The Cordova Village Board met Oct. 20 to extend contracts.
Here are the meeting's minutes, as provided by the board:
Village of Cordova
Board Meeting
Thursday October 20, 2016
The Board Meeting was called to order by the Village President Dean Moyer at 6:30 P.M. October 20, 2016, in the Village Hall Conference Room.
Roll Call: Pat Fidlar, John Haan, Bill Somers, Jim Hines; Absent: Shannon Craigmiles and Alvin Barber; Attorney: Clayton Lee. Also in attendance: George Kerr, Arlan McCool, Tom Ray, Shelley Strombach, Chris Cooper, Stacie Fidlar, Candy Moyer, Annette Hutchcraft, Perry Barber, William Holt, Jim Sample, and Michael Sample. One other person signed the Attendance Sheet but the name was not readable. Annette Hutchcraft appointed to take minutes for meeting.
Journal of Proceedings: Jim Hines noted corrections to September 15, 2016, Board meeting minutes: Under Village Hall Sign- “ghost scream” should be “ghost screen.” Jim Hines noted corrections to October 13, 2016, Committee meeting minutes: Under Changing Meters-Tom Ray discussing meters at the Shell Gas Station complex on Highway 84; under Alley-the alley being discussed is located between 10th and 12th Avenue.
Jim Hines made a motion to approve minutes, as amended, from Board Meeting on September 15, 2016, and Committee Meeting on October 13, 2016, 2nd by John Haan, 4 ayes roll call vote for Committee Meeting; 3 ayes roll call vote for Board Meeting, abstained-Jim Hines.
Bill Approval: John Haan made a motion to approve to pay the bills for October 2016, Jim Hines 2nd, 4 ayes roll call vote.
Treasurers Report: Total Funds-$849,240.28; Cash Available-$437,684.36. Jim Hines made a motion to approve the September 2016 Treasurers Report; John Haan 2nd; 4 aye roll call vote.
Public Comments: Chris Cooper, MSA, addressed the Board regarding the MFT road work that has been completed; the NANO system prices to complete piping-$41,237, and docks-$15,800; and amending/extending MSA/Cordova contract for NANO Sytem; and status of amendment to permit.
John Haan made motion to extend contract to December 31, 2016; 2nd-Jim Hines, 4 ayes roll call vote;
John Haan made motion to pay for MFT street project, 2nd-Jim Hines, 4 ayes roll call vote.
Attorney: Regarding survey/letters for homeowners abutting alley between 7th and 8th Avenues. Needs copy of survey and list of homeowners and addresses. Will send letters giving 30 days to comply with removal of property from alley.
Bi-State: Motion by John Haan to adopt Rock Island County Hazard Mitigation Plan and sign Resolution, 2nd-Jim Hines, 4 ayes roll call vote.
First Baptist Church Donations: Motion by John Haan to donate $1000 to First Baptist Church for Christmas Baskets, 2nd-Bill Somers, 4 ayes roll call vote.
Norwest Surveying: William Holt presented Sample’s Gray House Subdivision plat and proposal to Board. Motion made by Jim Hines to accept Gray House Subdivision plat s presented with no reservation; 2nd-John Haan, 4 ayes roll call vote.
McClure Contract Agreement: Motion made by Bill Somers to pay up to $1400 to McClure Engineering for survey of Fire Department property to determine east-west boundary between Fire Department and Village Property, 2nd-John Haan, 4 ayes roll call vote. Decided not to have survey done for Village Hall property only.
Riverdale School Donations: Motion made by Jim Hines to donate $100 to the Riverdale Family Reading Night program, 2nd-Bill Somers, 4 ayes roll call vote. Decided not to donate to Riverdale Jr. Rams Basketball.
Commercial/Business Water/Sewer Rates: Dean Moyer presented spreadsheet of costs. Proposal is for $6.07/100 gallons of water for all commercial properties. Dean Moyer will contact all businesses to discuss and get back to Board next month.
Village Hall Basement Stairway: John Haan will contact CSI to get a copy of the original drawing showing basement stairway covered-possibly put out for bid. John Haan and Bill Somers will discuss alternative methods of covering stairs and present to Board.
Garbage: Board received FOIA request and request for External Investigation into letting of garbage contract. Decided to form ad hoc committee of Jim Hines, Shannon Craigmiles, and Patsy Fidlar to review village documentation in order to respond to FOIA request. Determination on external investigation tabled until committee has completed investigation. Investigation to be completed within 60 days.
Tractor Bids: Received two bids for tractor - $700 and $500. Bids rejected. Will keep and try to sell later.
Tires and Blade Edge for Truck: Motion made by John Han to purchase 2 front tires for white one ton truck at up to $375 at Harry’s, 2nd-Bill Somers; 4 ayes roll call vote. Tabled replacing blade edge until next month.
Waive Fees for Brush Collection: Motion made by Jim Hines to waive brush collection fee charged by Village for collection of brush due to tornado, 2nd-John Haan, 4 ayes roll call vote.
Deniese Womack’s Resignation: Resignation read aloud. Motion made by John Haan to accept resignation. 3 ayes roll call vote, 1 no-Patsy Fidlar.
Resolution of Censure: Explanation of Censure and Resolution of Censure read by Jim Hines. Motion made by Jim Hines that Resolution of Censure of Trustee Patsy Fidlar be entered into the record, 2nd-Bill Somers. Public comments from Stacie Fidlar, Tom Ray, and from Attorney Lee re appropriate issues for Closed Sessions. 3 ayes roll call vote, 1 no-Patsy Fidlar.
Clerk Appointment: Dean Moyer working on.
Old Business: None
New Business: Motion made by Jim Hines to accept Dean Moyer’s appointment of Annette Hutchcraft as Temporary Clerk to take minutes at this Board meeting, 2nd-Bill Somers, 4 ayes roll call vote.
Motion to adjourn made by Bill Somers, 2nd-Jim Hines, 4 ayes roll call vote.
Meeting adjourned at 18:50:39.
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