Rock Island Today

Rock Island County Board Committee of the Whole met June 11.

Here are the minutes provided by the committee:

The Committee of the Whole of the Rock Island County Board met on Wednesday June 11th 2025 at 5:30pm in the County Board Chambers on the Third floor of the County Office Building located at 1504 3rd Ave, Rock Island, IL. Meeting minutes are as follows:

1. Call to order and roll call:

Vice-Chairman Brian Vyncke called the meeting to order at 5:30pm and asked to call the roll. Members present: Richard Morthland, Melissa Moreno-Baker, Porter McNeil, Drue Mielke, Larry Burns, Dr. Luis Moreno, Brian Vyncke, David Adams, Richard Brunk, Timothy Foster, Bob Perkins, Edna Sowards, Kai Swanson, Dr. Rodney Simmer, Enyo Dewith (arrived at 5:34pm) Johnnie Woods, Chuck Layer, Bob Westpfahl.

Member Absent: Carla Enburg

Also Present: Sheriff Darren Hart, Patty Castro SAO, Steve Holland IT, Jim Nelson.

2. Public Comment: Vice-Chairman Brian Vyncke made three calls for public comment: There were no requests for public comment.

3. Approval of the minutes from Wednesday May 14th, 2025 Committee of the Whole Meeting Motion to approve as presented: Johnnie Woods Second: Larry Burns Voice vote

Motion Carried

4. Presentation: None

5. Condition of Funds Report: Auditor Palmer emailed report to all members and is not in attendance

6. Staff Reports: Sheriff Hart reported on staffing. Sheriff Hart noted that the Sheriff’s Office is doing extremely well there, we are only down 3 Deputy Sheriffs positions as we just hired 3 laterals. We are fully staffed in corrections we will have one opening but we will be ok with the opening. I attribute this to the recent contracts. Sheriff Hart then explained that they are still finishing up with building maintenance. We had some vandalism at the Courthouse during the Rock Island City Robert Young issues.

7. Finance & Personnel Committee Report:

Dr. Luis Moreno reported that the Finance & Personnel Committee met on Tuesday June 11th at 8:30am and heard reports from:

• County Treasurer Nick Camlin on property tax collections and significant payment activity.

• County Auditor April Palmer reported that the Auditing Firm is working on the Federal portion of the Audit and soon they will be sending out all paperwork dealing with that.

• County Administrator Jim Grafton reported that they have received 8 RFP’s for Fleet Management software and that the software consideration will come to committee at a later date.

All routine reports were approved by the Committee

The committee considered the following items, recommending approval

• A Delinquent Tax Resolution as follows:

Permanent Parcel Number 07-36-304-006 Tax Payer ID# (09) 1125 RI

• A Change order in the amount of $110,000.00 for the furniture project, to cover additions in various offices, as well as storage and transportation cost related to the old furniture.

• A request for additional training hours for Laserfiche at a cost of $5,400.00, to allow Administration and IT staff to complete additional projects.

• The purchase of a 2022 Ford Expedition Max at a cost of $65,000.00 for the Coroner’s Office.

• Bids for the Sheriff’s Office, related to the Jail Swing Door Lock Project, at a cost of $623,500.00 which is a budgeted item.

• The purchase of four (4) Bridge Jacks for Fleet Service Center at a cost of $8,204.00, to provide for more efficient use of two lifts in the Fleet Service Center.

• Five Change orders for Highway Department Locker Room remodel, totaling $20,389.00.

• Bids for Cordova Road District Sec. 25-08000-01-GM. With Phoenix Corp not having state eligibility certificate for the work, the next lowest bidder was Valley Construction in the amount of $270, 284.95.

• A Part Time Office Assistant in the Administration Office at a rate of $24.20 per hour. This brings staffing in the Administration office to 1 full time and two part time positions (excluding Finance & HR), which will help in accomplishing many tasks, many beyond routine items.

Also considered were:

• Transfers of Appropriations and Appropriation Resolutions for Funds

• Claims in the amount of $1,750,245.37

• Treasurer’s Disbursements at $3,322,594.05

• And lastly, the Board Member Per Diem/Mileage Report

This Concludes the report of the Finance & Personnel Committee

8. Governance, Health & Administration Committee Report

Member Melissa Moreno Baker gave the Governance, Health & Administration Committee Report. Ms. Moreno-Baker noted that the Governance, Health & Administration Committee met on Monday June 9th 2025 at 10:03am

The Committee heard the following reports:

• County Treasurer Nick Camlin reported that the first installment of property taxes is due next Wednesday and significant payment activity.

• University of Illinois Extension representative Kristin Bogdonas reported on activities, including the 50- year celebration of the Master Gardener Program on June 25th, as well as their work with QC Air on health & wellness videos in various languages.

• County Clerk reported an increase in requests for records due to the rush for “Real ID’s” All routine reports were approved by the Committee

• The Committee considered and recommended approval of a Proclamation designating June 20th as World Refugee Day in Rock Island County.

The Committee also considered the following three items and forwarded them to the Finance and Personnel Committee for further consideration.

• Additional training hours for Laserfische

• An Agreement with the Village of Milan for Animal Care & Control Services.

• And, the purchase a Vehicle for the Coroner’s Office

Mr. McNeil briefed the committee on the passage of the state budget, which did not include the Chicago/Moline passenger rail service. Legislators have expressed hope that something may happen on the rail initiative in August or September, when they return to Springfield.

Chairman Brunk also noted that it does not appear that local governments took any significant hits to revenues related to the budget passed by the state.

This concludes the report of the Governance, Health and Administration Committee. 9. Public Works & Facilities Report

Public Works & Facilities Committee Chairman Larry Burns gave the following report:

• Zoning & Building Director Greg Thorpe reported on 86 receipts for May, totally just over $34,000 and equating to $3 million dollars in work. He also noted two housing starts, one in Blackhawk Township and one in Rural.

• GIS Director Josh Boudi reported on their working looking into Nearmap Services, which provides more in-depth overhead imagery that can be useful for any number of needs and operations. He also noted fees collected for May of $28,561.

• County Engineer Matt Miller reported on an IDOT visit with local agencies related to grant processes, that the locker room project is nearing completion, and that they are anticipating delivery of the new road widener in the next two weeks.

• County Engineer Matt Miller reported on an IDOT visit with local agencies related to grant processes, that the locker room project is nearing completion, and that they are anticipating delivery of the new road widener in the next two weeks.

• County Administrator Jim Grafton reported that the basement floor in the County Office Building is nearly complete, that a pre-work meeting will be taking place in the next week -so that the exterior cleaning and repairs can begin on this building. He is also working with the city on sidewalk replacement in front of this building.

•County Treasurer Nick Camlin reported on property tax collections and that the Treasurer’s office remodel is 99.9% complete.

All routine reports were approved

These five items were forwarded to the Finance and Personnel Committee for further consideration

• 5 Change Orders for Highway Locker Room Project in the amount of $20,789.70

• Low bids for Cordova Road Districts Sec. 25-08000-01-GM to Valley Construction in the amount of $270,284.95 (Low bidder Phoenix was disqualified not certified to do work)

• Furniture change order for in the amount of $110,000.00

• Purchase of four (4) Bridge Jacks for Fleet Services at a cost of $8,402.00

• Bids for Jail Swing Door Lock in the amount of $623,500.00 (budgeted funds)

The committee considered and recommended for approval of the following:

Two ZBA Cases;

a. SU-25-202 Steven & Christy Layer Trusts Density Increase BP b. SU-25-203 Deborah Stumphy Urban Hens HA This concludes the Public Works & Facilities Report

10. Approval of the County Board Agenda

Dave Adams made a motion to approve the County Board Agenda for 17 June 2025 as presented Motion was seconded by Richard Morthland

Motion carried via voice vote

11. Closed Session: None

12. No action necessary on closed session

13. Committee Member opportunity for brief comment: None 14. Adjourn

Motion to adjourn by: Dr. Luis Moreno

Seconded by: Drue Mielke

Motion carried via voice vote

The 12 June 2025 adjourned at 5:43pm

https://www.rockislandcountyil.gov/AgendaCenter/ViewFile/Minutes/_06112025-1029