East Moline City Council met July 16.
Here is the minutes provided by the Council:
PLEDGE:
Mayor Freeman led the City Council and all those present in the Pledge of Allegiance to the Flag,
ROLL CALL
Mayor Freeman called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Alissa Sallows, Gary Almblade, Nancy Mulcahey, Ed DeJaynes, Gary Miller, David Brown, and Jose Rico.
PUBLIC COMMENT:
None
CITY CLERK’S REPORT
City Clerk Holmes informed the City Council that the City Clerk’s Office will be closed, beginning Friday, August 3rd until Friday, August 10th. The Office will promptly re-open on Monday, August 13th, at 8:00 a.m. In my absence, Wanda Roberts, will be the acting City Clerk for the August 6, 2018 City Council Meeting.
ADDITIONS/CORRECTIONS TO AGENDA:
None.
CONSENT AGENDA:
City Clerk Arletta D. Holmes read the Consent Agenda that included the following:
a. Approval of the City Council Minutes of July 2, 2018.
b. Approval of the Committee-of-the-Whole Minutes of July 2, 2018.
c. Approval of Salaries for July 13, 2018 in the amount of $445,108.79.
d. Approval of Bills in the amount of $797,646.68.
A motion was made by Alderman DeJaynes, seconded by Alderman Miller, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Sallows, Almblade, Mulcahey, DeJaynes, Miller, Brown, and Rico. Motion carried.
REPORT BY MAYOR
Mayor Freeman updated the City Council regarding the 7th Street Project. There have been concerns regarding the washed-out rock, which Mayor Freeman and Alderman Sallows met this afternoon to discuss these issues. Mayor Freeman met with the project site manager Morgan Mays from IMEG to continue addressing these issues with only a few weeks left. We hope to be able to get through this without controversy. We will look at this issue before we go out for future bids.
Mayor Freeman allowed Mr. Mays from IMEG to address the City Council. Mr. Mays stated that if anyone had any concerns or questions to contact the city or any of the IMEG representatives that is on the site. We will try and address those concerns as soon as possible.
Mr. Mays stated that the original project was supposed to been completed yesterday. However, their official request for an extension which was submitted by the contractor prior to the completion date of
this project. Justification was submitted along with other documentation. We do believe that they do have justification for the extension request however, there are several items that we do not agree with. We will be providing a formal change order for extending that project deadline.
Mr. Kammler noted that it will be another two to three weeks before the project is completed.
Mr. Mays replied that it should be wrapped up before months end.
Mr. Kammler stated before school starts. We will have another project starting while school is going on.
Mayor Freeman asked if that will be the resurfacing. Mr. Kammler replied yes.
Alderman Sallows raised the question regarding the $500 per day fine for not completing the 7th Street Project on time by Legacy?
Mr. Kammler explained how the process works contractually.
1. The contractor must first submit a request for an extension.
2. The contractor will provide documentation that IMEG personnel will look at.
3. We are in the phase where we are looking at everything (if there was a wire accidently hit, etc.) to make a determination on how much additional time will be given.
4. For each day that the contractor goes over they will be assessed a $500 per day fine until the contract is completed.
Mr. Mays noted that there are a lot of unknows with underground work. We have done a lot of due diligence ahead of time, but you have a lot of systems that has been around for more than 100 years.
Alderman Almblade asked when will the resurfacing begin? Mr. Kammler replied that the resurfacing will be starting soon, we are still waiting on contacts to be signed by the State of Illinois.
Additional discussion was held regarding the 7th Street project near the schools.
CITY ATTORNEY GRAHAM LEE PRESENTED THE FOLLOWING RESOLUTIONS:
RESOLUTION 18-39: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE BID FROM R.P. LUMBER IN THE AMOUNT OF $19,307.54 FOR MATERIALS TO BUILD A POLE BUILDING AT THE WATER TREATMENT PLANT.
A motion was made by Alderman Sallows, seconded by Alderman Almblade, to approve Resolution 18-39. Upon roll call the following voted in favor: Sallows, Almblade, Mulcahey, DeJaynes, Miller, Brown, and Rico. Motion carried.
RESOLUTION 18-40: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING THE PROFESSIONAL SERVICES AGREEMENT WITH PGAV PLANNERS, LLC FOR THE CITY OF EAST MOLINE, ILLINOIS,
A motion was made by Alderman, Almblade, seconded by Alderman Sallows, to approve Resolution 18-40. Upon roll call the following voted in favor: Sallows, Almblade, Mulcahey, DeJaynes, Miller, Brown, and Rico. Motion carried.
RESOLUTION 18-41: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING THE REQUEST BY VICTORY BAPTIST CHURCH TO WAIVE THE LIENS ON THE OLD FOREST HILL PROPERTY ON 11TH STREET EAST MOLINE, ILLINOIS.
A motion was made by Alderman Rico, seconded by Alderman Almblade, to approve Resolution 18-41.
DISCUSSION:
Alderman Miller expressed his concerns why HUD did not pay the liens owed the city. He does not understand why the City is waiving the fees. Mayor Freeman explained the history of the property and issues the City has had with the property over the years. Mayor Freeman went on to explain how the process worked since HUD sold the property.
Upon roll call the following voted in favor: Sallows, Almblade, Mulcahey, Brown, and Rico. Opposed: DeJaynes, and Miller. Motion carried 5-2.
RESOLUTION 18-42: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF AN AGREEMENT WITH QUAD CITY TOWING, INC., FOR TOWING SERVICES FOR THE CITY OF EAST MOLINE, ILLINOIS.
A motion was made by Alderman Almblade, seconded by Alderman Rico, to approve Resolution 18-42. Upon roll call the following voted in favor: Sallows, Almblade, Mulcahey, Miller, Brown, and Rico.
Oppose: DeJaynes. Motion carried 6-1.
RESOLUTION 18-43: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF REPLACING A 2011 FORD EXPEDITION SQUAD CAR WITH A 2018 POLICE INTERCEPTOR UTILITY SQUAD CAR.
A motion was made by Alderman Brown, seconded by Alderman Rico, to approve Resolution 18-43. Upon roll call the following voted in favor: Sallows, Almblade, Mulcahey, DeJaynes, Miller, Brown, and Rico. Motion carried.
RESOLUTION 18-44: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF REPLACEMENT POLICE OFFICERS FOR THE CITY OF EAST MOLINE POLICE DEPARTMENT.
A motion was made by Alderman Miller, seconded by Alderman DeJaynes, to approve Resolution 18-44.
DISCUSSION:
Alderman Almblade commented that he appreciated the comments from Chief Reynolds. However, he is unable to vote for this Resolution because he does not think there is enough money in the unfunded liabilities. Alderman Almblade stated that he is unable to support hiring new police officers.
Upon roll call the following voted in favor: Sallows, Mulcahey, DeJaynes, Miller, Brown, and Rico. Oppose: Almblade. Motion carried 6-1.
RESOLUTION 18-45: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF EAST MOLINE, AND THE ILLINOIS F.O.P. LABOR COUNCIL/EAST MOLINE F.O.P. LODGE #96.
A motion was made by Alderman Brown, seconded by Alderman Rico, to approve Resolution 18-45.
DISCUSSION:
Alderman Mulcahey expressed concern about the 6.75% increase over 3 years. ASFCME was 4.5% over 3 years and another 1.75%, it is a lot at one time when we are struggling with are finances. I will be voting no tonight based on the rate increases.
Alderman Sallows asked based on 6 month increments how much are we saving?
Chief Reynolds stated that he figured it up, that the first year that it was 1% instead of 2%. The second year is 1.9% then 2.5%. The actual payout will be 5.4% over the life of the contract.
Upon roll call the following voted in favor: Sallows, Miller, Brown, and Rico. Oppose: Almblade, Mulcahey, and DeJaynes. Motion carried 4-3.
RESOLUTION 18-46: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EAST MOLINE AND THE CITY OF MOLINE ON BEHALF OF THE ILLINOIS QUAD CITIES HEALTH HOME COALITION.
A motion was made by Alderman Brown, seconded by Alderman Almblade, to approve Resolution 18-46.
Mr. Gridler explained what the Memorandum of Understanding serves as the agreement between the City of East Moline and the City of Moline. This shows what funds that will be awarded if the Lead Grant is approve to the communities. The MOU was sent out earlier today, it was inadvertently left off the agenda.
Ms. Whiting stated this is the Healthy Homes Lead Hazard Reduction Program. Moline will be applying on behalf of the Coalition. If it is awarded it would be up to fifteen (15) units to be done in the City of East Moline approximately $171,000 in rehabilitation.
Mayor Freeman questioned what is the cost to the City? Ms. Whiting stated it is a match in time. Requiring Inspectors to go out and attend meetings.
Upon roll call the following voted in favor: Sallows, Almblade, Mulcahey, DeJaynes, Miller, Brown, and Rico. Motion carried.
COMMITTEE-OF-THE-WHOLE (Alderman Brown)
Alderman Brown had no items for discussion. All items have been covered under the Consent Agenda, Resolution, or Ordinance.
CITY STAFF COMMUNICATION:
Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:
Chief Reynolds, EMPD – Chief Reynolds reported that the East Moline Police Department will be hosting a Junior Police Academy for kids between the ages of 10 to 15. The Junior Police Academy will be held beginning July 23rd through July 27th from 1:00 pm until 5:00 pm. This program is free.
Ms. Annaka Whiting, Finance Director – Ms. Whiting updated the City Council while working on a budget memo it was noted that the City’s reasonability for IMRF went down to 6.17% which was up to around 11% previously.
Mr. Darin Girdler, City Administrator – Mr. Girdler thanked the City Council for the long awaited collective bargaining agreement between the City and Illinois F.O.P. Labor Council/East Moline F.O.P. Lodge #96. The Illinois Fire Fighters (IFF) meets Tuesday, July 17, 2018 to ratify or not to ratify the contract. This will be brought before the Council at the next meeting on Monday, August 6, 2018.
Mr. Kammler, Director of Engineering – Mr. Kammler informed the City Council that they continue working on Motor Fuel Tax (MFT) Projects.
2nd Street Storm Sewer Project – just north of 15th Ave, they are in the process of replacing storm sewer pipe which include 18th Ave. This project is working its way uphill and then south from that point. Temporary access is being made for residents that are affected by this project.
Project with Valley Construction has stalled out and will be starting later this week.
2018 Commercial Arterial Patching project on 5th Ave, running in front of John Deere Logistics (previous Jacobsen) up to Valspar. Some of the largest patching will be done during John Deere shut down in September.
Rob DeFrance, Fire Chief – Chief DeFrance informed City Council that the Firefighter which was hired on April 30, 2018 has turned in his resignation. He will be leaving the department on July 30, 2018, he has accepted a position with the Geneva Fire Department. He will be receiving approximately a $20,000 increase just starting out. As you know the City is unable to compete with that. We did not have any training monies invested in this Firefighter. However, he did help alleviate some overtime.
Mayor Freeman announced that there will be no closed session tonight.
ADJOURNMENT:
A motion was made by Alderman DeJaynes, seconded by Alderman Almblade, to adjourn the City Council meeting. Upon roll call the following voted in favor: Sallows, Almblade, Mulcahey, Miller, Brown and Rico. Motion carried. 7:00p.m.
http://il-eastmoline.civicplus.com/AgendaCenter/ViewFile/Minutes/_07162018-487
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