Village of Port Byron Board of Trustees met March 6.
Here is the minutes as provided by the Board:
CALL TO ORDER BY MAYOR KLUTE
ROLL CALL / ESTABLISHMENT OF QUORUM / PLEDGE OF ALLEGIANCE
Roll Call #1: Present: Trustees Brian Bitler, Gerry Meade, Scott Sidor
Patrick Strobel, Wesley Wells
Absent: Bruce Peterson
Mayor Klute declared a quorum present
Also Present: Manny Rivera, RI CO Sheriff Deputy; Carol Henry, Treasurer;
Eric Sikkema, Public Works
OFFICIAL BUSINESS
Mayor Klute pointed out the FY18 Board Meeting schedule in the Trustees’ information
COMMENTS FROM THE MAYOR
1. Request for donation from URICRA -
a. Dorrance Park is facing a huge cost in replacing lighting around ballfields
b. Village is very motivated to support Dorrance, as it is a substantial recreational
opportunity within the Village
Trustee Sidor made a motion to donate $350 to be applied toward the Dorrance Park lighting
fund, seconded by Trustee Wells
Roll Call #2: Ayes: Trustees Sidor, Wells, Bitler, Meade, Strobel
Nays: None
Absent: Trustee Peterson
Mayor Klute declared motion approved
GALLERY (Comments must be limited to 5 minutes per person, 30 minutes per subject.)
Scott Angelici, Coe-Lamb Legion Post, told about the upcoming Trivia Night on Saturday, March
11th
– it is a fundraiser to benefit the Honor Flight
COMMITTEE REPORTS
A. PUBLIC INFORMATION/FINANCE COMMITTEES
1. TUG FEST COMMITTEE LIAISON WES WELLS
No updates
2. TIF TODD WIEBENGA
No updates
3. GREEN COMMITTEE SARAH FORD
a. Freenote Harmony Park - update
1. Sarah said the proposed site of the park is within 50 feet of the railroad
tracks, so will not be allowed
2. They are pursuing other site options
4. IRDC COMMITTEE TRUSTEE PATRICK STROBEL
a. Minutes from February 17, 2017 IRDC meeting (C/A Item E)
b. Offered an update of “Fiber My City” vote, to extend fiber-optic cabling to Port Byron 1) Port Byron is in top 3 vote getters at moment 2) Voting ends 3/15/17
5. MSA
a. MFT Resolution for 2012
Trustee Sidor made a motion to approve the MFT Resolution for 2012, seconded by
Trustee Bitler
Roll Call #3: Ayes: Trustees Sidor, Bitler, Meade, Strobel, Wells
Nays: None
Absent: Trustee Peterson
Mayor Klute declared motion approved
6. VILLAGE FINANCE COMMITTEE TRUSTEE SCOTT SIDOR
a. Draft budget for FY18 distributed to Trustees for review
1. There will be a Public Hearing on Monday March 20th prior to Board
meeting for explaining and reviewing proposed Budget, at 5:30PM
b. 02/17 Treasurer’s reports, including P&L and check registers (C/A Item D)
7. ECONOMIC DEVELOPMENT TRUSTEE WES WELLS
No updates
8. PLANNING/ZONING COMMITTEE TRUSTEE GERRY MEADE
No updates
9. ORDINANCE, GRANTS & AUDITS TRUSTEE WES WELLS
No updates
10. PERSONNEL TRUSTEE BRIAN BITLER
No updates
11. PUBLIC HEALTH TRUSTEE BRUCE PETERSON
No updates
B. PUBLIC WORKS DON LOY/ERIC SIKKEMA
a. Removal of tree(s) on Polk St
1. Received bids to remove 3 trees
2. Lowest bid from Nelson Tree Service
Trustee Meade made a motion to accept bid from Nelson’s Tree Service NTE $1800,
seconded by Trustee Sidor
Roll Call #4: Ayes: Trustees Meade, Sidor, Bitler, Strobel, Wells
Nays: None
Absent: Trustee Peterson
Mayor Klute declared motion approved
1. RECYCLING AND REFUSE TRUSTEE BRUCE PETERSON
No updates
2. WATER/SEWER TRUSTEE PATRICK STROBEL
No updates
3. BLDG. & GROUNDS/STREETS & STREET LIGHTS TRUSTEE BITLER
a. Purchase of generator for Village Hall
1. Public Works has received 4 bids on emergency generator for Village Hall
2. Wide variance in price
3. Bitler has volunteered to donate the necessary gas piping
4. Village Hall is a designated Emergency Response Center, so generator is
large enough to support FEMA trailers, Fire Department, Village Hall
5. Much discussion ensued about costs and logistics of generator install
Trustee Sidor made a motion to accept bid from Tri-City Electric for purchase of a
generator, NTE $27,981 from TIF funds in FY17, seconded by Trustee Wells
Roll Call #5: Ayes: Trustees Sidor, Wells, Bitler, Meade, Strobel
Nays: None
Absent: Trustee Peterson
Mayor Klute declared motion approved
Trustee Sidor made a motion to purchase/install a concrete pad for the generator, at a cost
NTE $1000 from TIF funds, seconded by Trustee Bitler
Roll Call #6: Ayes: Trustees Sidor, Bitler, Meade, Strobel, Wells
Nays: None
Absent: Trustee Peterson
Mayor Klute declared motion approved
4. CEMETERY TRUSTEE GERRY MEADE
No updates
5. ADMINISTRATIVE MAYOR KLUTE
a. Minutes from the February 21, 2017 Board Meetings (C/A Item A)
b. RI County Sheriff’s reports for February 2017 (C/A Item B)
c. RCPBFPD Report for February 2017 (C/A Item C)
d. Annual Notice of General Committee Meetings for FY18 (C/A Item F)
e. Annual Notice of Village Board Meetings for FY18 (C/A Item G)
REVIEW ITEMS ON CONSENT AGENDA
ITEM Action Description
A Approve Minutes from the February 21, 2017 Board Meeting
B Receive RI County Sheriff’s reports for February 2017
C Receive RCPBFPD Report for February 2017
D Receive 02/17 Treasurer’s reports, including P&L, Visa statements and check registers
E Receive Minutes from February 17, 2017 IRDC meeting
F Approve Annual Notice of General Committee Meetings for FY18
G Approve Annual Notice of Village Board Meetings for FY18
MOTION TO APPROVE CONSENT AGENDA
Trustee Sidor made a motion to approve the consent agenda, as amended, seconded by
Trustee Meade
RC #7: Ayes: Trustees Sidor, Meade, Bitler, Strobel, Wells
Nays: None
Absent: Trustee Peterson
Mayor Klute declared motion approved
CORRESPONDENCE
None
OLD BUSINESS
None
NEW BUSINESS
None
GALLERY – QUESTIONS, COMMENTS
Braden Vaughn introduced himself, is a Boy Scout, needed to attend a Board meeting for credit
towards earning a merit badge in Citizenship
EXECUTIVE SESSION - closed session to discuss salary schedules for one or more classes of municipal
employee (5 ILCS 120/2(c) (2)
Trustee Sidor made motion at 6:50 PM to recess into closed session for personnel
discussion, seconded by Trustee Meade
All Ayes
Mayor Klute declared motion approved and Board recessed into closed session
RETURN TO OPEN SESSION
Trustee Bitler made motion to return to return to open session, seconded by Trustee Wells
Roll Call #8: Present: Trustees Brian Bitler, Gerry Meade, Scott Sidor
Patrick Strobel, Wesley Wells
Absent: Bruce Peterson
Mayor Klute declared a quorum present and Board resumed open session
At 7:58 PM the board reconvened in open session.
Mayor Klute stated that the subject of the closed session was personnel discussions for Village employees
ADJOURN
Trustee Bitler made a motion to adjourn, seconded by Trustee Strobel
All Ayes
Mayor Klute declared the meeting adjourned at 7:58 PM
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