Rock Island Today

Moline City Council met April 11.

Here is the agenda provided by the Council:

Call to Order 

Pledge of Allegiance Invocation – Alderman Zelnio Roll Call

Consent Agenda All items under the consent agenda will be enacted by one motion. There will Parker Wendt Zelnio be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.

Turner Schoonmaker Waldron Acri Mayor Raes Approval of Minutes & Appointments Made Committee-of-the-Whole and Council meeting minutes of April 4, 2017.

Second Reading Ordinances 1. Council Bill/Special Ordinance 4013-2017 A Special Ordinance closing certain streets more particularly described herein to vehicular traffic and authorizing the use of public right-of-way in conjunction with the Kiwanis Bags Tournament scheduled for Saturday, April 22, 2017.

Explanation: This is an annual event and has been approved by the Special Event Committee.

Fiscal Impact: N/A Public Notice/Recording: N/A

Resolutions 2. Council Bill/Resolution 1066-2017 A Resolution authorizing the Mayor and City Clerk to execute a Professional Services Agreement with Shive-Hattery, Inc., for City Hall Improvements.

Explanation: Funds are budgeted for City Hall exterior improvements, windows and treatments. Shive- Hattery, Inc. has worked with staff on various building improvements projects in the past. They worked with the Municipal Services General Manager in 2015 to make initial assessments of the necessary improvements at City Hall and provided budget estimates for the needs identified. As the City has now adopted the Facilities Management Plan and budgeted to fund the improvements in 2017, staff is recommending plans and specifications be developed and bids solicited. Shive-Hattery, Inc. proposes to provide the scope of services at a fixed fee in the amount of $28,600. Additional documentation is attached.

Fiscal Impact: $545,225 is budgeted in Account #447-0851-439.08-05, Building Improvements Public Notice/Recording: N/A

3. Council Bill/Resolution 1067-2017 A Resolution authorizing the Mayor and City Clerk to execute a Contract with Valley Construction Company for Project #1262, I-74 Utility Conflict Resolution, in the amount of $2,810,768.00.

Explanation: Bids were opened and publicly read on March 28, 2017, for Project #1262 with the following results:

$2,810,768.00 Valley Construction 

$2,978,666.80 Langman Construction 

$3,177,228.00 Miller Trucking and Excavating 

$3,411,981.60 McCarthy Improvement 

$3,430,302.60 Needham Excavating 

Valley Construction Company submitted the lowest responsible and responsive bid. Additional documentation attached.

Fiscal Impact: Funds are budgeted and available as follows:

ACCOUNT BUDGETED AS-BID

Utility Tax 840,000.00 1,017,130.00 510-9965-438.08-10 

Water 1,105,000.00 977,315.00 310-1716-434.08-45 

WPC 975,000.00 816,323.00 320-1840-433.08-30 

Storm 330-1971-433.08-35 

$2,920,000.00 $2,810,768.00 

Public Notice/Recording: N/A

4. Council Bill/Resolution 1068-2017 A Resolution authorizing the Mayor and City Clerk to execute Agreement 2017-12-217 with the Iowa Department of Transportation related to the New I-74 Bridge Project.

Explanation: The Iowa Department of Transportation (IADOT) requires the City of Moline to execute a Preconstruction Agreement for Primary Road Project #2017-12-217 to allow contracting for the I-74 bridge to proceed. This Agreement memorializes previous Memoranda of Understanding (MOUs) entered into between the City of Moline and the IADOT in 2007 and 2011. The MOUs acknowledge that the City of Moline requested the I-74 Bridge project include a multi-use trail, aesthetic and identity elements, signage, and decorative lights that are not necessary for the I-74 Bridge project. As such, the MOUs also acknowledge that the City is responsible for a share of the construction cost of these items and would assume ownership and all associated future maintenance responsibilities after construction is complete. The City’s estimated share of the I-74 Bridge project due to the IADOT is $2,100,000 and will be due to the IADOT in annual installments over four years at the following amounts: 2018 $500,000; 2019 $500,000; 2020 $500,000 2021 

Final amount due based on actual project costs, currently estimated at $600,000. Additional documentation attached.

Fiscal Impact: Funds will be budgeted in future years for these expenditures. Public Notice/Recording: N/A

Omnibus Vote

Council Member Aye Nay Miscellaneous Business (if necessary)

Zelnio Turner Schoonmaker Public Comment

Waldron Acri Members of the Public are permitted to speak after coming to the podium and stating their name.

Rodriguez Parker Wendt 

Executive Session (if necessary)