Village of Coal Valley Board of Trustees met October 4.
Here is the minutes provided by the Board:
1. Call to Order:
The regular meeting of the Village Board was called to order at 6:00 P.M. by Mayor Bartels
2. Roll Call
Present: Mike Bartels, Adam Bain, Dale Keppy, Stan Engstrom, Bruce Crowe, Jake Hoyt.
Absent: Kevin Stickell
Establishment of a quorum.
3. Pledge of Allegiance
Staff present at the meeting: Annette Ernst–Village Administrator, Penny Mullen–Assistant Village Administrator & Director of Finance, Deanna Hulliger-Village Clerk and Jack Chick, Police Chief.
4. Reading and Approval of Minutes
Trustee Hoyt made a motion to approve the minutes of the Regular Board meeting held September 20, 2017, the minutes of the Working Session held September 13, 2017 and the minutes of the Working Session held September 20, 2017. Trustee Engstrom gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Hoyt. Ayes 5, motion carried.
5. Public Presentation/ Recognition and/or Public Comments
Mayor Bartels presented Police Chief Jack Chick with a ten year service award. Mayor Bartels commented in the three years that Mike has known Jack it has been great working with him. Mayor Bartels stated that Chief Chick has good community service with the residents of Coal Valley. Chief Chick was given a round of applause.
6. Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)
A. President–Mayor Bartels reported the issue with the Post Office Park benches that was brought up at a previous Board meeting have been repaired by Chad Blunt. Chad did a great job on the repairs.
Mayor Bartels reached out to the Rock Island County Forest Preserve to discuss cost sharing for the water main extension to Niabi Zoo. We are meeting on Thursday, October 12, 2017 at 11:00 a.m. to discuss this issue.
Mayor Bartels thanked Deanna Hulliger and Chad Blunt for working together on a residential issue and for getting it resolved quickly and satisfying the complaintant.
B. Trustees – Trustee Keppy stated the front page article on our Mayor in today’s paper was very good. Make sure to read it if you have not already done so.
Trustee Keppy asked the Mayor about the water line extension to the Zoo, would the water need to be pushed up that hill. Mayor Bartels replied that a booster pump might be needed.
Trustee Hoyt mentioned that he attended the open house a few weekends ago at the Crusader Coating & Arms business on Garrison Road and they have a very nice set up and it is nice to have that business in Coal Valley. Mayor Bartels agrees that the Coating business is great and they do an excellent job and can coat almost anything.
Police, Public Works and Admin
Chief Chick reported that last Tuesday around 4:00 a.m. the 2016 Ford Explorer was damaged during a traffic stop. A pick-up truck pulled in front of the squad and the squad ended up in the 200 block of E. 1st Avenue (Route #6). Video was pulled from the 7-11 cameras but an ice delivery truck blocked the camera at that time. We have a description of the truck but have not had any luck locating it. Trustee Engstrom requested that if items like this happen in the future email the Trustees so they do not get questioned about it out on the Streets and know nothing about it. Mayor Bartels apologized for not passing that email along to the Trustees. The Trustees will be notified in the future.
Chief Chick thanked the Board for waiting until tonight to go through the Police Budget.
Ms. Ernst informed the Board of pressure reducing valves heading down 1st Street and the problems that Public Works had with the valve last week. The pressure was staying between 80-100 psi and would not come down. The valves are cla and the local municipalities we reached out to for help were unable to assist the Village. The other item of importance is the valves are located in a vault 6-8 feet down and this is considered confined space and the Public Works employees do not have confined space training. The Village contacted Dorner Company out of Sussex Wisconsin to help with the valves. Dorner was in town today and put in a new valve at a cost of $311.00 and they also repaired the old valve at a cost of $89.00. The big cost to the Village was the $1,500.00 mobilization charge. The charge for their assistance is $150.00 per hour and Dorner was here today from around 10:00 until 3:00. The employee from Dorner was very patient and Ryan and Justin learned a lot from this experience. Trustee Crowe would like to see the Village Public Works trained on confined space. There are local classes and Mayor Bartels suggested checking to see if other communities are having a training session and train together. Trustee Keppy would like to know where the low pressure troubles were from. Ms. Ernst responded the low pressure was from the same area. Ryan and Justin removed the screens, cleaned them and then put them back in and that seemed to help the low pressure issues somewhat. Discussion was held.
Ms. Ernst stated her monthly report is included in tonight's packet. If there are any questions Ms. Ernst will be glad to answer them.
7. Unfinished Business
A. 2nd Reading, consideration and approval of revision to Title Vii Health And Sanitation, Division 1-Trash And Yard Waste, Chapter 1 –Garbage And Refuse, Section 7.6-Special Rates: Free Service.
Ms. Mullen explained the research that took place to draft the Refuse Relief Application. Also, attached to the Ordinance amendment and application is a listing of other small Quad City communities and there refuse relief process. Discussion was held. Mayor Bartels liked the new process presented. Trustee Hoyt also is in favor of the application for refuse relief. Trustee Engstrom thinks this method will work.
A motion was made by Trustee Bain to approve the revision to Title Vii Health And Sanitation, Division 1-Trash And Yard Waste, Chapter 1 – Garbage And Refuse, Section 7.6-Special Rates: Free Service. Trustee Hoyt offered a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Hoyt. Ayes 5, motion carried.
B. Consideration and approval of 1” water lateral line to property at 18000 104th Street, Coal Valley, IL as outlined in the Permanent and Temporary Construction Utility Easement dated January 23, 2003.
Ms. Ernst contacted Rock Island County to obtain a copy of the recorded Easement documents and Ms. Ernst read a portion of the documents describing the items the Village of Coal Valley agreed to provide or waive in order to obtain this easement. As discussed at the last Board meeting there was one bid from Erickson Plumbing for this project and the home owners are anxious to get this water line completed. Trustee Keppy asked if our inspector, Chad, will review the work that is done. Ms. Ernst stated that the property is in the County and the County will do the inspection for that water line project.
Trustee Hoyt made a motion to approve the 1” water lateral line to the property at 18000 104th Street, Coal Valley, Il as outlined in the Permanent and Temporary Construction Utility Easement dated January 23, 2003. A second to the motion was given by Trustee Crowe. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Hoyt. Ayes 5, motion carried.
Trustee Engstrom reminded everyone that if the Village is not happy with the bid results we have the option to reject all bids.
C. Consideration and approval of 2017 Sewer Relining Program with Hoerr Construction to include East 17th Avenue culvert relining.
The Board reviewed the televised area on East 17th Avenue. Ms. Ernst informed everyone that Mayor Bartels and Trustee Keppy viewed this Monday night and were concerned with the integrity of the finished product. Ms. Ernst talked with Hoerr Construction and they are going to use a thicker lining due to the depth of the area. There is a two year guarantee and a 50 year life expectancy on the lining. Discussion was held. Trustee Keppy and Trustee Hoyt have a better understanding of the situation after viewing the televised area.
Trustee Stickell arrived at 6:30 p.m.
A motion was made by Trustee Keppy to include the 17th Avenue/1st Street sewer lining in the project contract from Hoerr Construction. Trustee Bain offered a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Hoyt. Trustee Stickell abstained from the motion. Ayes 5, motion carried.
8. New Business
A. Consideration and discussion regarding Release Statement for drainage easement at 506
East 9th Avenue Court.
There is a Release Statement in tonight's packet that Mr. Murray has presented and there is a revised Release Statement that the Village has prepared and included in tonight's paperwork as well. Mr. Murray is in the audience tonight and explained that he would like his property back in the same condition as it was two years ago. Mr. Murray passed around pictures of his property showing how it looked a few years ago and how his property looks now. The Board reviewed the pictures. The area is very rough and patchy, the seed did not take in many places. Mr. Murray would like to mow the property as he did before with a self-propelled push mower. Mayor Bartels asked Mr. Murray what would satisfy his needs. Mr. Murray responded to be able to mow the property (has not been able to mow since June because of the plastic in the area) and for the Village to fix the erosion issue. The Board and Mr. Murray had a lengthy discussion on several ways to resolve the issues.
Trustee Crowe made a motion to deny both Release Statements for the 506 East 9th Avenue Court project. Trustee Keppy gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Stickell, Hoyt. Ayes 6 motion carried.
It was decided to work the area a bit and put down some grass seed and see if the grass takes yet this fall. Also the Public Works will continue to mow as they have been doing.
B. Consideration and discusion regardin the adoption of an Emergency Contractor List.
Mayor Bartels explained the Emergency Contractor List. This list would be for emergency situations for repairs that the Village employees cannot complete and the Village would have a list of contractors that have agreed to be called at any time of the day or night to help with an emergency within the Village. Miller Trucking/Excavation and Langman Construction were suggested as emergency contractors. Laud Construction does not want to be on the list as they do not want to be called out in the middle of the night. This list would give the Village a pre-determined group of Contractors that understand Coal Valley's circumstances and are willing to help in certain situations that our crew cannot complete themselves. Discussion was held. It was requested to check with Valley Construction and Centennial Contractors for placement on the emergency list.
9. Payment of Bills
A motion was made by Trustee Keppy to pay the bills presented tonight. Trustee Bain gave a second to the motion. Roll Call: Ayes-Bain, Keppy, Engstrom, Crowe, Stickell, Hoyt. Ayes 6, motion carried.
10. Adjournment
A motion was made by Trustee Stickell to adjourn tonight’s board meeting. A second was given by Trustee Hoyt Ayes 6 motion carried. The meeting adjourned at 7:40 p.m.
http://www.coalvalleyillinois.org/village-board-agendas/20171004.pdf
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