Village of Port Byron Board of Trustees met April 16.
Here is the minutes provided by the Board:
The Village Board Meeting was called to order by Mayor Bruce Peterson at 6:00 p.m. on Monday April 16, 2018
Roll Call / Establishment Of Quorum / Pledge Of Allegiance:
Roll Call #1: Present: Trustees Brian Bitler, Patty Lindley, Wayne Oney, Dustin Sloan
Absent: Gerry Meade, Wes Wells
Mayor Peterson declared a quorum present
Also Present:Sarah Gorham, Attorney; Officers Sgt Schaver and Mendoza, RICO Sheriff’s Dept; Eric Sikkema, Public Works; Carol Henry, Treasurer
Comments From The Mayor:
Thanks to Carol Henry for serving as Village Treasurer for last several months, as this is her last month of service and Deb Laleman returns next month
The Village is looking at installation of solar panels to provide energy for the waste water treatment Plant
Village also studying feasibility of a dog park
Gallery (Comments must be limited to 5 minutes per person, 30 minutes per subject.)
None
Committee Reports:
A. Public Information/Finance Committees
1. Green Committee Sarah Ford
a. Earth Day Village-wide cleanup
1) There will be a river shore cleanup on Sunday 4/22 (Earth Day)
2) Sarah has recruited a number of youth volunteers
3) Gloves, bags, etc. furnished through Living Lands & Waters
4) Time not yet finalized yet
b. Farmer’s Market
1) Was not well attended last year on Main Street
2) Would like to try moving to Sunday afternoons, somewhere on Rte. 84
c. Musical flower instruments
1) Much positive feedback has been received
2) Working on location and will get back to Board
2. Village Finance Committee Wayne Oney
a. 0318 Treasurer’s reports, including P&L Visa and check registers (C/A Item D)
b. Possible financial incentives for new water hookups
Trustee Oney made a motion recommending the Village pay the first six months of water usage for a new hookup, up to a maximum of $40 per month, for water usage for the first 6 months, plus waive the $400 water hookup fee, for all new Village water users, seconded by Trustee Sloan; this provision would be effective April 16, 2018 and expire May 31, 2020
Roll Call #2: Ayes: Oney, Sloan, Lindley, Mayor Peterson
Nays: Bitler
Absent: Wells, Meade
Mayor Peterson declared motion approved
c. Mayor Peterson has undertaken to order LED bulbs for Village Hall as a cost-saving measure.
1) They are being installed in the existing light fixtures without issue
2) Mid-American Energy will provide some rebates as well
3. Economic Development Wes Wells
a. Economic Development Minutes of 2/12/18 and 3/26/18 (C/A Item E)
4. MSA
a. Relocation of water main for IDOT re-construction of Rt. 84 culvert
b. Part of highway will be closed for a while for the construction
c. IDOT will relocate water main in their construction, but our cost
Trustee Bitler made a motion to approve MSA Task Order, providing for the design, permitting, conferring with IDOT and any necessary engineering on this project, at a cost of $19,800, to be taken from TIF.
Mayor Peterson objected to use of TIF funds for the infrastructure work. Much discussion ensued. Trustee Lindley seconded the motion. More discussion ensued.
Roll Call #3: Ayes: Bitler, Lindley, Sloan
Nays: Oney, Peterson
Absent: Meade, Wells
Approval/denial of motion in question
Subsequently, after return to the issue and further discussion, Trustee Bitler amended his original motion to change original funding source of all TIF to ½ from TIF, ½ From General
Roll Call #6: Ayes: Bitler, Lindley, Sloan, Oney
Nays: None
Absent: Wells, Meade
Mayor Peterson declared motion approved
5. IRDC Committee Gerry Meade
No updates
6. Planning/Zoning Committee Gerry Meade
a. P & Z Minutes of 3/14/18 (C/A Item F)
7. Ordinance, Grants & Audits Patty Lindley
No updates
8. Personnel Patty Lindley
No updates
B. Public Works Eric Sikkema
a. Purchase of steel bollards
Trustee Sloan made a motion to approve purchase of nine (9) steel bollards at a cost of $1000, to be paid from General/Street budget, seconded by Trustee Lindley
Roll Call #4: Ayes: Sloan, Lindley, Bitler, Oney
Nays: None
Absent: Wells, Meade
Mayor Peterson declared motion approved
1. Recycling And Refuse Dustin Sloan
a. Bulk pickup is Saturday May 5
2. Water/Sewer Brian Bitler
No updates
3. Bldg. & Grounds/Streets & Street Lights Brian Bitler
a. Bid for re-roofing Village Hall
1) Four bids received, but one did not meet required specs
Trustee Bitler made a motion to approve awarding the bid from Sterling Commercial Roofing at a cost of $75,500, to be paid half from TIF and half from Capital Reserve/General, seconded by Trustee Sloan
Roll Call #5: Ayes: Bitler, Sloan, Lindley, Oney
Nays: None
Absent: Meade, Wells
Mayor Peterson declared motion approved
b. Trustee Bitler said we need to wait until end of month to find out new mail routes for installation of mailboxes
4. Cemetery Gerry Meade
No updates
5. Administrative Bruce Peterson
a. Minutes from the April 2, 2018 Board Meeting (C/A Item A)
b. RI County Sheriff’s reports for March 2018 (C/A Item B)
c. RCPBFPD Report for March 2018 (C/A Item C)
Review Items On Consent Agenda:
Item; Action; Description:
A; Approve; Minutes from the April 2, 2018 Board Meeting
B; Receive; RI County Sheriff’s reports for March 2018
C; Receive; RCPBFPD Report for March 2018
D; Receive; 0318 Treasurer’s reports, including P&L Visa and check registers
E; Receive; Economic Development Minutes of 02/12/18 and 03/26/18
F; Receive; Planning & Zoning Minutes of 03/14/18
Trustee Sloan made a motion, seconded by Trustee Bitler, to approve the Consent Agenda All “Ayes”, no “Nays” - Mayor Peterson declared motion approved
Correspondence:
None
Old Business:
None
New Business:
None
Gallery – Questions, Comments:
None
Adjourn:
Trustee Sloan made a motion to adjourn, seconded by Trustee Oney All Ayes, No Nays - Mayor Peterson declared the meeting adjourned at 7:30 pm
https://portbyronil.com/wp-content/uploads/2018/05/MN-041618.pdf
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