City of Moline Committee of the Whole met August 22.
Here is the agenda as provided by the committee:
Presentation
Retail Strategies Update (Beth Miller, Retail Strategies; Derek Cassels, Retail Strategies; Ray Forsythe,
Planning & Development Director)
Proclamation
A Mayoral Proclamation Affirming the City of Moline as a Community Supporting Human Rights and
Equality, Inclusion, Respect and Safety for All Persons
Questions on the Agenda
Agenda Items
1. Bi-State Masonry Contract for City Hall (Rodd Schick, Municipal Services General Manager)
2. Application for Solid Waste Assistance Grant (SWAG) Funding (Rodd Schick, Municipal
Services General Manager)
3. Purchase of Ford F-350 Pickup Trucks from Currie Motors (Dave Mallum, Fleet Manager)
4. Purchase of Flex Fuel Sedans from Morrow Brothers Ford (Dave Mallum, Fleet Manager)
5. Intergovernmental Agreement with Village of Coal Valley (Tony Loete, Utilities General
Manager)
6. Request from Gorman & Company Inc. – City as Responsible Entity (Jeff Anderson, City
Planner)
7. Contract for Professional Services with National Research Survey Inc. (Ray Forsythe,
Planning & Development Director)
8. Census 2020 (Shawn Christ, Land Development Manager)
9. Request for Additional Street Light on 34th Avenue Place (Scott Hinton, City Engineer)
10. Right of Entries for Project #1257 (Scott Hinton, City Engineer)
11. Permanent Utility Drainage Easement for Project #1257 (Scott Hinton, City Engineer)
12. Right of Entries for Project #1270 (Scott Hinton, City Engineer)
13. Temporary Construction Easements for Resurfacing with Sidewalk Improvements (Scott
Hinton, City Engineer)
14. Deeds of Dedication for Resurfacing with Sidewalk Improvements (Scott Hinton, City
Engineer)
15. Quit Claim Deeds for Project #1270 (Scott Hinton, City Engineer)
16. Memorandum of Understanding with City of Rock Island and County (John Hitchcock,
Interim Chief of Police)
17. Agreement with UMR Inc. (Alison Fleming, Human Resources Manager)
18. Property Owner Consent Forms for liquor license at 4530 River Drive (Maureen Riggs, City
Attorney)
19. Food Truck Agreement with Mario Estrada and Isaac Cerda DBA Café Ole (Lori Wilson,
Parks Recreation Director)
20. Other
Informational
2018 Capital Improvement Program (Scott Hinton, City Engineer)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Explanation
1. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Bi State
Masonry Inc., for City Hall window replacement and masonry restoration, in the amount of
$609,276.00. (Rodd Schick, Municipal Services General Manager)
Explanation: Bids were opened and publicly read on August 15, 2017, for City Hall window
replacement and masonry restoration:
Bid Amount
$609,276.00 Bi State Masonry Inc.
$641,000.00 The Wilson Group Inc.
Bi State Masonry Inc., submitted the lowest responsible and responsive bid. The proposed improvement
includes the replacement of exterior doors and windows, installation of insulated roll-down shades,
masonry cleaning, and tuckpointing. The installation of insulated shades was not specified in the line
item of the budgeted building improvement project, but energy efficiencies will be gained with the
installation of insulated shades. Additional documentation attached. This item will also appear on the
City Council Agenda on August 22, 2017, under “Items Not on Consent.”
Staff Recommendation: Approval
Fiscal Impact: $545,225.00 is budgeted in 447-0851-439.08-05, Facilities Management,
Building Improvements for tuck pointing, stone repair/cleaning, and
windows and the remainder from Facilities Management Reserves.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy; Upgrade City Infrastructure & Facilities
2. A Resolution authorizing the Mayor and City Clerk to execute an application for funding
under the Rock Island County Waste Management Agency (RICWMA) for the Solid Waste
Assistance Grant (SWAG) Program (FY18) in the amount of $32,612 and authorizing staff
to do all things necessary to complete and submit said application. (Rodd Schick, Municipal
Services General Manager)
Explanation: The Rock Island County Waste Management Agency awards grants to participating
agencies based on their population. The grants are to help with waste reduction and to facilitate and
promote recycling. The City will use said funds for Keep Moline Beautiful activities, The Great
American Cleanup, neighborhood cleanups, Earth Week activities, and to administer the City-wide
recycling program. The agency awards the grant using a formula of $0.75 per resident; Moline’s
maximum grant eligibility is calculated on a population of 43,483 for a maximum grant of $32,612.25.
Additional documentation attached. This item will also appear on the City Council Agenda on August
22, 2017, under “Items Not on Consent.”
Staff Recommendation: Approval
Fiscal Impact: $32,612 has been budgeted for the Solid Waste Assistance Grant.
Public Notice/Recording: N/A
Goals Impacted: Financially Strong City; Upgrade City Infrastructure & Facilities; A Great
Place to Live
3. A Resolution authorizing the purchase of two (2) 2017 Ford F-350 CNG Bi-fuel Crew Cab
4x4 Pickup Trucks from Currie Motors for the total amount of $91,028.00. (Dave Mallum,
Fleet Manager)
Explanation: Fleet Services is seeking approval for the purchase of two CNG fueled 2017 Ford F-
350 4X4 Pickup Trucks. These units will be used to replace current equipment that is used to transport
equipment in Parks Maintenance. A Request for Proposals was published to include local dealers in
the procurement process. These units are available off the Suburban Purchasing Cooperative Contract
#143 through Currie Motors in Frankfort, Illinois. The price is $45,514 per unit, for a total of
$91,028.00. Said units will operate on CNG and be equipped with snow plows. Staff is also requesting
that the current equipment be disposed of by the Fleet Manager through the legal disposal process that
is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. Additional
documentation attached. This item will also appear on the City Council Agenda on August 22, 2017,
under “Items Not on Consent.”
Staff Recommendation: Approval
Fiscal Impact: $91,028.00 is budgeted in Account #448-0867-437.07-03
Public Notice/Recording: N/A
Goals Impacted: Financially Strong City; Upgrade City Infrastructure & Facilities; A Great
Place to Live
4. A Resolution authorizing the purchase of four (4) 2017 Flex Fuel E85 Ford Taurus SE
Sedans from Morrow Brothers Ford Inc., for the total amount of $81,716.00. (Dave Mallum,
Fleet Manager)
Explanation: Fleet Services has budgeted to replace three passenger sedans in 2017 and purchase a
Chief’s vehicle for the Fire Department. A State Bid Joint Purchase Contract is available for these
units. Morrow Brothers Ford Inc., in Greenfield, Illinois, currently holds said contract. A Request for
Proposals was published and specifications sent to include local dealers in the procurement process.
Morrow Brothers Ford Inc., was the respondent with the lowest proposal of $20,429.00 each, for a
total of $81,716.00. These units will operate on clean burning E85 fuel. Staff is also requesting that
the current sedans be disposed of by the Fleet Manager through the legal disposal process that is most
advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. Additional
documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $81,716.00 is budgeted in Account #448-0867-437.07-03
Public Notice/Recording: N/A
Goals Impacted: Financially Strong City; Upgrade City Infrastructure & Facilities; A Great
Place to Live
5. A Resolution authorizing the Mayor and City Clerk to execute an Intergovernmental
Agreement with the Village of Coal Valley to provide water system operation and
maintenance services. (Tony Loete, Utilities General Manager)
Explanation: The Village of Coal Valley has determined that it would be most economical and in the
Village’s best interest to have the City of Moline provide certain municipal water services related to
operation and maintenance of the Arrowhead Ranch water supply. These tasks include monthly
routine and compliance sampling, analysis of routine monthly samples, including shipping of
compliance samples as necessary, and Consumer Confidence Report (CCR) submittal. Said
municipalities wish to participate in this Agreement to enhance the public health, safety and welfare,
and to provide efficiencies to the parties and their residents. Additional documentation attached. This
item will also appear on the City Council Agenda on August 22, 2017, under “Items Not on Consent.”
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: Financially Strong City; Strong Local Economy; A Great Place to Live
6. A Resolution accepting a request from Gorman & Company Inc., to serve as the Responsible
Entity for the purpose of adopting an Environmental Assessment Determinations and
Compliance Findings for the US Department of Housing and Urban Development performed
by the Illinois Housing Authority on behalf of Gorman & Company Inc.; and adopting the
Environmental Assessment Determinations and Compliance Findings for the US Department
of Housing and Urban Development performed on behalf of Gorman & Company Inc.; and
authorizing the Mayor to execute the Environmental Assessment Determinations and
Compliance Findings for the US Department of Housing and Urban Development performed
on behalf of Gorman & Company Inc., to satisfy its requirement from the US Department of
Housing and Urban Development for Gorman & Company Inc., to receive funds from the
US Department of Housing and Urban Development to redevelop the former Garfield
Elementary School at 1518 25th Avenue, Moline, Illinois, and authorizing all appropriate City
officers and staff to do all things necessary to complete the City’s responsibilities as the
Responsible Entity to include making a Finding of No Significant Impact and submitting a
Request for Release of Funds to the US Department of Housing and Urban Development on
behalf of Gorman & Company Inc. (Jeff Anderson, City Planner)
Explanation: In order to meet US. Department of Housing and Urban Development (HUD)
requirements for funding as part of the Garfield School redevelopment project, the City of Moline has
been asked to serve as the Responsible Entity for the purpose of adopting an Environmental
Assessment and submitting a Request for Release of Funding to HUD. This will facilitate the release
of project resources from HUD to be and allow Gorman & Company Inc., to close on the property and
proceed with redevelopment activities. Additional documentation attached. This item will also appear
on the City Council Agenda on August 22, 2017, under “Items Not on Consent.”
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: Public Notice is required
Goals Impacted: Financially Strong City; A Great Place to Live
7. A Resolution authorizing the Mayor to execute a Contract for Professional Services with
National Research Survey Inc., for citizen survey services in an amount not to exceed
$16,740.00 to administer, analyze and report results from a customizable citizen survey. (Ray
Forsythe, Planning & Development Director)
Explanation: The City Council, in its Strategic Plan Policy Agenda for 2016-2017, identified
implementing and marketing the “Why Moline” Marketing Program as a high priority, and staff has
created a Marketing Committee that is working closely with the City’s Website Committee in order to
create a “Why Moline’ Marketing Program campaign that highlights the benefits of living, working,
and playing in Moline with regard to this goal. Staff is currently working on ways to implement the
“Why Moline” Marketing Program by increasing the City’s social media presence, increasing overall
customer service, highlighting City services and branding the City. However, in order to measure
service performance, assess community needs, evaluate community receptiveness to City government
and gather community characteristics to assist staff in creating a long-term strategic plan for continued
implementation of the “Why Moline” Marketing Program, an outreach effort by way of a citizen
survey is necessary, and the City wishes to conduct a citizen survey. Additional documentation is
attached.
Staff Recommendation: Approval
Fiscal Impact: - $16,740 (Account No. 012-9901-418.03-22)
Public Notice/Recording: N/A
Goals Impacted: A Great Place to Live
8. A Resolution authorizing the Mayor to execute any necessary documents on behalf of the
City of Moline with regard to its participation in the Census 2020 operations for the U.S.
Census Bureau and authorizing all appropriate City officers and staff to do all things
necessary to complete the City’s responsibilities with regard to the Census 2020 operations.
(Shawn Christ, Land Development Manager)
Explanation: The U.S. Constitution mandates a count of every resident in the United States every 10
years. The data collected by the decennial census determine the number of seats each state is
apportioned in the U.S. House of Representatives and is also used to distribute billions in federal funds
to local communities. The City of Moline wishes to participate in the Local Update of Census
Addresses for the Census 2020 operations. Additional documentation attached. This item will also
appear on the City Council Agenda on August 22, 2017, under “Items Not on Consent.”
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: A Great Place to Live
9. A Resolution authorizing the Mayor and City Clerk to approve a request for an additional
street light on 34th Avenue Place, between 34th Avenue and 43rd Street. (Scott Hinton, City
Engineer)
Explanation: Staff received a request for an additional street light on 34th Avenue Place, between
34th Avenue and 43rd Street. An investigation revealed that installing a light in said location is
justified under the Residential Street Light Policy. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Annual cost of a street light is approximately $93.00. $430,000.00 is
budgeted for street lights in account #010-0843-435.04-16, Traffic Signal
Maintenance, Utility Service.
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
10. A Resolution authorizing the Mayor and City Clerk to accept three (3) Right of Entries,
more particularly described herein, to allow construction to proceed on Project #1257, 15th
Street A Water Main Replacement. (Scott Hinton, City Engineer)
Explanation: Right of Entries are necessary and have been executed by Jessica P. Lester, 3003 15th
Street A; Geraldine P. Kron, 3412 15th Street A; and Matthew A. Puck, 3504 15th Street A; to allow
construction to proceed on 15th Street A. Additional documentation attached.
Staff Recommendation Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
11. A Resolution authorizing the Mayor and City Clerk to accept one (1) Permanent Utility and
Drainage Easement, more particularly described herein, to allow construction to proceed on
Project #1257, 15th St A Water Main Replacement Project. (Scott Hinton, City Engineer)
Explanation: A Permanent Utility and Drainage Easement is necessary and has been executed by
Geraldine P. Kron, 3412 15th Street A, Parcel #07-7797, to allow construction to proceed on 15th Street
A. Additional documentation attached.
Staff Recommendation Approval
Fiscal Impact: Recording costs
Public Notice/Recording: Engineering Department will record
Goals Impacted: Upgrade City Infrastructure & Facilities
12. A Resolution authorizing the Mayor and City Clerk to accept seven (7) Right of Entries,
more particularly described herein, to allow construction to proceed on Project #1270, 2017
Alley Reconstruction. (Scott Hinton, City Engineer)
Explanation: Right of Entries are necessary and have been executed by Rafael J. Vasquez and Maria
A. Vasquez, 219 43rd Street; Stephen R. Scritchfield and Berta A. Scritchfield, 225 43rd Street; Jose T.
Torres and Araceli S. Torres, 231 43rd Street; Camilo Torres and Cheryl L. Torres, 237 43rd Street;
Ryan M. Keegan, 241 43rd Street; Juan Garcia, 243 43rd Street and 4227 4th Avenue; to allow
construction to proceed on Project #1270, 2017 Alley Reconstruction. Additional documentation
attached.
Staff Recommendation Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
13. A Resolution authorizing the Mayor and City Clerk to execute seven (7) Temporary
Construction Easements, more particularly described herein, to allow construction to
proceed on Motor Fuel Tax Section 14-00256-00-RS, Resurfacing with Sidewalk
Improvements. (Scott Hinton, City Engineer)
Explanation: Temporary Construction Easements are necessary and have been executed by Mary C.
Nonnenmann, 4411- 4429 16th Street; Nonnenmann Family Trust, 4411-4429 16th Street; ESAN LLC,
4555 16th Street; Kelly J. Kane, 1103 35th Street; Debra J. Sebelien, 1222 37th Street Court; Knoll
Crest Apartments, 1169 48th Street; Donald E. Lind and Maria T. Lind, Aaron J. Stoneburner and
Aimee L. Stoneburner, 3539 12th Avenue; to allow construction to proceed on Motor Fuel Tax Section
14-00256-00-RS, Resurfacing with Sidewalk Improvements. Additional documentation attached.
Staff Recommendation Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
14. A Resolution authorizing the Mayor and City Clerk to execute three (3) Deeds of Dedication
for Street Right-of-Way, more particularly described herein, to allow construction to
proceed on Motor Fuel Tax Section 14-00256-00-RS, Resurfacing with Sidewalk
Improvements. (Scott Hinton, City Engineer)
Explanation: Deeds of Dedication for Street Right-of-Way are necessary and have been executed by
Tasha R. Goble, 1221 37th Street Court; Debra J. Sebelien, 1222 37th Street Court; Ronald E. Mundt
and Carolyn R. Mundt, 1144 39th Street; to allow construction to proceed on Motor Fuel Tax Section
14-00256-00-RS, Resurfacing with Sidewalk Improvements. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Rock Island County Recording Costs
Public Notice/Recording: Engineering Department will record
Goals Impacted: Upgrade City Infrastructure & Facilities
15. A Special Ordinance authorizing the Mayor and City Clerk to accept six (6) Quit Claim
Deeds, more particularly described herein, to allow construction to proceed on Project
#1270, 2017 Alley Reconstruction. (Scott Hinton, City Engineer)
Explanation: As part of Project #1270, the City needs to accept previously vacated property to
proceed. Quit Claim Deeds are necessary and have been executed by Rafael J. Vasquez and Maria A.
Vasquez, Lot 4 in Hunt’s 3rd Addition to Midway; Stephen R. Scritchfield and Berta A. Scritchfield,
Lot 5 in Hunt’s 3rd Addition to Midway; Jose T. Torres and Araceli S. Torres, Lot 6 in Hunt’s 3rd
Addition to Midway; Camilo Torres and Cheryl L. Torres, Lot 7 in Hunt’s 3rd Addition to Midway;
Ryan M. Keegan, Lot 8 in Hunt’s 3rd Addition to Midway; Juan Garcia, Lots 9, 10 and 11 in Hunt’s 3rd
Addition to Midway; to allow construction to proceed on Project #1270, 2017 Alley Reconstruction.
Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: Engineering Department will Record
Goals Impacted: Upgrade City Infrastructure & Facilities; A Great Place to Live
16. A Resolution authorizing the Mayor and City Clerk to execute a Memorandum of
Understanding between the City of Moline, City of Rock Island, and County of Rock Island,
setting forth the terms for submitting a joint application for funding available through the U.
S. Department of Justice 2017 Byrne Justice Assistance Grant (JAG) Program. (John
Hitchcock, Interim Chief of Police)
Explanation: Moline, Rock Island, and Rock Island County law enforcement agencies are eligible to
submit a joint application for a total of $26,717.00 to be awarded through the J.A.G. program. The
Allocations and Disparate Information listing published by the Department of Justice specifies the
award level for Moline and Rock Island, with Rock Island County listed as a disparate jurisdiction
entitled to request a share. The individual allocations will be $2,671.70 to Rock Island County,
$12,924.90 to Rock Island, and $11,120.40 to Moline. Moline’s share will be utilized to purchase
sight and light systems for the department’s patrol rifles. No matching funds are required under the
grant. Additional documentation attached. This item will also appear on the City Council Agenda on
August 22, 2017, under “Items Not on Consent.”
Staff Recommendation: Approve execution of MOU and submission of joint grant application
Fiscal Impact: $11,120.40 grant award
Public Notice/Recording: Public notice through website, published agendas and open meeting
Goal Impacted: Financially Strong City
17. A Resolution authorizing the Mayor and City Clerk to execute an agreement with UMR Inc.
(UMR) to provide administrative services for medical and prescription drug benefit claims
and administrative services for dental, vision and flexible benefit claims for a three-year
period commencing on January 1, 2018. (Alison Fleming, Human Resources Manager)
Explanation: A request for proposals was published in 2016, and UMR provided the most
advantageous proposal that complied with all of the City’s labor agreements. UMR will provide claims
administrative services for the City’s medical and prescription drug benefits plans, as well as claims
administrative services for dental, vision and flexible benefits plans. The contract provides for a 1.7%
decrease in administrative costs in 2018, a 0% increase in 2019, and a 3% increase in 2020.
Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Budgeted in the Health Fund
Public Notice/Recording: N/A
Goal Impacted: Financially Strong City
18. A Resolution authorizing the Mayor and City Clerk to execute two surrounding property
owners consent forms granting the City’s consent for a Class AA Restaurant-Beer & Wine
Only liquor license to be issued for 4530 River Drive, Moline. (Maureen Riggs, City Attorney)
Explanation: Steve Sears and Clark Miljush wish to apply for a Class AA Restaurant-Beer & Wine
Only liquor license for a business to be located at 4530 River Drive, Moline, the former Doug’s
Heating & Air Conditioning location. Pursuant to Section 4-3202(a) of the Moline Code of
Ordinances, no liquor license of any class, except a special event license, shall be issued unless
consents from a majority of the surrounding property owners are obtained. This surrounding area
includes property owners within a 150 foot radius from the center of the front of the premises, and, if
the property abuts a residentially zoned parcel or parcels, the consent of the majority of the residential
property owners within a 500 foot radius from the building for which the license is sought. The total
number of surrounding properties is 34; the number of consents required is 18.
The City owns two surrounding properties as shown on the attached map; they are parcel number 08-
2644-A, 4101-4801 River Drive/Ben Butterworth Parkway; and parcel number 08-1558-A, Ben
Butterworth Parkway. Also attached is a chart showing the number of consents and non-consents
received as of August 15, 2017. Additional documentation attached.
Staff Approval: To Consider
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy
19. A Special Ordinance authorizing the Mayor and City Clerk to execute an Agreement,
between the City of Moline and Mario Estrada and Isaac Cerda DBA Café Ole, to sell food
and beverages from a mobile food unit at the southeast parking lot of Stephens Park from
August 15, 2017, through August 14, 2018, as weather permits, at the City’s sole discretion.
(Lori Wilson, Parks Recreation Director)
Explanation: Mario Estrada and Isaac Cerda DBA Café Ole desire a Lease and Concession
Agreement for the purpose of selling food and beverages from a mobile food unit at the southeast
parking lot of Stephens Park. The Park and Recreation Board supports the Agreement and believes
that this Agreement will enhance services for residents and visitors utilizing Stephens Park.
Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: City of Moline will receive $650.00 income for the period
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities; A Great Place to Live
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4200
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