City of East Moline Mayor Reggie Freeman | City of East Moline
City of East Moline Mayor Reggie Freeman | City of East Moline
City of East Moline Committee of the Whole met June 16.
Here are the minutes provided by the committee:
ROLL CALL
Mayor Reggie Freeman called the meeting to order and directed City Clerk Wanda Roberts-Bontz to call the roll. The following Alderpersons were present: Olivia Dorothy, Jeff Deppe, Larry Jones, Adam Guthrie, and Rhea Oakes. Absent: Lynn Segura, and Jose Rico. 7:09 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
None
City Code Amendment to Correct the Codification of Section 3-8-7 and Renumbering of the Cannabis Retailers’ Occupation Tax to 3-8-8 (Mark Rothert, City Administrator)
A review of the City’s cable franchise history and relevant state law indicates the following city code discrepancy that needs corrected:
• June 18, 2001: City adopts Master Cable Services Regulatory Ordinance and Franchise Agreement with AT&T Broadband (later Mediacom). This originally expired in 2009, with automatic extensions through April 2014.
• Sept 25, 2014: Per the Illinois Cable and Video Competition Law of 2007, franchise authority shifted to the Illinois Commerce Commission (ICC). Cable/video providers must now obtain state-issued authorization and pay local service provider fees, if dictated by local ordinance.
• October 20, 2014: City adopts Ordinance 14-14, creating Section 3-8-7 of the Municipal Code to impose a Cable/Video Service Provider Fee and PEG Access Support Fee (“Franchise Fee Ordinance”) in compliance with state law. However, Section 3-8-7 is never codified or written into the City Code.
• November 4, 2019: City inadvertently assigns Section 3-8-7 to the Cannabis Retailers’ Occupation Tax Ordinance.
This codification error needs corrected by renumbering the Cannabis Retailers’ Occupation Tax to Section 3-8-8 and codifying the original 2014 Franchise Fee Ordinance as Section 3-8-7.
Staff recommend approval via the attached ordinance.
RECOMMENDATION/REQUESTED ACTION: Approval
A motion was made by Alderperson Guthrie, seconded by Alderperson Oakes, to concur with the recommendation as presented. Upon the roll call, the following voted in favor: Dorothy, Deppe, Jones, Guthrie, and Oakes. Motion carried.
Purchase of Flow Meters for Water Filtration Plant (Brianna Huber, Director of Water Filtration Plant)
Two of our oldest flow meters at the WTP are no longer functioning as intended, with one not accepting the signal it receives and the other not reading flow at all. We worked with tech support to try to troubleshoot, but nothing worked and McCrometer recommended replacing them. Both of these flow meters are of critical importance as they help us understand how much raw water is flowing into one of our treatment basins (and therefore how much chemical we need to feed to accurately treat that flow) and the other is measuring how much water we are sending out into the distribution system on one of our high service lines.
This purchase of two flow meters was planned for in the 2025 budget. However, they were planned in different line items. Staff would like to shift these funds as indicated below.
$10,000 budgeted in each of 200-020-52443.56 and 200-020-52443.58 ($20,000 total budgeted) to where it is currently urgently needed in Equipment General 200-020- 52774.01. The amount budgeted below includes shifting this $20,000.
Staff is recommending moving forward with McCrometer to replace these flow meters with the exact same as is already in place and works well for us.
FINANCIAL IMPACT:
| Line Item # | Line-Item Title | Department | Amount Budgeted | Available Funds | Amount Requested |
| 200-020-52443.58 | Equipment General | WTP | $35,000.00 | $29,248.49 | $18,535.00 |
| TOTALS | $35,000.00 | $29,248.49 | $18,535.00 | ||
A motion was made by Alderperson Oakes, seconded by Alderperson Guthrie, to concur with the recommendation as presented. Upon the roll call, the following voted in favor: Deppe, Jones, Guthrie, and Oakes. Opposed: Dorothy. Motion carried.
Purchase of Sodium Hypochlorite Storage Tanks (Brianna Huber, Director of Water Filtration Plant)
The water filtration plant has three bulk storage tanks, and one day tank, for sodium hypochlorite storage. These tanks are at the end of their useful life (20 years), and one of the bulk tanks developed a large crack in it in 2024, that was leaking chemical. Staff repaired the crack per the manufacturer’s direction, but the repair is not holding, and the tank is leaking again.
Replacement of all four storage tanks was planned for in the Water Master Plan and budgeted for in the 2025 budget. Attached is the price for replacement. These types of tanks are specialized and are sold by regional territory. To the best of our knowledge, LAI is the only vendor serving our area.
Staff recommend proceeding with the purchase of sodium hypochlorite storage tanks from LAI.
FINANCIAL IMPACT:
| Line Item # | Line-Item Title | Department | Amount Budgeted | Available Funds | Amount Requested |
| 200-020-52443.56 | Chlorine Equipment Improvement | WTP | $54,403.00 | $54,169.03 | $41,240.88 |
| TOTALS | $54,403.00 | $54,169.03 | $41,240.88 | ||
A motion was made by Alderperson Oakes, seconded by Alderperson Deppe, to concur with the recommendation as presented. Upon the roll call, the following voted in favor: Dorothy, Deppe, Jones, Guthrie, and Oakes. Motion carried.
Railroad License Agreement (Tim Kammler, Director of Engineering)
As part of the proposed RAISE Grant-funded improvements for the 12th Avenue / Rust Belt component, formal permission is needed from the two railroads for construction and maintenance of new sidewalks and crossing improvements within their respective right-of-way.
The Iowa Interstate Railroad's preferred means of conveying this permission is via a license agreement with the city. As such, a license agreement has been drafted by the railroad and the city's GDRP design team for the improvements at the 3rd Street crossing. An exhibit showing the area of proposed improvements within IAIS right-of- way is included with the license agreement.
Additional license agreements for proposed work on railroad property remain a work in-process and will be brought forward for consideration once drafted.
FINANCIAL IMPACT:
| Line Item # | Line-Item Title | Department | Amount Budgeted | Available Funds | Amount Requested |
| 025-000-52430.02 | NHR-Prof Services | Engineering | $15,000.00 | $15,000.00 | $1,500.00 |
| TOTALS | |||||
RECOMMENDATION/REQUESTED ACTION: Approve IAIS Railroad License Agreement
A motion was made by Alderperson Guthrie, seconded by Alderperson Oakes, to concur with the recommendation as presented. Upon the roll call, the following voted in favor: Dorothy, Deppe, Jones, Guthrie, and Oakes. Motion carried.
ADJOURMENT:
A motion was made by Alderperson Guthrie, seconded by Alderperson Jones to adjourn the Committee-of-the-Whole meeting. A voice vote was taken. Motion carried. 7:41 p.m.
https://www.eastmoline.com/AgendaCenter/ViewFile/Agenda/_07072025-1120
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