council meeting and re-convene in five minutes. Motion carried by voice vote.

The Council meeting resumed at 7:17 p.m. in the Human Resources Conference Room.

19.4 1089-2025 A Resolution authorizing the Mayor to execute an agreement with Trivers to provide professional design services, for the City Hall Council Chambers and Administrative Office Area Remodel Project, for the not to exceed amount of $156,500 plus reimbursable costs as set forth in Appendix A for basic services and the not to exceed amount of $78,775 plus reimbursable costs as set forth in the agreement for supplemental services.

Approved. Alderperson Finch, seconded by Alderperson Castro moved to approve Council Bill 1089- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

19.5 1090-2025 A Resolution approving a special event that is sponsored by the Floreciente Neighborhood Association for the Plant Flowers, Take a Flower event scheduled for Saturday, June 14, 2025; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event.

Approved. Alderperson Finch, seconded by Alderperson Macias, moved to approve Council Bill 1090- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

19.6 1091-2025 A Resolution accepting the Annual Comprehensive Financial Report prepared by Baker Tilly US, LLP, for the Fiscal Year of January 1, 2024, through December 31, 2024, for all municipal funds.

Approved. Alderperson Finch, seconded by Alderperson Macias, moved to approve Council Bill 1091- 2025-2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

19.7 1092-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Langman Construction, Inc., for Motor Fuel Tax (MFT) Section 23-00292-00-RP, 34th Street Reconstruction, for the amount of $1,573,643.65.

Approved. Alderperson Finch seconded by Alderperson Castro, moved to approve Council Bill 1092- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

Non-Consent Agenda

First Reading Ordinances

20.1 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by removing “Thirty-sixth Street, east side, from Avenue of the Cities north to 22nd Avenue,” and adding “Thirty-sixth Street, west side, beginning 150 feet north of Avenue of the Cities, continuing north to 19th Avenue.”

Advanced. Alderperson Finch, seconded by Alderperson Castro, moved to advance Item #20.1 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

20.2 An Ordinance amending Chapter 3, “ADVERTISING AND SIGNS,” of the Moline Code of Ordinances, by enacting a new ARTICLE III, “BUSINESS-SPECIFIC SIGN REGULATIONS,” to create business-specific sign regulations and establish signage standards for head shops; and amending CHAPTER 22, “OFFENSES-MISCELLANEOUS,” of the Moline Code of Ordinances, Section 22-1105, “TOBACCO PRODUCTS, TOBACCO ACCESSORIES, SMOKING HERBS AND ALTERNATIVE NICOTINE PRODUCTS,” subsection (b)(1)(iii), to reference such regulations.

Failed. Alderperson Finch, seconded by Alderperson Timion, moved to advance Item #20.2 to second reading. Bill Atkins, City Attorney, reported that he contacted each Council member about tabling this item. However, after further discussion with Council members as well as Margaret Kostopulos, Corporation Counsel, Atkins recommended that Council vote down this item in order to bring forward a more comprehensive ordinance to address the potential problems with the current one. Discussion held.

Motion failed on roll call with the following vote: ayes: none; nays: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

Miscellaneous Business

Mayor Rayapati stated that everyone present has someone they are concerned about during the tornado warning. Mayor reported there were 20 minutes remaining until the tornado warning expired, unless it got extended.

Bob Vitas, City Administrator, reported that at the Roundtable meeting on June 10, there will be a strategic planning session. Administration will receive the community and business survey results from Polco on Thursday, June 5, and will wrap up discussions with Polco on Thursday afternoon. Then, the Polco resultswill be released on Friday to department directors and City Council. Vitas handed out a pre-meeting homework sheet to each Council member. Vitas noted that the current strategic plan is in effect until it is replaced in January 2026. It will be active for four years. The handout lists the definition for the terms for mission, vision, core values, pillars and goals. Beyond that, staff will work together to create an action plan.

Public Comment

There was no additional public comment.

Executive Session:

Alderperson Murphy, seconded by Alderperson Timion, moved for Executive Session, for the purpose of discussion of Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees 5 ILCS 120/2(C)(1). Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, and Macias; nays: none.

City Council convened in Executive Session at 7:31 p.m.

Council reconvened in open session at 8:05 p.m.

Adjournment of City Council

Upon motion of Alderperson Castro, seconded by Alderperson Finch, the Council meeting adjourned at 8:05 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/10977