City of Aledo Council met Oct. 1.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on October 01, 2018. MAYOR HAGLOCH called the meeting to order at 7:30 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, JAY DOHERTY, JIM HOLMES, and CHRIS KOPP. Mayor CHRISTOPHER HAGLOCH.
Also present were ERIN KNACKSTEDT, City Administrator, CHRIS SULLIVAN, Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, TARAH SIPES, Economic Development Coordinator, JOSHUA HERMAN, Labor Attorney, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Aledo Times Record and Rock Island Argus, and Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by ALD. Chausse.
Closed Session:
Motion was made BY ALDERMAN COOPER and seconded by ALDERMAN KOPP to adjourn to closed session to discuss:
A. Collective Bargaining Section 2(c)(2) Open Meetings Act.
A Roll call vote was recorded as follows:
YEAS: Bertrand, Cooper, Doherty, Holmes, and Kopp. NO: Bewley. PRESENT: Chausse. Motion carried. 5 yeas, 1 nay, 1 present. The meeting was recessed to closed session at 6:17 P.M.
Reconvene in Open Session:
Council reconvened in open session at 7:07 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, BEWLEY, CHAUSSE, COOPER, DOHERTY, HOLMES, and KOPP, MAYOR HAGLOCH, as well as, CITY ADMINISTRATOR KNACKSTEDT, CHIEF SULLIVAN, DPW BLASER, and CITY CLERK DALE.
Appearances: I.U.O.E. Local 1150 – 3511 78th Avenue West, Rock Island, Il., 61201: Karl Drapeaux, Business Representative of Local 150, appeared before the Committee of the Whole to speak about the Public Works employees wanting to join the I.U.O.E. Local 150 union with 100% of the unit wanting to unionize. A letter was read aloud by Karl Drapeaux noting 150 represents Aledo Police Department and Administrative staff. Local 150 recently organized the Public Works Department and noted their disappointment to learn the City was objecting to the scope of the proposed unit. The City continues to review health insurance for its employees. Local 150 provided a proposal that would provide coverage to all City employees.
It was noted, Local 150 and Aledo have had a productive relationship for many years. Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
Streets: mowing; preparation for Oktoberfest; preparation for Homecoming Parade; storm damage clean-up; stump work; grass seeding; and sink hole repair on NE 7th Avenue.
Water: JULIE’s; mowing; WTP cleaning; RO filters were cleaned; and the pre- filters were changed.
Gas: JULIE’s; master meter is complete; painting all new piping and finishing loose ends; and valve replacement at NW 9th Avenue.
Cemetery: Three (3) funerals occurred. Mowing, stone repair and jetting continues.
DPW: City Hall exterior project punch list; bid opening for Bowlyou’s Ice Cream & Grill sidewalk replacement project; Phase III downtown street project job meeting; NE Quadrant re-surfacing project pre-construction meeting; preparation for budget F/Y19; and preparation for upcoming committee meetings.
Aledo Police Department Activity Report: CHIEF Sullivan reported Nathan Lewis has reported to Macon County Law Enforcement Training Center. His graduation date is scheduled for January 4, 2019.
The next Drug Take Back Day will be held at the Aledo Police Department on the morning of Saturday, October 27, 2018. We will be accepting any and all medications that are unneeded, outdated, or left over. The take back event runs from 10:00 a.m. to 2:00 p.m.
The Department is in the process of recruiting part-time officers to replace the officers who were transitioned to full-time status over the past year. The only academy classes with openings for part-time officers are in Aurora, Illinois and Belleville, Illinois. The part-time police academy to begin on December 15th, 2018.
Administration Report: ADMINISTRATOR Knackstedt attended the IML Conference in Chicago, Illinois. ADMINISTRATOR continues to work on the safe routes to school grant application. City staff working on a proposed budget for F/Y19 with staff looking to finalize budget numbers by October 22nd. Tentative budget sessions to be held on Monday, October 29th and Tuesday, October 30th.
EDC Sipes hosted a “Starting A Business in Illinois” Workshop on September 27th at the Aledo Fire Station. It was noted five (5) individuals attended the workshop. EDC also has been working on the fall/winter Aledo bulletin.
CITY CLERK Dale provided monthly information regarding utility billing, payroll, and quarterly reports regarding sales tax revenue and building permits. CITY CLERK reported the revenue from the water salesman had increased from prior years. Better procedures regarding the water salesman to be reviewed and implemented.
Mayor’s Report: MAYOR Hagloch read a proclamation declaring Trick or Treat hours in Aledo to be held on October 31, 2018 between the hours of 5:30 o’clock p.m. and 7:30 o’clock p.m. in Aledo.
Committee Report: ALD. Kopp reported a Finance Committee meeting was held on September 24, 2018. The Committee reviewed additional information regarding the waste hauler “garbage” contract. A draft contract to be negotiated and brought back before the committee for further review.
ALD. Cooper reported a Public Property, Streets & Sidewalks Committee meeting was held on September 24, 2018. The Committee discussed the appraisal for the Roosevelt Military Academy property and professional services at the button building regarding cost estimates for roof replacement and/or demolition.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN HOLMES to approve the meeting minutes of September 17, 2018 as presented. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Doherty, Holmes, Kopp, and Bertrand. NO: None. Motion carried. 7 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN
BERTRAND that the Invoice Listing, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Doherty, Holmes, Bertrand, and Bewley. NO: Kopp. Motion carried. 6 yeas, 1 nay.
RESOLUTION NO. 33R, SERIES OF 2018; AN AGREEMENT BETWEEN THE BOARD OF EDUCATION OF MERCER COUNTY SCHOOL DISTRICT #404, AND THE CITY OF ALEDO FOR SCHOOL RESOURCE OFFICER SERVICES:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN COOPER to approve Resolution No. 33R, Series of 2018; An agreement between the Board of Education of Mercer County School District #404, and the City of Aledo for School Resource Officer Services.
Amending the deployment of an officer to the high school from a minimum of two (2) hours to a minimum of four (4) hours per school day;
Increase payment for 2018-2019 school year, $12,500 on or before first day of school in August, 2018 and $12,500 on or before first day of school in January, 2019; and,
Increase payment for 2018-2019 school year, $12,500 on or before first day of school in August, 2019 and $12,500 on or before first day of school in January, 2020.
A Roll call vote was recorded as follows:
YES: Cooper, Doherty, Holmes, Kopp, Bertrand, and Bewley. NO: None. ABSTAIN: Chausse. Motion carried. 6 yeas, 0 nays, 1 abstention.
RESOLUTION NO. 34R, SERIES OF 2018; ACCEPTING BID AND AWARDING A CONTRACT FOR BOWLYOU’S ICE CREAM AND GRILL SIDEWALK REPLACEMENT:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN DOHERTY to approve Resolution No. 34R, Series of 2018; Accepting Bid and Awarding a Contract for Bowlyou’s Ice Cream & Grill, 300 SE 3rd Street, Aledo, IL., 61231 Sidewalk Replacement, and to be awarded to Puckett Concrete Inc.,105 Main Street, New Boston, IL., 61272 in an amount of Forty-four Thousand Dollars ($44,000). A Roll call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Bertrand, Bewley, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 35R, SERIES OF 2018; ACCEPTING PROPOSAL FOR VARIOUS ASPHALT STREET REPAIRS ON THE 300 BLOCK OF EAST MAIN STREET, THE AREAS LOCATED AROUND CITY HALL GARAGE AND COMPEER FINANCIAL, AND THE INTERSECTION OF SW 2ND AVENUE AND 4TH STREET IN ALEDO, ILLINOIS:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN KOPP to approve Resolution No. 35R, Series of 2018; accepting proposal for various asphalt street repairs on the 300 block of E. Main Street, the areas located around City Hall garage and Compeer Financial, and the intersection of SW 2nd Avenue and 4th Street in Aledo, Illinois; and award to Tri-City Blacktop Inc., whose quote for such repairs in the amount of Nineteen Thousand Seven Hundred Sixty Dollars ($19,760). A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Bertrand, Bewley, Chausse, Cooper, and Doherty. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING 2018 FALL CLEAN UP DAYS AND AWARDING CONTRACT:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN HOLMES to approve the 2018 fall clean up days and award contract to Jackson Disposal Inc. in the amount of Three Hundred Ten Dollars ($310) per container. A Roll call vote was recorded as follows:
YES: Kopp, Bertrand, Bewley, Chausse, Cooper, Doherty, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING A CONTRACT WITH LAMAR COMPANIES FOR ALEDO EVENT BILLBOARDS:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN BERTRAND to a contract with Lamar Companies for Aledo Event Billboards in 2018 for an amount of Five Thousand Dollars ($5,000). A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Doherty, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION TO ACCEPT WITH REGRET THE RESIGNATION OF WARD II ALDERMAN RANDAL SLATER:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to accept with regret the resignation of Ward II Alderman Randal Slater. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Doherty, Holmes, Kopp, and Bertrand. NO: None. Motion carried. 7 yeas, 0 nays.
STANDING COMMITTEE REPORTS: No Report. OLD BUSINESS: No Report.
ALD. Bewley left the meeting at 7:54 p.m.
NEW BUSINESS: Review of Compliance Review #66 Covering the Receipt and Disbursement of Motor Fuel Tax Funds by the City for the period of January 1, 2017 and ending December 31, 2017: CITY CLERK Dale provided a copy of compliance review #66 covering the receipt and disbursement of Motor Fuel Tax funds by the City. The report is a compliance review conducted by Illinois Department of Transportation Local Roads and Streets.
IDOT certified that entries and receipts in these books and records are true and correct and are in agreement with the records maintained by the Department of Transportation and the entries for disbursement are supported by cancelled warrants or checks with exceptions noted in the compliance review findings.
CLOSED SESSION:
Motion was made BY ALDERMAN CHAUSSE and seconded by ALDERMAN DOHERTY to adjourn to closed session to discuss:
A. Setting of a Price for Sale or Lease of Real Property Section 2(c)(6) Open Meetings Act.
A Roll call vote was recorded as follows:
YEAS: Chausse, Cooper, Doherty, Holmes, Kopp, and Bertrand. NO: None. Motion carried. 6 yeas, 0 nays. The meeting was recessed to closed session at 7:55 P.M.
RECONVENE IN OPEN SESSION:
Council reconvened in open session at 8:25 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, CHAUSSE, COOPER, DOHERTY, HOLMES, and KOPP, MAYOR HAGLOCH, as well as, CITY ADMINISTRATOR KNACKSTEDT, DPW BLASER, EDC SIPES, and CITY CLERK DALE.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN COOPER that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 8:26 P.M.
Minutes approved by Council action October 15, 2018.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_10012018-139
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