Village of Port Byron Board of Trustees met Jan. 17.
Here is the minutes as provided by the Board:
CALL TO ORDER BY MAYOR KEVIN KLUTE
ROLL CALL / ESTABLISHMENT OF QUORUM / PLEDGE OF ALLEGIANCE
Roll Call #1: Present: Trustees Brian Bitler, Gerry Meade, Bruce Peterson, Scott Sidor
Absent: Patrick Strobel, Wesley Wells
Mayor Kevin Klute declared a quorum to be present
Also Present: Carol Henry, Treasurer; Manny Rivera, RI CO Sheriff Deputy;
Eric Sikkema, Public Works
COMMENTS FROM THE MAYOR
None
GALLERY (Comments must be limited to 5 minutes per person, 30 minutes per subject.)
None
COMMITTEE REPORTS
A. PUBLIC INFORMATION/FINANCE COMMITTEES
1. TUG FEST COMMITTEE LIAISON WES WELLS
No updates, per Tammy Knapp, Tug Chairperson
2. TIF TODD WIEBENGA
a. Distributed copy of TIF grant application request from Platinum Properties
1. Board previously passed an Inducement Resolution on 08/01/16 for
same property, in order to include purchase price in consideration
2. Company is currently remodeling former “IT’s” property into a new
restaurant
3. Total investment anticipated to be $433,650
4. Property consists of 2 actual pieces of property
5. Asking for 15% grant, which would be $65,062.50
6. Much discussion ensued as to how an increment versus a grant is
handled, and whether both could be awarded
7. TIF Committee meets tomorrow night to discuss further
b. Inducement Resolution from Pregracke/Becker for purchase and potential
development of property at 101 & 103 N Main St
Trustee Sidor made motion to approve Inducement Resolution TIFR171701, seconded
by Trustee Meade
RC #2: Ayes: Trustees Sidor, Meade, Peterson
Nays: Bitler
Absent: Strobel, Wells
Mayor Klute declared motion approved
c. Trustee Meade asked if there are time restraints after approval of Inducement
Resolutions or Redevelopment Agreements
1. No time restraints in Inducement Resolutions nor Redevelopment
Application, but there IS in the Development Agreement
2. Have discussed timeframes before – no recommendations yet
3. IRDC COMMITTEE TRUSTEE PATRICK STROBEL
a. Have been reviewing ITEP and TAP grants progress in meetings
4. MSA
a. Update sheet distributed to Trustees
1. Should be bid-letting for Project 1 of sidewalk construction @08/04/17
2. Working on timelines, contract, scope of work for Project 2
b. GIS training to be given to Village employees in February
c. Street analysis completed but being analyzed further by Public Works
5. VILLAGE FINANCE COMMITTEE TRUSTEE SCOTT SIDOR
a. 12/16 Treasurer’s reports, including P&L, Visa statements, and check
registers (C/A Item D)
b. Awaiting approval of Minutes from last meeting for submission of Minutes to
bank for documentation for LOC
6. ECONOMIC DEVELOPMENT TRUSTEE WES WELLS
a. Minutes from 12/12/16 meeting (C/A Item E)
b. Holiday lighting
1. Bids from two different companies for commercial outdoor holiday lights
were distributed to Trustees
2. Trustee Sidor has requested an estimate from a company called “All
Around Town”, who handles installation, maintenance, and storage of
holiday lighting
3. May need electrical updates on poles throughout downtown for lights
4. Will defer decision until bid comes for outside install and power-to-poles
update
7. PLANNING/ZONING COMMITTEE TRUSTEE GERRY MEADE
a. Minutes from 11/9/16 meeting (C/A Item F)
b. Had no December meeting
c. PA system for Village Hall
1. Bids being obtained for sound system installation
2. May be an ADA issue
d. Accessing Village zoning map from the web
1. Village zoning map will be on new GIS site and Village Web site
e. Update on Downtown Revitalization Plan
1. P & Z looking at possibility of project, though just last done in 2014
8. ORDINANCE, GRANTS & AUDITS TRUSTEE WES WELLS
None
9. PERSONNEL TRUSTEE BRIAN BITLER
None
10. PUBLIC HEALTH TRUSTEE BRUCE PETERSON
None
11. GREEN COMMITTEE SARAH FORD
None
B. PUBLIC WORKS DON LOY/ERIC SIKKEMA
a. Bid on briner system,
1. To be charged to Budget Line 53-586
2.. All-in-one unit that can also be used for summer watering
Trustee Bitler made motion to approve purchase of briner system for $6176.25,
seconded by Trustee Peterson
RC #3: Ayes: Trustees Bitler, Peterson, Sidor, Meade
Nays: None
Absent: Strobel, Wells
Mayor Klute declared motion approved
b. Bid on wall-mount pressure washer
1. Electric unit
2. To be charged to Budget Line 53-536
Trustee Sidor made motion to approve purchase of wall-mount electric pressure
washer for $1817 from Dultmeier, minus the tax and freight shown on the quote,
seconded by Trustee Bitler
RC #5: Ayes: Trustees Sidor, Bitler, Meade
Nays: Trustee Peterson
Absent: Strobel, Wells
Mayor Klute declared motion approved
c. Bid on guardrail
1. Just the materials to replace the guardrail on Parkway Dr entrance
2. To be charged to Budget Line 53-525
Trustee Sidor made motion to approve purchase of materials to replace guardrail at
entrance on Parkway Drive, for $850 from GSI Highway Products Inc,
seconded by Trustee Bitler
RC #6: Ayes: Trustees Sidor, Bitler, Meade, Peterson
Nays: None
Absent: Strobel, Wells
Mayor Klute declared motion approved
d. Bids on zero-turn mowers
1. Two companies contacted for bids, with and without trade-in
2. To be charged to Budget Line 53-586
Trustee Sidor made motion to approve purchase of rear-discharge zero-turn mower for
$6944.00, including trade-in, from B & B Lawn Equipment, seconded by Trustee
Peterson
RC #4: Ayes: Trustees Sidor, Peterson, Meade
Nays: Trustee Bitler
Absent: Strobel, Wells
Mayor Klute declared motion approved
e. Eric Sikkema gave update that one of Village trucks went into ditch on Monday
1. Roads were icy
2. Estimated damage $2000
3. Trustee Bitler was called and approved expenditure as an emergency
1. RECYCLING AND REFUSE TRUSTEE BRUCE PETERSON
a. eWaste disposal
1. Attended meeting with RICWMA today
2. Board expressed desire for Trustee Peterson to look into eWaste disposal
in Port Byron
b. Discussion of garbage service
1. Village office has received several calls complaining about garbage service
2. Board expressed desire for Trustee Peterson to have contact with a
representative from Republic Services to come and talk with Board
2. WATER/SEWER TRUSTEE PATRICK STROBEL
a. Agreement with MSA for “Expert Witness” availability
1. Much discussion ensued as to payment for testimony in lawsuit
Trustee Peterson made motion to table this agreement, seconded by Trustee Meade
RC #7: Ayes: Trustees Peterson, Meade, Sidor
Nays: Bitler
Absent: Strobel, Wells
Mayor Klute declared motion approved
3. BLDG. & GROUNDS/STREETS & STREET LIGHTS TRUSTEE BITLER
None
4. CEMETERY TRUSTEE GERRY MEADE
None
5. ADMINISTRATIVE MAYOR KLUTE
a. Minutes from the December 19, 2016 Board Meetings (C/A Item A)
b. RCPBFPD reports for December 2016 (C/A Item B)
c. Upgrade/renewal of QuickBooks for 2017
Trustee Sidor made motion to approve purchase of QuickBooks 2017 at a yearly cost
of $1920, seconded by Trustee Peterson
RC #8: Ayes: Trustees Sidor Peterson, Bitler, Meade,
Nays: None
Absent: Strobel, Wells
Mayor Klute declared motion approved
REVIEW ITEMS ON CONSENT AGENDA
ITEM Action Description
A Approve Minutes from the January 3, 2017 Board Meeting
B Receive RCPBFPD report for December 2016
C Receive Minutes from 12/30/16 IRDC meeting not received
D Receive 12/16 Treasurer’s reports, including P&L, Visa statements, and check registers
E Receive Economic Development minutes for 12/12/16
F Receive P & Z Minutes from 11/9/16 meeting
MOTION TO APPROVE CONSENT AGENDA
Trustee Sidor made motion to approve the Consent Agenda, as amended to remove Item C,
seconded by Trustee Peterson
- All Ayes
Mayor Klute declared the Consent Agenda approved.
CORRESPONDENCE
None
OLD BUSINESS
None
NEW BUSINESS
Trustee Sidor inquired as to whether Village Ordinance has provision for Caterer’s licensing - he will
investigate provisions
GALLERY – QUESTIONS, COMMENTS
None
EXECUTIVE SESSION - closed session to discuss personnel issue
Trustee Meade made motion at 7:42 PM to recess into closed session for personnel discussion,
seconded by Trustee Peterson
RC #8: Ayes: Trustees Bitler, Meade, Peterson, Sidor
Nays: None
Absent: Strobel, Wells
Mayor Klute declared motion approved and Board recessed into closed session
RETURN TO OPEN SESSION
RC #9: Ayes: Trustees Bitler, Peterson, Sidor, Meade,
Nays: None
Absent: Strobel, Wells
Mayor Klute declared a quorum present and Board resumed open session
At 8:30 PM the Board reconvened in open session.
Mayor Klute stated that the subject of the closed session was salary discussions for
Village employees and there were no decisions/recommendations.
ADJOURN
Trustee Peterson made a motion to adjourn, seconded by Trustee Peterson
All Ayes
Mayor Klute declared the meeting adjourned at 8:32 PM.
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