Rock Island Today

The Village of Coal Valley board of trustees met Wednesday, July 6.

"The board of trustees, consisting of six (6) members, shall be elected to office for a four (4) year term, but at no time shall all members of the board be elected at the same time. Three (3) members of the Board shall be elected at each biennial election, according to the method provided by statute. The Board shall be the legislative department of the Village government, and shall perform such duties and have such powers as may be delegated by statute to it."

Here are the meeting minutes as provided by the Village of Coal Valley board of trustees:

VILLAGE OF COAL VALLEY MINUTES OF THE REGULAR VILLAGE BOARD MEETING WEDNESDAY July 6, 2016

Held July 6, 2016 at 6:00 pm, in the Board Chambers in Village Hall, Coal Valley, Illinois

1. Call to Order

The regular meeting of the Village Board was called to order at 6:00 pm Mayor Emil Maslanka.

2. Roll Call

Present: Dick Stone, Dale Keppy, Mike Bartels, Dave Timmons, Bruce Crowe,

Kathy Cornish Absent:

Establishment of a quorum.

3. Pledge of Allegiance

Staff present at the meeting were: Annette Ernst – Village Administrator, Stephen Mullen – Water & Sewer Superintendent, Ryan Hamerlinck – Public Works Director, Penny Woods – Assistant Village Administrator, Amber Dennis – Village Clerk, Jack Chick – Chief of Police.

4. Reading and Approval of Minutes

A Motion was made by Mike Bartels to approve the minutes of the regular board meeting, and the Public Hearing held June 15, 2016. Bruce Crowe seconded, all ayes motion was carried.

5. Public Presentation/ Recognition and/or Public Comments

• Stan’s Ice Cream – No representative attended the meeting.

• Beautiful Yard Contest Presentation – Mayor Maslanka presented the winners of the beautiful yard contest, Mr. and Mrs. Demarlie, with a prize of gift certificates from the sponsors of the event. The sponsors were Village of Coal Valley, Mulligans, Links and Drinks, Black Hawk State Bank, Corn Crib, Happy Joes & Valley Falls. Mayor Maslanka also stated that the honorable mention is Mr. and Mrs. Walters, who were not present. Mayor Maslanka thanked all involved.

6. Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)

A. President – Mayor Maslanka gave an update on the water project and stated that an email was received from the state office. The email stated that an amendment has been forwarded to the field office in Rockford, IL for approval, and is forwarded to the permit sector, and then the program manager will look it over.

Mayor Maslanka stated that he had a meeting with the water board and residents from the Buysse addition. Mayor Maslanka stated that the residents stated their concerns and was overall very informative.

Mayor Maslanka said that he would be at another water project meeting at the Forrest View/Crest View area on Saturday at 10:00am.

The Valley Days parade will be held at 11:00am on Saturday.

B. Trustees – Dale Keppy stated that he will be constructing a float on a trailer for the parade and asked all Trustees to join. Kathy Cornish asked the board to close her street off for her neighborhood party on October 8, 2016.

7. Staff – Annette Ernst stated that she attended the Illinois City Managers meeting and brought back some information. Ms. Ernst and Penny Woods met with representatives from the IPBC, which is an intergovernmental insurance health benefits program. Ms. Ernst stated that she made a spreadsheet for the residents in the Buysse addition that explains the costs associated with annexing. Ms. Ernst stated that Crow Creek Bridge passed inspection and will be due again in 2018.

Ryan Hamerlinck stated that he would like to order the pipe for the last phase of the East 5th and 6th

Street. The pipe will cost approximately $3,500, and is included in the budget.

Stephen Mullen stated that the sewer relining project is coming up and will need to reline 1977 feet of pipe to in the amount of $49,500. Mr. Mullen identified all locations on the map where the pipe will be placed. Mr. Mullen stated that he has $100,000 in the 20 month budget, and plans to do half of the project this year and the rest the next year.

Chief Chick stated that the audio visual equipment was installed and working. Chief Chick also stated that Valley Days will be starting on Thursday June 7 – 9th.

8. Unfinished Business

A. Old Maintenance Garage Bids –

Annette Ernst stated that the Village had one bid from Supreme Services for $51,000 and is asking for a concession of $3,500 to complete immediate repairs. The total offer including concession is in the amount of $47,500, and the appraised value is $55,000. Dale Keppy stated that he would like to know what repairs are presented to be done. Annette Ernst stated that there are no design standards along that corridor. Mr. Hamerlinck stated that the Village would have to spend $3,500 to bring the building up to code, and Mr. Gnatovich is fully aware of the required repairs. Discussion held. Mike Bartels made a motion to approve the sale of the maintenance garage to Supreme Services for $51,000 contingent upon city attorney reviewing the contract, with the clause of bringing the building up to code. Bruce Crowe Seconded, roll call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye, Mayor Maslanka; aye. Motion Carried.

9. New Business

A. Park Fence Bids-

Ryan Hamerlinck stated that the fence at the ball diamond is in bad shape and a child was injured in the past from the fencing at the backstop. Mr. Hamerlinck brought three bids forward from S&V Fencing, Lovewell Fencing and Interstate Fence & Construction Company. Mr. Hamerlinck suggested using Interstate Fence & Construction Company for $6,280.00 starting in the fall. Mr. Hamerlinck stated that Dad’s Club teams would be welcome to use the fields at no charge. Mike Bartels made a motion to accept the bid from Interstate Fence & Construction Company for $6,280.00. Kathy Cornish seconded, roll call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye,

B. Server Bids–

Sandy Standefer stated that she went out to four companies to get bids for a new server. Mrs. Standefer said that three companies turned in bids. Dick Stone stated that RK Dixon quoted a different processor than ABS did. Mrs. Standefer would like to go with ABS as they warranty all of the desk tops in the office. Mrs. Standefer said that the current server is shutting down twice a week. Dick Stone asked Mrs. Standefer to get in touch with ABS and quote the newer processor. Mr. Stone said that the newer processor is less expensive according to the Intel spec sheet. Bruce Crowe made a motion to purchase a battery back-up not to exceed $800.00. Mike Bartels seconded, roll call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye, Motion carried.

C. Village Hall Parking Lot Stripping Bids

Ryan Hamerlinck stated that the Village Hall’s parking lot was requested to be stripped along with the Library parking area. Mr. Hamerlinck acquired a bid from American Parking Lot Service for $222.00. Mike Bartels made a motion to approve American Parking Lot’s bid subject to prevailing wage. Bruce Crowe seconded, roll call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye. Motion Carried.

D. Gutters for Salt Bin Bids

Ryan Hamerlinck stated that gutters are the last piece to finish the salt bin. Mr. Hamerlinck stated that he received three bids for gutters and he would like to use Dan Hanell Construction for $700.00. Kathy Cornish made a motion to approve the gutter bid from Dan Hanell Construction for $700.00. Mike Bartels seconded, roll call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye, Motion carried.

E. Public Works Facility Proclamation

Kathy Cornish recommended approval of the proclamation to honor Ross Hall. Mike Bartels seconded. All ayes, motion carried.

F. Police Report

Chief Chick reported that the officers have been busy with controlling traffic, and have issued two DUI’s this month. Chief Chick stated that he is getting ready for the yard sales that will be from Thursday thru Saturday.

G. Public Works Report

Ryan Hamerlinck stated that the parks will need one more load of mulch. Mr. Hamerlinck reported that the 1445 mower needed repairs that costs $710.40. Mr. Hamerlinck stated that next month he will start tarring streets.

H. Payment of the Bills

Dale Keppy asked about the IEPA storm water permit. Mr. Hamerlinck was informed that if storm water was discharged into the sewer system, then there is a fee established for that. Mike Bartels made a motion to approve payment of the bills. Dale Keppy seconded, roll call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye. Motion carried.

I. Executive Session –

Kathy Cornish made a motion to enter into executive session. Mike Bartels seconded, roll call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye Crowe; aye, Cornish; aye. Motion Carried.

Dale Keppy made a motion to exit executive session. Bruce Crowe seconded, roll call: Stone; aye, Keppy; aye, Bartels; aye, Timmons; aye, Crowe; aye, Cornish; aye. Motion Carried.

9. Adjournment.

Dale Keppy made a motion to adjourn the meeting. Mike Bartels seconded, all ayes, motion was carried. Meeting adjourned at 8:20pm.

Respectfully submitted,

Amber Dennis Village Clerk