River Valley District Library Board of Trustees met Friday, Oct. 7.
The River Valley District Library Board of Trustees regularly meets on the third Monday of the month at 5:30pm at 214 S. Main St., Port Byron, Illinois.
Here are the minutes as provided by River Valley District Library:
River Valley District Library
Board of Trustees
Meeting Minutes October 17, 2016
5:30pm
I. Call to Order by President Bob Simmons at 5:32pm. Those in attendance were Director Kim Riley, Trustees Dave Brooks, Linda Warren, Barb Brandt (left at 6:40pm), Becki Wells, Butch Hugart (arrived at 6:20pm), staff members Teri Blake and Cathy Burt. Absent was Trustee Amy Creen. Jim Taylor, from Carpentier, Mitchell, Goddard & Co., LLC was also present.
II. September 2016 Minutes—were reviewed. First motion to approve was made by Barb. Motion adopted.
III. Financial Reports —were reviewed and filed for audit.
IV. Public Comments N/A
ed
V. 2015/2016 Audit – Jim Taylor, Carpentier, Mitchell, Goddard & Co., LLC ---reviewed results of the past year’s audit and shared the annual financial report. Revenues exceeded expenses for FY 2016. No deficiencies were identified in the internal content that were considered to be material weaknesses. First motion to accept the audit as presented was made by Becky. Roll Call vote: Dave Aye, Linda Aye, Barb Aye, Bob Aye, Becki Aye. Motion adopted.
VI. Director’s Report—Programs included the Fall Festival, a Bread Making Class, Zombie Make-up and Birds of Prey. All were well attended. Sewing classes will be offered for 3rd and 6th graders in October. The annual ILLINET survey for the State of Illinois was completed. Two new databases were purchased including Gale Courses and Miss Humblebees Academy and will be available on the new website which is two-thirds complete. The new site is scheduled to be up and running in November. Bids are being sought for snow removal for the library. Two part-time pages were hired to work 2 to 3 days per week. Six people have picked up Board packets for the open positions in the next election.
VII. Committee Reports
Community Meetings Liaisons—reports were shared from Zuma, Port Byron, Cordova, and Riverdale Schools.
Old Business
VIII. New Website –A demo of the new website was shared. Progress is being made and everyone agreed that it will be a great improvement.
IX. Volunteer/Program Survey—A final survey was reviewed. Barb made the first motion to approve. Motion adopted.
New Business
X. Ordinance 2016/17-05 Levy—First motions to approve as presented was made by Barb. Roll Call vote: Dave Aye, Linda Aye, Barb Aye, Bob Aye, Becki Aye. Motion adopted.
XI. Government Travel Expense Control Act Resolution –was discussed. First motion to comply with it as presented was made by Dave. Motion adopted.
XII. Designated Charitable Fund Agreement – ILA - First motions to approve as presented was made by Barb. Roll Call vote: Dave Aye, Linda Aye, Barb Aye, Bob Aye, Becki Aye. Motion adopted.
XIII. Treasurer’s Annual Audit Committee—appointment of Butch and Barb was made and accepted.
XIV. Closed Session – Personnel and Legal, Trustee Appointment – First motion to move to Closed Session was made by Barb at 6:23pm. Moved to Closed Session at 6:23pm. Returned to Open Session at 6:40pm.
First motion to approve Comp Time Policy effective December 1, 2016 was made by Becki. Motion adopted.
Letter of Resignation from Amy Creen due to her move out of the library district was accepted. First motion to appoint Becki as Treasurer to complete the term was made by Linda. Motion adopted.
Other- Kim will pursue bids to reseal and restripe the parking lot.
Kim will obtain Certificates of Insurance from all vendors.
Kim will research and develop a Progressive Discipline Policy to be implemented.
Adjournment First motion to adjourn was made by Linda. Motion adopted. Meeting adjourned at 6:57pm.
Linda Warren Approved_____X__
Secretary Corrected_______
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