Village of Port Byron Board of Trustees met March 20.
Here is the minutes as provided by the Board:
CALL TO ORDER BY MAYOR KEVIN KLUTE
ROLL CALL / ESTABLISHMENT OF QUORUM / PLEDGE OF ALLEGIANCE
Roll Call #1: Present: Trustees Gerry Meade, Scott Sidor, Patrick Strobel,
Wesley Wells
Absent: Brian Bitler, Bruce Peterson
Mayor Kevin Klute declared a quorum to be present
Also Present: Eric Sikkema, Public Works; Manny Rivera, RICO Sheriff’s Dept;
Graham Lee, Village Attorney
OFFICIAL BUSINESS
1. New/renewal contract with Rock Island Sheriff’s Dept
a. Contract runs for 3 years, from 4/1/17 until 3/31/20, with increases of 3% first year
and 2% next two years
Trustee Meade made motion to approve the contract with the Rock Island County Sheriff’s
Department, effective 4/1/17, seconded by Trustee Wells
RC #2: Ayes: Trustees Meade, Wells, Meade, Sidor, Strobel
Nays: None
Absent: Bitler, Peterson
Mayor Klute declared motion approved
2. Bill from Lee & Lee for Lewis lawsuit
a. Original attorney costs were $3500
b. Attorney Lee offered a discount of $1500, for total billable amount of $2000
Trustee Sidor made motion to approve the payment of attorney fees of $2000 to Lee & Lee,
seconded by Trustee Meade
RC #3: Ayes: Trustees Sidor, Meade, Strobel, Wells
Nays: None
Absent: Bitler, Peterson
Mayor Klute declared motion approved
COMMENTS FROM THE MAYOR
None
GALLERY (Comments must be limited to 5 minutes per person, 30 minutes per subject.)
Troy, owner, Harrington’s Pub, raised question as to legality of bistro tables on sidewalk outside of
establishment, insofar as alcohol would be served there
Deputy Rivera had discussed with State’s Attorney, who opined that it was not illegal per state law,
but there would need to be a variance on use of public property
There would have to be a way to prevent public access
Mayor Klute asked for something in writing from the State’s Attorney office, per the discussion with
Deputy Rivera
Mayor Klute will have the issue on the next Board agenda on 4/3/17
COMMITTEE REPORTS
A. PUBLIC INFORMATION/FINANCE COMMITTEES
1. TUG FEST COMMITTEE LIAISON WES WELLS
a. Work is ongoing on several aspects, such as entertainment, food, vendors and
sponsors
b. Three will be a Rat Rod show this year at north end of barricaded area
2. TIF TODD WIEBENGA
a. Todd spoke about the TIF application from Platinum Properties that he distributed
to the Trustees previously
b. John Farrell, the owner, was in attendance to answer any questions and explain
his plan(s) and expectations for the new restaurant, officially opening in
early April under name of “Tuggers”
c. Todd explained the projected value of increase in taxes as well as increase in sales
tax revenue
Trustee Wells made motion to approve payment of a TIF grant of $65,062 to Platinum
Properties LLC, upon submission of receipts, seconded by Trustee Sidor
RC #4: Ayes: Trustees Wells, Sidor, Meade, Strobel
Nays: None
Absent: Bitler, Peterson
Mayor Klute declared motion approved
3. VILLAGE FINANCE COMMITTEE TRUSTEE SCOTT SIDOR
a. FY18 Municipal Budget Ordinance (C/A Item B)
1) Previously held public meeting and distributed copies
b. Move financing for generator and pad from TIF to General
Trustee Sidor made motion to make the payment for the generator ($27981) and the concrete
pad ($1000), previously approved from TIF funding, instead from General Funds in this
budget year (FY17), seconded by Trustee Wells
RC #5: Ayes: Trustees Sidor, Wells, Meade, Strobel
Nays: None
Absent: Bitler, Peterson
Mayor Klute declared motion approved
4. ECONOMIC DEVELOPMENT TRUSTEE WES WELLS
a. Minutes from 2/13/17 meeting (C/A Item C)
b. Holiday lighting
1) Several options were examined, both purchase outright by Village or hiring
an outside company to install and store the décor, either under a lease
agreement or a purchase agreement
Trustee Meade made motion to purchase the lighting decorations package from Creative
Displays, at a cost NTE $3000, seconded by Trustee Wells
RC #6: Ayes: Trustees Meade, Wells, Sidor, Strobel
Nays: None
Absent: Bitler, Peterson
Mayor Klute declared motion approved
5. PERSONNEL TRUSTEE BRIAN BITLER
No updates
6. PLANNING/ZONING COMMITTEE TRUSTEE GERRY MEADE
a. Minutes from 2/8/17 P&Z meeting (C/A Item D) b. Update Comprehensive Plan – plan was last updated in 2014
1) Much is going on in Port Byron, but still probably too soon for update
2) P & Z are continuing discussion
c. Subdivision Ordinance
1) Met with MSA at regional headquarters to discuss
2) Feels it should be a shared project with Economic Development Committee
3) Mayor feels Bi=State may be of assistance
7. GREEN COMMITTEE SARAH FORD
No updates
8. IRDC COMMITTEE TRUSTEE PATRICK STROBEL
a. Minutes from 02/17/17 meeting (C/A Item F)
9. MSA
No updates
10. PUBLIC HEALTH TRUSTEE BRUCE PETERSON
No updates
11. ORDINANCE, GRANTS & AUDITS TRUSTEE WES WELLS
No updates
B. PUBLIC WORKS DON LOY/ERIC SIKKEMA
a. Twelve-foot street barricades purchase from EMEDCO
b. Can be broken down into 3 pieces, must now be plastic
c. Would come out of Budget line 53-538
Trustee Meade made motion to approve the purchase of ten 12-foot barricades for $1650
from Emedco, seconded by Trustee Wells
RC #7: Ayes: Trustees Meade, Wells, Sidor, Strobel
Nays: None
Absent: Bitler, Peterson
Mayor Klute declared motion approved
1. RECYCLING AND REFUSE TRUSTEE BRUCE PETERSON
a. Mayor reminded all of bulk waste pickup on May 6
2. WATER/SEWER TRUSTEE PATRICK STROBEL
a. Recent EPA inspection – inspector was very pleased with WWTP
3. BLDG. & GROUNDS/STREETS & STREET LIGHTS TRUSTEE BITLER
a. Purchase of locking storage cabinet for Village Hall
Trustee Wells made motion to approve the purchase of a heavy-duty locking storage cabinet
from Office Max at a cost of $680, seconded by Trustee Sidor
RC #8: Ayes: Trustees Wells, Sidor, Strobel, Meade
Nays: None
Absent: Bitler, Peterson
Mayor Klute declared motion approved
4. CEMETERY TRUSTEE GERRY MEADE
a. Monthly meetings resume next week on Monday, 3/27/17 at 2:00pm
1. ADMINISTRATIVE MAYOR KLUTE
a. Minutes from the March 6, 2017 Board Meeting (C/A Item A)
REVIEW ITEMS ON CONSENT AGENDA
ITEM Action Description
A Approve Minutes from the March 6, 2017 Board Meeting
B Approve FY18 Municipal Budget Ordinance
C Receive Minutes from 2/13/17 Economic Development meeting
D Receive Minutes from 2/8/17 P&Z meeting
E Receive Minutes from 03/03/17 02/17/17 IRDC meeting
MOTION TO APPROVE CONSENT AGENDA
Trustee Sidor made motion to approve Consent Agenda, as amended, seconded by
Trustee Meade
RC #9: Ayes: Trustees Sidor, Meade, Wells, Strobel
Nays: None
Absent: Bitler, Peterson
Mayor Klute declared motion approved
CORRESPONDENCE
None
OLD BUSINESS
None
NEW BUSINESS
None
GALLERY – QUESTIONS, COMMENTS
Several candidates for Village offices were in attendance and introduced themselves: Wayne Oney,
Dustin Sloan, Roger Oliver, and Patty Lindley
ADJOURN
Trustee Sidor made motion to adjourn, seconded by Trustee Wells
All Ayes
Mayor Klute declared meeting adjourned at 7:02 PM
Alerts Sign-up