Moline City Council met February 13.
Here is the agenda provided by the Council:
Call to Order
Pledge of Allegiance
Invocation – Alderman Parker
Roll Call
Consent Agenda:
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes & Appointments Made:
Committee-of-the-Whole and Council meeting minutes of February 6, 2018, and appointments made during Committee-of-the-Whole on February 13, 2018.
Second Reading Ordinances:
1. Council Bill/General Ordinance 3003-2018
An Ordinance amending Chapter 15, “Garbage And Trash,” of the Moline Code of Ordinances, Section 15-2203, “Special Exceptions,” by enacting new subsections (27), (28), and (29) allowing for curbside automated garbage and recycling collection in three subdivisions not currently receiving the service.
Explanation: The City requires refuse collection to occur in the public right-of-way. City authorized garbage or recycling trucks cannot collect refuse along private drives without a special exception from the City Council. There are currently 27 neighborhoods that have received this special exception, as the City has many neighborhoods that are only served by private roads. Since the City provided refuse collection to the neighborhoods in the past, Council found that it would cause undue and serious hardship to cease refuse collection when the City changed to automated refuse collection. Staff would like to begin curbside automated garbage and recycling collection in three subdivisions not currently receiving the service. These locations are the 1400 block of 51st Street Drive, which is a new development, the 3100 block of 27th Street Drive, and the 3700 block of 47th Street Drive, which are existing subdivisions.
Fiscal impact: n/a
Public Notice/Recording: n/a
Resolutions
2. Council Bill/Resolution 1015-2018
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Walter D. Laud Inc., for Project #1293, 2018 Pavement Patching Program.
Explanation: Bids were opened and publicly read on January 23, 2018, for Project #1293, with the following results:
$1,296,898.75 Walter D. Laud
$1,345,812.50 Centennial Contractors
$1,475,750.00 Treiber Construction
Walter D. Laud Inc., submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Account Budgeted As-Bid
CIP 1,000,000.00 941,898.75 510-9957-438.04-25
Water 220,000.00 220,000.00 310-1716-434.04-25
WPC 125,000.00 125,000.00 320-1840-433.04-25
Storm 10,000.00 10,000.00 330-1971-433.08-35
$1,355,000.00 $1,296,898.75
Public Notice/Recording: n/a
3. Council Bill/Resolution 1016-2018
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Precision Pavement Markings Inc., for Project #1289, 2018 Pavement Marking Program.
Explanation: Bids were opened and publicly read on January 23, 2018, for Project #1289, with the following results:
$129,780.00 Precision Pavement Markings
$138,541.25 Peterson Parking Lot Striping
Precision Pavement Markings Inc., submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Account Budgeted As-Bid
CIP 150,000.00 129,780.00 510-9957-438.04-25
Water
WPC
Storm
$150,000.00 $129,780.00
Public Notice/recording: n/a
4. Council Bill/Resolution 1017-2018
A Resolution authorizing the Mayor and City Clerk to execute a Local Agency Agreement for Federal Participation for Motor Fuel Tax Section 17-00268-00-RS, Milling and Resurfacing with ADA Ramp Improvements on 12th Avenue and 16th Street.
Explanation: The City of Moline will receive Federal transportation funds through the Illinois Department of Transportation (IDOT) in an amount not to exceed $2,080,000 to resurface 12th Avenue from 34th Street to 41st Street and 16th Street from John Deere Road to 52nd Avenue. The Federal funds require a 20% local match of $520,000. Motor Fuel Tax (MFT) Funds were budgeted in the 2017 Capital Improvement Program for these locations, but the project was not constructed. These unspent MFT funds are available in 2018 to provide the local match.
Approving this Agreement provides acknowledgement to IDOT that the City has sufficient funds available to fund the local match, all participating construction costs above the maximum federal contribution, and all nonparticipating construction costs. Additional documentation attached.
Fiscal Impact: $520,000 in MFT funds are available for this project
Public Notice/Recording: n/a
5. Council Bill/Resolution 1018-2018
A Resolution authorizing the Mayor and City Clerk to execute a Resolution for Improvement by Municipality Under the Illinois Highway Code for Motor Fuel Tax Section 17-00268-00-RS, Milling and Resurfacing with ADA Ramp Improvements on 12th Avenue and 16th Street.
Explanation: A Resolution for Improvement is necessary to use Motor Fuel Tax (MFT) funds to pay for the City’s 20% share of the resurfacing project. The maximum Federal participation is $2,080,000.00 with a corresponding $520,000.00 City share. Additional documentation attached.
Fiscal Impact: Funds were budgeted in the 2017 Capital Improvement Program for this project and are available in 2018
Public Notice/Recording: n/a
6. Council Bill/Resolution 1019-2018
A Resolution approving Change Order #1 with Miller Trucking and Excavating for Project #1257, 15th Street A Water Main Replacement.
Explanation: In order to make final payment to the contractor and close out the project, a change order is needed in the amount of $7,454.77. The change order reflects the difference between bid quantities and quantities actually constructed and increases the original contract value of $455,169.00 by 1.6% to $462,623.77. Additional documentation attached.
Fiscal Impact: Funds are budgeted and available as detailed below:
Account Budgeted; Original Contract; Change Orders; Contract Total
Utility Tax
Water 500,000.00 455,169.00 7,454.77 462,623.77
WPC
Storm
$500,000.00 $455,169.00 $7,454.77 $462,623.77
Public Notice/Recording: n/a
7. Council Bill/Resolution 1020-2018
A Resolution approving Change Order #2 with Miller Trucking and Excavating for Project #1211, 40th Street South of 32nd Avenue.
Explanation: In order to make final payment to the contractor and close out the project, a change order is needed in the amount of $63,899.18. This change order reflects the difference between bid quantities and quantities actually constructed and includes costs to install an inlet and additional storm sewer to correct an existing drainage problem in 32nd Avenue at the intersection with 40th Street. In total, this change order increases the original contract value of $1,166,806.75 by 5.5% to $1,230,705.93.
This project was budgeted in 2016 to be funded from the anticipated FY2015 General Fund surplus that did not fully materialize. Only $495,000 of the anticipated $1,200,000 was transferred from the General Fund to the Capital Improvement Fund. The Fiscal Impact below allocates the costs for water main, sanitary sewer and storm sewer to the appropriate utility which reduces the impact to the Capital Improvement Fund. Additional documentation attached.
Fiscal Impact:
Account Budgeted; Original Contract; Change Orders; Contract Total
CIF 1,200,000.00 540,838.75 25,744.12 566,582.87
Water 253,039.00 (1,004.02) 252,034.98
WPC 280,416.00 (24,004.90) 256,411.10
Storm 92,513.00 63,163.98 155,676.98
$1,200,000.00 $1,166,806.75 $63,899.18 $1,230,705.93
Public Notice/recording: n/a
8. Council Bill/Resolution 1021-2018
A Resolution authorizing the Mayor to grant an Anchor Easement to MidAmerican Energy Company at 1205 4th Avenue.
Explanation: MidAmerican Energy Company requests a permanent Anchor Easement to allow the relocation of a power pole guy wire from the sidewalk in the 12th Street right-of-way to a landscaped planting area on property owned by the City of Moline at 1205 4th Avenue (Multi-Modal Station). Additional documentation attached.
Fiscal impact: n/a
Public Notice/Recording: Engineering Department will record
9. Council Bill/Resolution 1022-2018
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Walter D. Laud Inc., for Project #1280, 46th Street, North of Avenue of the Cities.
Explanation: Bids were opened and publicly read on January 30, 2018, for Project #1280, with the following results:
$1,084,595.36 Walter D. Laud Inc.
$1,126,411.05 Langman Construction Inc.
$1,166,820.95 Miller Trucking & Excavating
$1,244,365.95 McCarthy Improvement Co.
$1,326,769.75 Brandt Construction Co.
$1,397,309.50 Valley Construction Co.
$1,462,203.00 Needham Excavating
$1,532,149.97 Fischer Excavating Inc.
Walter D. Laud Inc., submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Account Budgeted As-Bid
CIP 575,000 614,429.30 510-9965-438.08-10
Water 335,000 239,504.06 310-1716-434.08-45
WPC 310,000 227,062.00 320-1840-433.08-30
Storm 10,000 3,600.00 330-1971-433.08-35
$ 1,230,000 $1,084,595.36
Public Notice/Recording: n/a
10. Council Bill/Resolution 1023-2018
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Quad City Fix It for Project #1288, 2018 Sidewalk Replacement Program.
Explanation: Bids were opened and publicly read on January 30, 2018, for Project #1288 with the following results:
$197,340.00 Quad City Fix It
$209,400.00 Centennial Contractors
$233,300.00 Emery Construction Group Inc.
$297,350.00 Walter D. Laud Inc.
Quad City Fix It submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted as detailed below:
Account Budgeted As-Bid
CIF - 72/25 80,000.00 80,000.00 510-9957-438.08-17
CIF - ADA 50,000.00 50,000.00 510-9957-438.08-17
CIF - Infill 100,000.00 67,340.00 510-9957-438.08-18
$230,000.00 $197,340.00
Public Notice/Recording: n/a
11. Council Bill/Resolution 1024-2018
A Resolution authorizing the Mayor and City Clerk to accept five (5) Permanent Utility and Drainage Easements, more particularly described herein, to allow construction to proceed on Project #1284, 32nd Street Reconstruction, 15th – 18th Avenues.
Explanation: Permanent Utility and Drainage Easements are necessary and have been executed by Tom Slead, 1601 and 1603 32nd Street; Jon M. Smith, 1601 and 1603 32nd Street; and Timothy A. Miller and Marguerite R. Miller, 1616 32nd Street; to allow construction to proceed on Project #1284, 32nd Street Reconstruction, 15th – 18th Avenues. Additional documentation attached.
Fiscal Impact: Recording Costs
Public Notice/Recording: Engineering Department will record
12. Council Bill/Resolution 1025-2018
A Resolution authorizing the purchase of one 2018 Ford F750 Cab and Chassis in the amount of $67,580.84.
Explanation: Funds are budgeted to replace a dump truck for use in the Water Division. Specifications were developed, a Request for Proposals (RFP) was published, and two responses were opened on January 24, 2018. Reynolds Motor Company submitted the lowest priced proposal in the amount of $67,580.84 that met all of the City’s requirements outlined in the RFP. Staff is requesting approval to purchase the cab and chassis from Reynolds Motor Company and to dispose of the current equipment by the method that is most advantageous to the City
Fiscal Impact: Funds are budgeted in Account #448-0867-437.07-03
Public Notice/Recording: n/a
13. Council Bill/Resolution 1026-2018
A Resolution authorizing the purchase of a 2018 John Deere 444KXT Loader in an amount up to $145,000.
Explanation: Funds are budgeted for the purchase of a John Deere 444KXT loader for use by the Streets Division to replace the current 1997 John Deere loader. Fleet staff requested a quote from John Deere using its government discount program. The local John Deere dealer, Martin Equipment, submitted a quote in the amount of $145,000 that includes a trade allowance in the amount of $15,000 for the City’s 1997 John Deere loader for a total of $130,000. The City will attempt to sell the 1997 John Deere loader by other methods to try to obtain a higher price. Therefore, staff is also seeking to dispose of the current equipment by the method that is most advantageous to the City. If sold for a higher price and not traded-in, the amount paid to the dealer would be $145,000. However, the City would retain the proceeds from the sale of the current equipment. If the 1997 loader is traded-in, the price will be $130,000. Additional documentation attached.
Fiscal Impact: $145,000 is budgeted in Account #448-0867-437.07-03
Public Notice/recording: n/a
14. Council Bill/Resolution 1027-2018
A Resolution authorizing the Mayor and City Clerk to execute a Rental Service Agreement with Phelps the Uniform Specialists Inc., for uniform and floor mat rental services.
Explanation: The current contract providing uniform and floor mat leasing and laundering services is set to expire. Staff has published a Request for Proposals (RFP) that encompassed the uniform and floor mat services required for the City’s current operational needs, including consolidation of all City facilities to one contract for floor mats. Phelps the Uniform Specialists Inc., submitted the lowest price proposal meeting all the requirements of the RFP.
Fiscal Impact: Funds are budgeted in Accounts 448-0846-437.06-38, 448-0846-437.06-30, and 447-0851-439.06-30.
Public Notice/Recording: n/a
15. Council Bill/Resolution 1028-2018
A Resolution authorizing the Mayor and City Clerk to execute a Subordination Agreement for a Mortgage held against 1600-1604-1606-1608 5th Avenue, Moline, through the Façade Program; and authorizing City staff to do any and all things necessary to fulfill the terms of the Mortgage held against 1600-1604-1606-1608 5th Avenue, Moline.
Explanation: The City currently has a recorded Mortgage against said property for a façade grant that was given to Thom Van Pham and Hue Hoa T. Pham. Through the Façade Program, the loan is forgivable after five years with the condition that the property stay maintained until 2019, when the loan is expected to be forgiven. Staff is comfortable with subordinating given the fact that the City will remain in second position, while taking into consideration that there is still sufficient equity in the building in the event the loan defaults prior to 2019. Approval of this item would authorize execution of the Subordination Agreement for 1600-1604-1606-1608 5th Avenue and allow staff to do any and all things necessary to fulfill the terms of the period of the Mortgage. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: Recording Required
Omnibus Vote
Non - Consent Agenda
Resolutions
16. Council Bill/Resolution 1029-2018
A Resolution authorizing the Mayor and City Clerk to execute a Subordination Agreement for a Mortgage held against 1514-1518 5th Avenue, Moline, through the Façade Program; and authorizing City staff to do any and all things necessary to fulfill the terms of the Mortgage held against 1514-1518 5th Avenue, Moline.
Explanation: The City currently has a recorded Mortgage against said property for a façade grant that was given to Perry Stewart. Through the Façade Program, the loan is forgivable after 20 years with the condition that the property stay maintained until 2024, when the loan is expected to be forgiven. Staff is comfortable with subordinating given the fact that the City will remain in second position, while taking into consideration that there is still sufficient equity in the building in the event the loan defaults prior to 2024. Approval of this item would authorize execution of the Subordination Agreement for 1514-1518 5th Avenue and allow staff to do any and all things necessary to fulfill the terms of the period of the Mortgage. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: Recording Required
First Reading Ordinances
17. Council Bill/General Ordinance 3004-2018
An Ordinance amending Chapter 20, “Motor Vehicles And Traffic,” of the Moline Code of Ordinances, Appendix 10 thereof, “Parking Prohibited At Any Time,” by including 8th Avenue, on the south side, 20 feet to the east and west of 15th Street A.
Explanation: Traffic Committee reviewed request and recommends approval.
Fiscal Impact: n/a
Public Notice/Recording: n/a
18. Council Bill/General Ordinance 3005-2018
An Ordinance amending the Zoning & Land Development Ordinance of the City of Moline, Illinois, by enacting thereto an amendment of the Zoning Map, incorporated thereto as Section 35-3103. (Shawn Larson, 1300 block of 6th Avenue, south side)
Explanation: The developer, Shawn Larson, is requesting preliminary and final plan approval for his Preliminary and Final Planned Unit Development and rezoning from B-2 (Central Business District) to B-2 Planned Unit Development with a Special Use Permit that allows for a town house development (Central Business District Planned Unit Development). The Plan Commission has conditionally approved a special use permit subject to approval of the PUD by City Council. The development will consist of 22 townhomes. Staff recommends approval of the Preliminary and Final PUD and rezoning from B-2 to B-2 PUD with the following conditions:
1. The developer to coordinate with the Engineering Division to reconstruct the 6th Avenue streetscape to meet the level of B-1 streetscaping of Moline’s Downtown Streetscape Master Plan, subject to any applicable local or state specifications. This includes new concrete sidewalks with decorative banding, planters, street trees, decorative lighting, and (if necessary) dedication of right-of-way.
2. Any adjoining side street sidewalks in poor condition or misalignment to be replaced.
3. Any adjoining street trees in poor health near 13th Street or 14th Street should be replaced, and one additional large deciduous tree planted in the 14th Street boulevard near the building’s southeast corner. Shrubs and perennials should be added along the east and west building walls.
4. To allow for flexibility in and/or for the elimination of the conditions listed above by the City upon technical review of the site by all involved, including utility providers.
5. The trees remain alive, healthy and perpetual.
6. The rental units have the ability to be converted and sold separately.
Additional documentation attached.
Fiscal Impact: Increased Property Taxes
Public Notice/Recording: None
19. Council Bill/Special Ordinance 4004-2018
A Special Ordinance authorizing the Mayor and City Clerk to execute an Agreement with Action Valley Paintball, LLC, to lease a portion of Green Valley Park for the purpose of operating a paintball field that is open to the public.
Explanation: Action Valley Paintball, LLC, desires to lease a portion of Green Valley Park for the purpose of operating a paintball field that is open to the public. The term of said Lease shall run from April 1, 2018, through March 31, 2020. The Park and Recreation Board supports the Agreement and believes that this Agreement will enhance services for residents and visitors as there are currently no similar services offered in the area. Additional documentation attached.
Fiscal Impact: City of Moline will receive $440.00 income annually for the lease term.
Public Notice/Recording: n/a
20. Council Bill/Special Ordinance 4005-2018
A Special Ordinance authorizing the Mayor and City Clerk to execute an Agreement with John Rogers DBA Roy’s All Fed Up to sell food and beverages from a mobile concession stand along a portion of Ben Butterworth Parkway.
Explanation: John Rogers DBA Roy’s All Fed Up desires a Lease and Concession Agreement for the purpose of selling food and beverages from a mobile concession stand along a portion of Ben Butterworth Parkway. The term of this Agreement shall commence on April 1, 2018, and shall continue through October 31, 2021, but may be extended to November 15, 2021, in the owner’s sole discretion. Vendor may only conduct its operations annually from April 1 through October 31, but may be authorized by the owner, in its sole discretion, to continue operations until November 15. The Park and Recreation Board supports the Agreement and believes that this Agreement will enhance services for residents and visitors utilizing the Parkway. John Rogers DBA Roy’s All Fed Up has been providing these services at this location on Ben Butterworth Parkway since 2008. Additional documentation attached.
Fiscal Impact: City of Moline will receive $720 income annually for lease term
Public Notice/Recording: N/A
Miscellaneous Business (if necessary)
Public Comment:
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4560
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