Village of Hampton Board of Trustees met November 13.
Here is the minutes provided by the Board:
Members present: President Richard Vershaw
Trustee Jeff Heintz
Trustee Matt King
Trustee Mickey Van Dieren
Trustee Elise Goodman
Trustee Steffanie Adams
Treasurer Christime Lage
Attorney Graham Lee
Clerk Michelle Bergeson
Chief of Police Terry Engle
Public Works Supervisor Scott McKay
Members absent: Trustee Kevin Hamilton
Fire/Rescue Chief Dave Johnson
Administrator Michael Toalson
Others present: Chris Hicks, Dispatch/Argus; Allen Waites, Verizon; Sheila Griser - 914 6th Street; Paula McKay - 9155 Street A.
President Vershaw called the meeting to order at 7:00 PM. Clerk Bergeson called the roll noting a quorum present and the Pledge of Allegiance was recited.
Approval of the Minutes of the Regular Meeting of October 23, 2017: Motion was made by Trustee Heintz second by Trustee Goodman. Roll Call as follows: Heintz, Goodman, King, Van Dieren and Adams. Motion carried.
Approval and Authorization of Payment of Bills: Motion was made by Trustee Adams second by Trustee Heintz. Discussion, Trustee Adams inquired about the cost of garbage stickers, Treasurer Lage stated it was more than stickers. Roll call vote as follows: Adams, Heintz, King, Van Dieren and Goodman. Motion carried.
Discussion, Consideration and Approval to move forward with the Agreement with Verizon: Allen Waites from Verizon attended the meeting to answer any and all questions that the Board had regarding the antenna. Discussion regarding who would be responsible to pay all engineering costs, Mr. Waites will speak with Verizon on the matter. The agreement to move forward was approved by Voice Vote.
Consideration and Approval of the Ordinance 813 an Ordinance Levying taxes for all corporate purposes for the fiscal year beginning May 1, 2017 and ending April 30, 2018: Motion was made by Trustee Van Dieren second by Trustee Adams. Roll Call vote as follows: Van Dieren, Adams, Heintz, King and Goodman. Motion carried.
Consideration and Approval of the Ordinance 814 an Ordinance Abating the Tax heretofore levied for the year 2011 to pay the debt service on $170,000 General Obligation Street Improvement Bonds: Motion was made by Trustee Adams second by Trustee King. Roll call vote as follows: Adams, King, Heintz, VanDieren and Goodman. Motion carried.
Discussion, Consideration and Approval of the Village holidays: Motion was made by Trustee Adams second by Trustee Goodman. Discussion was as follows: Clerk Bergeson suggested removing a holiday and closing Village Hall on Christmas Eve as it will be on a Monday in 2018. The Village will be removing Election Day from the normal holidays and observing Christmas Eve. Motioned passed with a Voice Vote.
Consideration and Approval of the Schedule of Meetings: Motion was made by Trustee Goodman and second by Trustee Heintz to approve the schedule of meetings for the year 2018. Roll Call Vote as follows: Goodman, Heintz, King, Van Dieren and Adams. Motion Carried.
Consideration and Approval of the Ordinance #815 Amending Article 3, Animals and Fowl, the removal of Animal Control Officer within the Village: Motion was made by Trustee Van Dieren second by Trustee Adams. Discussion as follows: Clerk Bergeson removed the Animal Control officer within the Ordinance, however, there was many other concerns. The Motion was rescinded and Trustee Van Dieren made the Motion to table the matter until further discussion, second by Trustee Adams. Motion passed with a Voice Vote.
Consideration and Approval of a part-time person for Village Hall: Motion was made by Trustee Adams second by Trustee Van Dieren. Discussion as follows: Clerk Bergeson has an individual in mind she would like to hire for Village Hall. The individual has experience in municipal work and with the current software we are using. Roll call vote as follows: Adams, Van Dieren, Heintz, King and Goodman. Motion carried.
Consideration and Approval to purchase water bill blanks from QC Press in the Amount of $600.00: Motion was made by Trustee Adams second by Trustee Goodman to purchase bill blanks from QC Press in the amount of $600.00 as and for 10,000 bill blanks. Roll callas follows: Adams, Goodman, Heintz, King and Van Dieren. Motioned Carried.
Discussion and Approval of the summary of value from IMLRMA on the property located at 903 4th Street, Hampton: Motion was made by Trustee King second by Trustee Adams to table until Clerk Bergeson could contact the insurance Company and find the difference in cost. Motion passed with a Voice Vote.
Consideration and Approval for repairs to the 2004 F-550 Truck: Motion by Trustee VanDieren second by Trustee Adams to allow Supervisor McKay to spend up to $1,500 for repairs to the 2004 F-550 truck. Roll callas follows: Van Dieren, Adams, Heintz, King and Goodman. Motion carried.
Consideration and Approval of Resolution 17-05 to limit public comment: Motion by Trustee Van Dieren second by Trustee Goodman to limit the Speaking of the public Comment. Roll Callas follows: Van Dieren, Goodman, Heintz, King and Adams. Motion Carried.
Consideration and Approval for food for Toys for Tots: Motion by Trustee Adams second by Trustee Goodman to allow Trustee King to spend no more than $200.00 as and for food for the Toys for Tots event. Roll call as follows: Adams, Goodman, Heintz, King and Van Dieren. Motion carried.
Consideration and Approval for Live Music for Toys for Tots: Motion by Trustee King second by Trustee Goodman to spend $400.00 as and for music for the Toys for Tots event. Roll callas follows: King, Goodman, Heintz, Van Dieren and Adams. Motion carried.
Discussion, Consideration and Approval of updating the Sirens in the Village: Motion by Trustee Adams second by Trustee Heintz. Discussion was as follows: Trustee Van Dieren was contacted by Sentry Sirens Inc., who has performed a study on the Village and place Sirens within the Village at the cost of $67,842.42. Motion was made to table the matter until further information was available. Roll call as follows: Adams, Heintz, King, Van Dieren and Goodman.
Discussion of the Village Economic Committee and Village Newsletter: Trustee Adams would like to provide the Village with a newsletter one page in length that will include snips of current events. It will eliminate the slips of advertisements that are added to the water bill each month. Trustee Adams has also spend time researching how to have an Economic Committee. Trustee Adams would like to see a Resolution in place prior to the committee meeting.
Consideration and Approval of the Village Christmas Party on December 16: Motion was made by Trustee Goodman second by Trustee Adams. President Vershaw and Clerk Bergeson would like to have a Village employee Christmas party at the Heritage Center on December 16 from 5-9. Invite the Village of Rapids City and City of Silvis for their generosity. Motion passed by voice vote.
Consideration and Approval to change the fees for an event at the Heritage Center, Sunday through Thursday: Motion was made by Trustee Van Dieren and second by Adams to approve the reduction in fees for a rental on a Sunday through Thursday event. Motion passed by voice vote.
Committee Reports.
Streets and Alleys: No report Trustee Heintz
Public Safety: absent Trustee Hamilton
Police Chief Report: the vehicles that were stolen have been recovered, just a reminder to keep your doors locked; Office Frost is on his own, doing a good job; Met with school regarding a disaster plan; Chief Engle
Fire Rescue Chief Report: Absent, Chili Supper is Nov. 18" from 3-8 pm Chief Johnson
Finance: No report Trustee Adams
Administration, Insurance and Code Enforcement: No report TrUStee Van Dieren
Village Clerk: I would like to Thank Heartland Securities for an awesome job at the Heritage Center. Victor is definitely easy to work with and I hope we have a wonderful long lasting relationship. Clerk Bergeson
Public Works: Clerk stated Verizon will be attending next meeting. Trustee King
Supervisor Report: No report Supervisor McKay
Parks & Recreation: Heritage had 28 tours and 8 events. Trustee Goodman
President's Report and Comments: President Vershaw
Village Attorney Report: Attorney Nick Mason replaced Graham Lee Attorney Lee
Acknowledgement of Visitors Who Desire to Address the Board: Concerns regarding the parking along 6"Street that is blocking the delivery of mail. Discussion was made to enforce an Ordinance to not block the mailboxes, as mail was not being delivered. The Board will review the information and prepare an ordinance.
Closed Session: None
There being no further business, it was motioned by Trustee Adams, second by Trustee Goodman, to adjourn until the next regular meeting, voice vote, All in favor: "Aye". None opposed. Motion carried. The meeting was adjourned at 9:02 pm.
http://www.hamptonil.org/downloads/11-13-17%20Minutes.pdf
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