The Village of Carbon Cliff board of trustees met Tuesday, June 7.
Here are the meeting minutes as provided by the Carbon Cliff board of trustees:
MINUTES
The Regular Meeting of the
Carbon Cliff Board of Trustees
Village Hall – 106 First Ave. – Carbon Cliff, IL
June 7, 2016
Village President Bill Hintz called the meeting to order at 7:01 p.m.
Members President: Todd Cantrell, Keith Curry, Robert Dreher, LeeVon Harris, Alma Neels, and Larry Scott
Members Absent: None
Others Present: Chris Hicks, Dispatch / Argus Reporter Nick Gottwalt, Director of Community &
Administrative Services (D.O.C.A.S.) Scott Stephenson, Village Engineer &
Karen L. Hopkins, Village Clerk
Village President’s Agenda items discussed: ? Briefly discussed disposal of Village property. The list basically consist of old water meter parts, signs, sign post, fire hydrants, park benches, drain culverts, chain link fencing. These items are located at the Maintenance Building and impound lot, have been accumulated over a long period of time and need to be disposed of to make room and clean up the area.
Trustee Curry suggested D.O.C.A.S. Gottwalt call Dell’s Metal in Rock Island to see about arranging a dumpster to be dropped off, Village Maintenance to fill the dumpster and then Dell’s would pick up the dumpster and pay the Village by check for the scrap metal. ? Discussed putting ad in newspaper for a FullTime Maintenance Position that is currently available. This was removed from the Consent Agenda with suggestions that D.O.C.A.S. Gottwalt put on website and flyers be posted at Village Hall, Casey’s, and the Post Office. If we do not receive application to hire from these, then it will be discussed about the ad again at that time. The Village is making a motion to allow the Carbon Cliff Sports Club to install surveillance cameras at the Village Park (Baseball Diamonds) along with professional signs stating the area is under video surveillance. All the signs and equipment necessary for the video surveillance will be purchased, owned and operated by the Carbon Cliff Sports Club. Village of Carbon Cliff will have no legal obligations regarding the maintenance, usage or storage of video pertaining to these surveillance cameras.
Old Business items discussed: New roof was installed on the current Village Hall (106 1st Avenue) June 2nd and 3rd. The roof is supposed to be 100% waterproof with only the gutters and edging side capping needing installed.
News Business items discussed: Village President Hintz discussed having the Administration Committee look at possibly giving Dan Clark, Maintenance Operator a raise and/or look at covering 100% of his insurance premium cost. Dan Clark has been the only full time maintenance operator working with a couple part time employees three days a week each. The Village and Trustees have received compliments on how the Village is looking better. Dan Clark was hired in November with full time wages retro back to late October 2015 and did not receive a raise in 2016. This will be discussed further at Administration Committee Meeting next week.
Motion 1: Motion by Curry to establish Consent Agenda, as follows:
5. Village President’s Agenda:
a. Authorize the Disposal of Village Property as recommended in a memo from Nick Gottwalt, D.O.C.A.S., Dated June 2, 2016. (Copy of Memo attached to minutes.)
c. Allow the Carbon Cliff Sports Club to install surveillance cameras at the Village Park (Baseball Diamonds) along with professional signs stating the area is under video surveillance. Cameras and signs Minutes – The Regular Meeting of the Carbon Cliff Board of Trustees – June 7, 2016 will be purchased, owned and operated by the Carbon Cliff Sports Club and thus the Village will have no legal obligations regarding the maintenance, usage or storage of video pertaining to the aforementioned surveillance cameras.
9. Minutes / Reports / Public Notices:
a. IEPA – Notice of Application for Permit to Manage Waste (LPCPA16), dated May 12, 2016 – The purpose of this notice is to inform you that a permit application has been submitted to the Illinois EPA, Bureau of Land, for a solid waste project described below. Site Name: Upper Rock Island County Landfill Street Address: 17201 20th Avenue North, East Moline, Illinois 61244 – IEPA ID #1618100014 – Description of Project: Authorization to Operate Cell 5B and Phase 13 Separation Layer. – Placed on view for public comment? and
b. IEPA – Notice of Application for Permit to Manage Waste (LPC – PA16), dated May 26, 2016 – The purpose of this notice is to inform you that a permit application has been submitted to the Illinois EPA, Bureau of Land, for a solid waste project described below. Site Name: Upper Rock Island County Landfill – Street Address: 17201 20th Avenue North, East Moline, Illinois 61244 – 9405 – IEPA ID #1618100014 – Description of Project: Assessment monitoring report for wells G140 and G141 in accordance with Condition VI.25 of Permit Modification No. 123. – Placed on view for public comment.
12. Approval of Bills / Payroll / Transfers / Voided Checks:
will be purchased, owned and operated by the Carbon Cliff Sports Club and thus the Village will have no legal obligations regarding the maintenance, usage or storage of video pertaining to the aforementioned surveillance cameras.
9. Minutes / Reports / Public Notices:
a. IEPA – Notice of Application for Permit to Manage Waste (LPCPA16), dated May 12, 2016 – The purpose of this notice is to inform you that a permit application has been submitted to the Illinois EPA, Bureau of Land, for a solid waste project described below. Site Name: Upper Rock Island County Landfill – Street Address: 17201 20th Avenue North, East Moline, Illinois 61244 – IEPA ID #1618100014
– Description of Project: Authorization to Operate Cell 5B and Phase 13 Separation Layer. – Placed on view for public comment? and
b. IEPA – Notice of Application for Permit to Manage Waste (LPC – PA16), dated May 26, 2016 – The purpose of this notice is to inform you that a permit application has been submitted to the Illinois EPA, Bureau of Land, for a solid waste project described below. Site Name: Upper Rock Island County Landfill – Street Address: 17201 20th Avenue North, East Moline, Illinois 61244 – 9405 – IEPA ID #1618100014 - Description of Project: Assessment monitoring report for wells G140 and G141 in accordance with Condition VI.25 of Permit Modification No. 123. – Placed on view for public comment.
12. Approval of Bills / Payroll / Transfers / Voided Checks:
Date Description Amount
06/01/16 Payroll BiWeekly $ 8,994.43
06/01/16 Board Liab. $ 1,914.19
06/08/16 Bills $ 68,060.42
05/18/16 Bills 2nd Run $ 4,696.95
06/08/16 Kathleen Field Orr & Associations CK #2318 $ 427.50 *
06/08/16 Village of Carbon Cliff Non Utility CK #2513 $ 106.82 *
06/08/16 Triumph Community Bank CK #2511 $ 12,521.40 *
06/08/16 Village of Carbon Cliff Non Utility CK #2512 $ 148.95 *
*
Total bills & Transfers …………… $ 83,665.99
*
TRANSFERS:
N/A N/A N/A N/A
06/08/16 $ 1,130.00
06/08/16 $ 1,250.00
06/08/16 $ 1,250.00
06/08/16 $ 136.04
06/09/16 $ 196.66
06/09/16 $ 600.00
06/09/16 $ 4,155.03
06/09/16 $ 671.62
06/09/16 $ 2,815.34
06/09/16 $ 2,375.69
06/09/16 $ 542.25
06/09/16 $ 2,333.27
06/09/16 $ 111.73
06/09/16 $ 451.74
NONE
Date PAYROLL FUND Payable to: Check No. Amount NONE
Date PAYROLL FUND Payable to: Check No. Amount
6/8/2016 East Moline, City of CK #14644 $ 29,298.73
5/3/2016 Ultimate Electric Unlimited, LLC CK #14597 $ 600.00
NONE
Hotel Accom. Tax Fund 4% accounting fee of Comfort Inn April 2016 Hotel Tax Payable not ready last Board Meeting until next day Triumph Bank Bldg / Grounds (Non Utility) to Building Capital Res. Interfund Operating Trans to Capital Res Acct. from Bldg/Grounds in Gen.Fund Triumph Bank Hotel Tax to Building Capital Res. Interfund Operating Trans to Capital Res Acct. from Hotel Tax Fund Triumph Bank w/s/g to Sewer Capital Reserve Fund Interfund Operating Trans to Capital Res Acct. Interfund Operating Trans to Capital Res Acct.
ACH or VISA VOIDED BY REVERSAL NEEDING APPROVAL:
Triumph Bank Corp General to Garbage Fund (W/S/G)
Remarks for voiding
Remarks for voiding
Check was issued for the incorrect amount? this was if late? See ck #14651 $26,635.21
Stop payment at Triumph Bank & then Void check company unable to cash check with business name, contractor walking away from job. Not in transfer total, written from Hotel Tax, MFT, Non Home Rule, etc.
BiWeekly & Monthly
Home Rule Municipal Sls Tax Fund Legal on Dunn vs VCC law suit Hotel Accom. Tax Fund 4% accounting fee of Super 8 May 2016 Hotel Tax Hotel Accom. Tax Fund Greenwood Ave Alley Loan Principal & Interest payment Triumph Bank w/s/g to Water Capital Reserve Fund Transfers from Triumph Community Bank Triumph Bank Non Utility to Corp Gen Capital Fund Interfund Operating Trans to Capital Res Acct.
Triumph Bank W/S/G to East Lawn Water Assoc. (ACH) Transfer to East Lawn Water for bills paid in May 2016
VOID RECEIPT(S):
VOID CHECK(S): Triumph Community Bank Corp. General Fund
VOID CHECK(S): Triumph Community Bank Payroll Fund
Triumph Bank Corp General to Garbage Fund (W/S/G)
Corr transfer of 12/31/15 RIC Property tax 5th Distr. 2014 payable 2015 ACH Template had incorrect acct #
Corr transfer of 12/31/15 RIC Property tax 6th Distr. 2014 payable 2015 ACH Template had incorrect acct #
Triumph Bank Corp General to Garbage Fund (W/S/G) Corr transfer of 2/3/16 RIC Property tax TIF 1 Redistr. ACH Template had incorrect acct #
Triumph Bank Corp General to Garbage Fund (W/S/G) Corr transfer of 2/3/16 RIC Property tax Final Distr. 2014 payable 2015 ACH Template had incorrect acct #
CORRECTIONS OF ACH TRANSFERS FROM NON UTILITY TO CORP. GENERAL CHECKING & SHOULD HAVE BEEN GARBAGE FUND (ACH TEMPLATE INCORRECT)
Corr transfer of 1/5/16 W/S/G bill (Cash) was deposited into Non Utility in error.
Triumph Bank Corp General to Non Utility Return funds from voiding check #14597 to Ultimate Electric back to Park Fund in General Fund (Non Utility)
Corr transfer of 7/29/15 RIC Property tax 2nd Distr. 2014 payable 2015 ACH Template had incorrect acct #
Triumph Bank Corp General to Garbage Fund (W/S/G)
Triumph Bank Corp General to Garbage Fund (W/S/G)
Corr transfer of 9/2/15 RIC Property tax 3rd Distr. 2014 payable 2015 ACH Template had incorrect acct #
Corr transfer of 10/7/15 RIC Property tax 4th Distr. 2014 payable 2015 ACH Template had incorrect acct #
Triumph Bank Corp Non Utility to Triumph Bank Corp WSG
Triumph Bank Corp General to Garbage Fund (W/S/G)
Triumph Bank Corp General to Garbage Fund (W/S/G)
Corr transfer of 7/8/15 RIC Property tax 1st Distr. 2014 payable 2015 ACH Template had incorrect acct #
Second by Scott. Motion carried by the following roll call vote:
Cantrellyes? Curryyes? Dreheryes? Harrisyes? Neelsyes? Scottyes 6yes, 0no, 0absent
Motion 2: Motion by Neels to approve the Consent Agenda, as established:
5. a., c. (Village President’s Agenda)
9. a., b. (Minutes / Reports / Public Notices)
12. a. (Bills / Payroll / Transfers and Voided Checks)
Second by Cantrell. Motion carried by the following roll call vote:
Cantrellyes? Curryyes? Dreheryes? Harrisyes? Neelsyes? Scottyes
6yes, 0no, 0absent
Updated on the FEMA Mitigation Grant requesting funds for raising approximately ten homes has been resubmitted by D.O.C.A.S. Gottwalt. He has heard back from one of the Illinois State FEMA representative and was requested to add pictures of the properties, maps where the properties were located, and a few additional facts of information.
It was mentioned that the John Deere Classic will be held August 8th to 14th this year.
Briefly discussed issues with the South 1st Avenue West ditch from 6th Street to 10th Street, the large culvert under 10th Street currently is higher than the water. This will be addressed again later.
Motion 3: Motion by Neels to adjourn. Second by Scott.
Motion carried by the following roll call vote:
Cantrellyes? Curryyes? Dreheryes? Harrisyes? Neelsyes? Scottyes
6yes, 0no, 0absent
Meeting adjourned at 8:00 p.m.
Karen L. Hopkins
Village Clerk
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