East Moline City Council met April 2.
Here is the minutes provided by the Council:
Pledge:
Mayor Freeman led the City Council and all those present in the Pledge of Allegiance to the Flag,
Roll Call:
Mayor Freeman called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Alissa Sallows, Gary Almblade, Nancy Mulcahey, Ed DeJaynes, Gary Miller and Robert Cheffer.
Public Comment:
None
City Clerk’s Report:
City Clerk Holmes passed.
Additions/Corrections To Agenda:
None.
Consent Agenda:
City Clerk Arletta D. Holmes read the Consent Agenda that included the following:
a. Approval of the City Council Minutes of March 19, 2018.
b. Approval of the Committee-of-the-Whole Minutes of March 19, 2018.
c. Approval of Salaries for March 23, 2018 in the amount of $413,316.44.
d. Approval of Bills in the amount of $347,122.17.
A motion was made by Alderman DeJaynes, seconded by Alderman Miller to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Sallows, Almblade, Mulcahey, DeJaynes, Miller, and Cheffer. Motion carried.
Alderman Rico arrived at 6:35pm
Report By Mayor:
Letter of Resignation-
Mayor Freeman informed the City Council that Alderman Robert Cheffer has submitted his letter of resignation, effective April 30, 2018. Mayor Freeman thanked Alderman Cheffer for his dedication in serving his community and he will greatly be missed.
Proclamations:
American Red Cross - “Sound the Alarm, Save A Life”-
Mayor Freeman read and presented to Ms. Amber Wood, a proclamation proclaiming April 28, 2018 as American Red Cross “The Day TO Sound the Alarm”, This is a program that promotes the installation of smoke alarms. Ms. Wood thanked the Mayor and City Council for the for the proclamation, and we encouraged everyone to support the American Red Cross and join in this lifesaving effort.
Junior Achievement-
Mayor Freeman read, and presented to Mr. Dougal Nelson -Vice-President of Development for J.A. a proclamation proclaiming April 5, 2018 as Junior Achievement of the Heartland. Mr. Nelson thanked Mayor Freeman and the City Council for their continued support of Junior Achievement.
The Quad Cities Big Table Weekend-
Mayor Freeman read, and presented Ms. Kate Hotle, Ms. Jennie Swanson and Mr. Decker Ploehn a proclamation proclaiming April 20 and 21, 2018 as The Quad Cities Big Table Weekend. Ms. Hotle, Ms. Swanson, and Mr. Ploehn thanked Mayor Freeman and the City Council for the proclamation, and for their support.
City Attorney Graham Lee Presented The Following Resolutions: Resolution 18-13: A Resolution Of The City Council Of The City Of East Moline, Illinois, Authorizing Approval Of The Low Responsive Bid From Legacy Corporation, In The Amount Of $978,880.00 For A Contract Award Of The 7th Street Water Main Replacement For The City Of East Moline, Illinois.
A motion was made by Alderman Cheffer, seconded by Alderman Rico, to approve Resolution 18-13.
Discussion:
Alderman Sallows expressed her concerns regarding problems Legacy Corporation has had with Municipal projects elsewhere. Mayor Freeman, informed Alderman Sallows that he was aware of her concerns. Mr. Miller, GIS Specialist, informed City Council that Legacy Corporation was following the plans provided by the Engineer.
Upon roll call the following voted in favor: Rico, Almblade, Mulcahey, DeJaynes, Miller and Cheffer. Opposed: Sallows. Motion carried 6-1.
Resolution 18-14: A Resolution Of The City Council Of The City Of East Moline, Illinois, Authorizing Approval Of An Engineering Agreement For The Railroad Alley Water Main Replacement For The City Of East Moline, Illinois.
A motion was made by Alderman Miller, seconded by Alderman DeJaynes, to approve Resolution 18-14. Upon roll call the following voted in favor: Rico, Sallows, Almblade, Mulcahey, DeJaynes, Miller and Cheffer. Motion carried.
Resolution 18-15: A Resolution Of The City Councilof East Moline, Illinois, Authorizing An Intergovernmental Agreement To Provide Temporary Emergency Dispatch Services To The City Of Silvis.
A motion was made by Alderman Sallows, seconded by Alderman Almblade, to approve Resolution 18-15. Upon roll call the following voted in favor: Rico, Sallows, Almblade, Mulcahey, DeJaynes, Miller and Cheffer. Motion carried.
Resolution 18-16: A Resolution Of The City Council Of The City Of East Moline, Illinois, Approving The Bend Infrastructure Line Of Credit.
A motion was made by Alderman Cheffer, seconded by Alderman Rico, to approve Resolution 18-16 Upon roll call the following voted in favor: Rico, Sallows, and Cheffer. Opposed: Almblade, Mulcahey, DeJaynes and Miller. Motion fails. 3 – 4
Discussion:
Alderman Mulcahey raised concerns about whether the City Council was fully informed about the project as well as whether signed guarantees from the developers were in hand. Alderman Mulcahey requested that city staff prepare an internal spreadsheet to track financials on this project. Mayor Freeman assured Alderman Mulcahey that the proper documentation would be executed. Mayor Freeman asked Mr. Mike VanDeHeede, from Great River Property Development LLC to address the Council’s questions.
Mr. VanDeHeede assured the Council that the project is ahead of schedule, on budget and is “scrutinized” at every level. Alderman Mulcahey and Alderman Almblade continued to express their reluctance. Alderman Almblade expressed his concerns and he wanted guarantees for the City. After a lengthy discussion, comments and questions;
A motion was made by Alderman Almblade, seconded by Alderman DeJaynes, to approve $8 Million Dollars to continue working on The Bend without delay. Upon roll call the following voted in favor: Rico, Sallows, Almblade, Mulcahey, DeJaynes, Miller and Cheffer. Motion carried.
Committee-Of-The-Whole (Alderman Mulcahey)
Alderman Mulcahey had no items for discussion. All items have been covered under the Consent Agenda, Resolution, or Ordinance.
Mayor Freeman informed the City Council that they are in contact with Bohnsack & Frommelt LLP to see if they would consider assisting the City until a replacement hire is found for the position of Director of Finance.
City Staff Communication:
Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:
Chief Reynolds, EMPD – Chief Reynolds informed the City Council that beginning April 9, EMPD will provide temporary third shift emergency dispatch services to the City of Silvis. He also said the “Lunch with a COP” program has expanded to three lunches per week. At the East Moline School District and Our Lady of Grace. Collision Repair is still providing lunch.
Mr. Girdler, City Administrator – Mr. Girdler informed the City Council that the latest Opec report was sent by email regarding actuarial report. Mr. Girdler stated if anyone is interested in reviewing this report please contact him. Mr. Girdler stated that he has two items for discussion in Executive Closed Session.
Mr. Miller, Engineering – Mr. Miller informed the City Council that the Motor Fuel Tax (MFT) Projects are going well. This project includes the asphalt overlay program, pavement patching, and the sealcoating program.
Battalion Chief Claus, EMFD – Mr. Claus informed the City Council that the Red Cross has decided to have residents call in to schedule smoke detector appointment prior to installations taking place on April 28.
Mr. Lambrecht, Director of Maintenance Services – Mr. Lambrecht informed that the maintenance crews have been out cleaning and landscaping on various streets. The Road Patcher is out and repairing the streets. Staff is in the process of preparing opening the parks for Spring.
Mr. Drake, WWWTP Director of Facilities – Mr. Drake informed the City Council there is one raw water pump #2 at the water plant river station had diminished capacity which was pulled. They are rebuilding that pump, we will have it back in an operation in the next two weeks.
Mayor Freeman announced that there will be a Closed Session regarding Collective Bargaining and acquisition of property.
Recess Session:
A motion was made by Alderman Sallows, seconded by Alderman Almblade, to recess the City Council meeting and go into the Closed Session. Upon roll call the following voted in favor: Rico, Sallows, Almblade, Mulcahey, DeJaynes, Miller, and Cheffer. Motion carried.
Closed Session:
A motion was made by Alderman Mulcahey, seconded by Alderman Almblade, to go into Closed Session to discuss the following: Collective Bargaining, and Acquisition of Property. Upon roll call the following voted in favor: Rico, Sallows, Almblade, Mulcahey, DeJaynes, Miller, and Cheffer. Motion carried.
Reconvene Open Session:
A motion was made by Alderman Almblade, seconded by Alderman Rico, to go back into the regular City Council meeting. Upon roll call the following voted in favor: Rico, Sallows, Almblade, Mulcahey, DeJaynes, Miller and Cheffer. Motion carried.
No Action Taken in Closed Session
Adjournment:
A motion was made by Alderman Almblade, seconded by Alderman Rico, to adjourn the City Council meeting. Upon roll call the following voted in favor: Rico, Sallows, Almblade, Mulcahey, DeJaynes, Miller, and Cheffer. Motion carried. 8:09 p.m.
http://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_04022018-465
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