City of East Moline Committee of the Whole met June 13.
City of East Moline Committee of the Whole met June 13.
Here is the minutes provided by the Committee:
Mayor Acri called the meeting to order at 6:30 p.m. in Council Chambers.
June 2017 Neighborhood Partnership Committee Neighbor of the Month Winners: Commercial – Verizon, 4410 16th Street; Residential - Louise Swenson, 1133-1135 13th Avenue. (K. J. Whitley, Community Development Program Manager)
Questions on the Agenda
There were no questions.
1. A Resolution authorizing the Utilities General Manager to purchase a Flygt pump for the Coal Creek Lift Station, in the amount of $15,700. Alex Stanko, Sewer Collection Crew Leader, indicated that one of the four pumps has failed at the Coal Creek Sanitary Sewer Lift Station. The quote to repair the pump is $11,388.44. Replacement of the pump with warranty costs $15,700. Under normal weather conditions, the lift station can function properly with three working pumps. The fourth pump serves as a back-up and is only used in extreme rain events. Due to the uncertainty of extreme weather and potential liability created by such, and because the cost to repair the pump versus replacement is minimal, staff recommends replacement of this pump. After considerable investigation for the best technology available, Electric Pump has been determined to be the only supplier of Flygt pumps meeting the requirements for the present and future needs of the City. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
2. A Special Ordinance authorizing the Mayor and City Clerk to execute an Extension Agreement between Financial District Properties HQO, L.L.C., and the City of Moline. In September 2016, Financial District Properties HQO, L.L.C., was given an extension to June 30, 2017, to make the final payment to the City of their loan. The current balance of the loan that is due and owing is $3,448,053.73. The Developer has a signed purchase agreement for sale of property that, upon closing, will pay the remaining balance of the loan. However, the closing will not occur before June 30, 2017. The Developer has requested an extension to August 22, 2017. This would give adequate time for the closing to occur. To grant this extension, the City would require that payment of its loan be listed on the HUD-1 Settlement Statement for the closing of the property. Further, the City would not assign the current property tax rebates until its loan is paid in full. Additionally, if payment in full is not made on or before August 22, 2017, then by agreement of the parties, the City would add an additional $200,000.00 to the balance of the loan then due and payable. All other terms of all loan documents would remain in full force and effect. This item was pulled from the agenda by the Mayor at the request of Maureen Riggs, City Attorney.
3. A Resolution authorizing the City Administrator and Chief of Police to execute an Intergovernmental Agreement between the City of Moline and the Quad City Metropolitan Enforcement Group for the period July 1, 2017 through June 30, 2018, setting forth the terms for the police department’s continued participation in this multi-jurisdictional law enforcement effort. Kim Hankins, Chief of Police/Public Safety Director, stated that the Quad City Metropolitan Enforcement Group (MEG) is a multi-jurisdictional law enforcement unit that combats illegal drug trafficking and the use and distribution of controlled substances. The police department has participated as a member of MEG since its formation in 1977. Previously, an updated agreement was only intermittently executed; however, the Department of Justice now requires MEG to annually renew its agreements with agencies. A motion was made by Alderman Turner to approve. Seconded by Alderman Schoonmaker. Motion passed unanimously.
4. Other – Mayoral Appointment of Diane Fox to Moline Housing Authority. Maureen Riggs, City Attorney, shared that Mayor Acri wishes to name Diane Fox as a resident member of the Moline Housing Authority. A motion was made by Alderman Wendt to approve. Seconded by Alderman Turner. Motion passed unanimously.
5. Other – RFP Response to River Front Properties. Ray Forsythe, Planning & Development Director, shared that he received one response to the above-referenced RFP, which was from Russell Co. Jim Russell was present for this item and answered questions from the Committee-of-the-Whole. Russell Co., would like to begin negotiating a development agreement with the City to build a three-story building and parking lot, with a possible roof-top feature, that will be used solely as a corporate headquarters. Said corporate headquarters would be located in the River Bend Commons subdivision per the RFP. Mr. Forsythe provided an Economic Impact Study, which is attached hereto. Mr. Forsythe shared that both the DBMT (Design Build Management Team) and the PMT (Project Management Team) unanimously recommend that City staff be allowed to begin negotiations with Russell Co. As a result, Mr. Forsythe recommended a motion to negotiate a development agreement with Russell Co., for the corporate headquarters project. Upon discussion, a motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Motion passed unanimously.
Council and Community Address. Doug Maxeiner, City Administrator, addressed the Committee-of-theWhole and the Community as part of his first Committee-of-the-Whole meeting since commencing work with the City of Moline on Monday, June 12, 2017. Mr. Maxeiner thanked everyone for the warm welcome. He expressed his appreciation to J.D. Schulte, Public Works Director; Maureen Riggs, City Attorney; and Ray Forsythe, Planning & Development Director. He shared that their energy and enthusiasm are contagious. Mr. Maxeiner also shared that he plans to rebuild communication and trust with City officials. He said that he would be fair and consistent with City staff and looks forward to meeting everyone. He thanked the Committee-of-theWhole for its confidence in appointing him as the City Administrator. He looks forward to working with everyone.
Jerry Miller shared that he graduated in 1965 from Moline. He moved to his current address in 2006. Mr. Miller has had problems in the past involving a City easement on his property. Due to recent storms, there has been erosion and problems with the bridge adjacent to his property. Mr. Miller addressed this issue with Alderman Waldron, who promptly directed the appropriate City staff to alleviate the issue. Due to this action, the creek is now flowing, and the bridge has been fixed. He commended City staff and Alderman Waldron for their action. He plans to stay in Moline.
The meeting adjourned at 7:11 p.m.