The city of Moline Committee of the Whole met Dec. 13 to approve a change order for the residential reconstruction program.
Here are the meeting's minutes, as provided by the committee:
City of Moline
619 16th Street
Moline, Illinois 61265
Committee-of-the-Whole Minutes
Tuesday, December 13, 2016
PRESENT: Mayor Scott Raes (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman John Zelnio (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Sean Liddell (Ward 7)
Alderman Stephanie Acri (Alderman At-Large)
ABSENT: Alderman Mike Wendt (Ward 3)
STAFF: Maureen Riggs, City Attorney
Tracy Koranda, City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Nate Scott, Information Technology Manager
Bryon Lear, Library Director
Kim Hankins, Public Safety Director
Kevin Irby, Battalion Chief
Jeff Snyder, Battalion Chief
Scott Hinton, City Engineer
Kathy Carr, Finance Director
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Chris Mathias, Property Management Coordinator
Tony Loete, Utilities General Manager
Rodd Schick, Municipal Services General Manager
OTHERS: Ron Miller, Resident
Ed Johnson, Resident
John Knaack, Park & Recreation Board
Anthony Watt, The Dispatch
Mayor Raes called the meeting to order at 6:30 p.m. in Council Chambers.
Agenda Items
1. A Resolution authorizing the Mayor and City Clerk to execute Licensing Agreements for 2017 permit
approved applications for use of public right-of-way or City-owned property. Chris Mathias, Property
Management Coordinator, stated that for the last three years, the City Council has passed a resolution to
allow for staff to administer and approve all licensing agreements and for the Mayor and City Clerk to
execute approved licensing agreements without each agreement being presented to the City Council. Staff
feels that the process change has worked well. Customers do not have to wait three weeks for Council
approval. Staff is recommending approval of a resolution for 2017 similar to what was passed in previous
Committee-of-the-Whole Minutes December 13, 2016
Page 2
years. Additional documentation attached. A motion was made by Alderman Parker to approve. Seconded
by Alderman Turner. Motion passed unanimously.
2. A Resolution authorizing the Mayor and City Clerk to execute an Intergovernmental Agreement
between the City of Moline, Illinois and the Illinois Department of Transportation for the purpose of
collaborating on the development of the Avenue of the Cities Corridor Plan. Jeff Anderson, City
Planner, explained that the Avenue of the Cities Corridor Plan would emphasize multimodal functionality,
economic viability, ADA accessibility, urban design, and integration with the community’s existing
transportation system and neighborhood framework throughout the Avenue of the Cities/23rd Avenue
corridor running from Moline’s border with Rock Island to Moline’s border with East Moline. The cost is
estimated to be $100,000. The City of Moline will be responsible for $20,000 of that cost, which has been
included in the 2017 budget. Additional documentation attached. A motion was made by Alderman Parker
to approve. Seconded by Alderman Turner. Motion passed unanimously.
3. A Resolution authorizing approval of a Reconciliation Change Order with Walter D. Laud Inc. for
Project #1247, 2016 Residential Reconstruction Program, in the amount of $226,188.61. Scott Hinton,
City Engineer, indicated that Project #1247 includes the reconstruction of 14th Street from 18th to 19th
Avenues and 24th Avenue from 6
th to 7
th Streets with a new water main, sanitary sewer, and storm sewer. In
order to make final payment to the contractor and close out the contract, a change order is needed in the
amount of $226,188.61. The change order reflects an increase of $8,839.01 between the estimated bid
quantities and final quantities actually constructed and includes $217,349.60 worth of additional pavement
patching requested by Council with funds originally allocated to the 40th Street project. Additional
documentation attached. A motion was made by Alderman Parker to approve. Seconded by Alderman
Zelnio. Motion passed unanimously.
4. A Resolution authorizing approval of a Reconciliation Change Order with Langman Construction,
Inc. for Project #1246, Alley Reconstruction between 4
th and 5
th Avenues and 7
th and 8
th Streets, in the
amount of $30,117.72. Scott Hinton, City Engineer, stated that in order to make final payment to the
contractor and close out the contract, a change order is needed in the amount of $30,117.72. The change
order reflects the difference between the estimated bid quantities and final quantities actually constructed.
The change order increases the original contract value of $270,366.50 by 11.1% to $300,484.22. The
majority of the additional cost is related to the existing sanitary sewer being located deeper in the ground
than City records indicated. The new sanitary sewer had to be installed deeper than planned resulting in
rock excavation and additional trench backfill. Additional documentation attached. A motion was made by
Alderman Parker to approve. Seconded by Alderman Zelnio. Motion passed with Alderman Schoonmaker
abstaining due to employment.
5. Other – Payment to Bush Construction for Multi Modal Station. Ray Forsythe, Planning and
Development Director, explained that payment needs to be made to Bush Construction for work on the
MMS on behalf of the State of Illinois. This would be reimbursed by the State once funds become
available. The State is currently 30-60 day’s behind on payments to MetroLINK and therefore MetroLINK
does not currently have the funds in place to make the payment. The project is fully funded (via the State
passing the Transportation budget for the entire year). MetroLINK is also seeking permission to use 100%
Federal Funds first and then use the State’s (20%) match at the end of the project. Staff recommends
payment because it solves this cash flow issue as well as allows the City to use the State funds to complete
the platform once the negotiations are complete between the State and IA Interstate RR. A motion was
made by Alderman Schoonmaker to approve. Seconded by Alderman Parker. Motion passed unanimously.
Public Comment
Ron Miller, 2812 32nd Avenue Drive, stated that the tragic fire in Oakland raised concerns regarding the
elimination of the Fire Marshall position in the City of Moline. Mr. Miller suggested that the new City
Administrator have that position reinstated from it’s current position of Fire Inspector.
Committee-of-the-Whole Minutes December 13, 2016
Page 3
Informational
Staff members gave an update on Council Goals
The meeting adjourned at 7:35 p.m.
Respectfully submitted,
Tracy A. Koranda
City Clerk
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