Village of Andalusia Village Board met December 17.
Here is the agenda as provided by the board:
Call to Order
The Board of Trustees met in a public meeting on Monday December 17, 2018 at the Village Hall. The meeting was called to order by President Curt Morrow at 7:00 pm. He led the pledge to the flag.
Roll Call
Present: President Morrow, Trustee Brackney, Trustee Neece, Trustee Woeber, Trustee Pittard, Trustee Anderson
Absent: Trustee Einfeldt
TRUSTEE NEECE MADE A MOTION TO ACCEPT THE MINUTES FROM THE DECEMBER 3, 2018 BOARD MEETING. SECONDED BY TRUSTEE BRACKNEY. VOICE VOTE.
AYE: TRUSTEE NEECE, TRUSTEE BRACKNEY, TRUSTEE PITTARD, TRUSTEE WOEBER, TRUSTEE ANDERSON
NAY: NONE
MOTION CARRIED: 5-0 (1 absent)
TRUSTEE ANDERSON MADE A MOTION TO APPROVE THE BILLS FOR DECEMBER 17, 2018 IN THE AMOUNT OF $ 47,453.12 SECONDED BY TRUSTEE PITTARD. VOICE VOTE.
AYE: TRUSTEE NEECE, TRUSTEE BRACKNEY, TRUSTEE PITTARD, TRUSTEE WOEBER, TRUSTEE ANDERSON
NAY: NONE
MOTION CARRIED: 5-0 (1 absent)
GENERAL FUND $ 5,481.41
AUDIT FUND $ 12,300.00
MFT FUND $ 21,328.00
POLICE DEPT FUND $ 337.35
WATER FUND $ 2,655.09
SEWER FUND $ 5,351.27
12/05/18 PSN GATEWAY FEE $39.95
12/14/18 HYVEE GIFT CARDS (EMPLOYEE CHRISTMAS BONUS) $400.00
12/13/18 TIF DISTRIBUTIONS
ROCKRIDGE CUSD #300 $2,000.00
LARRY MCDOWELL TRUST $1,250.00
BLACKHAWK BANK & TRUST $54,226.50
SHIVERS & SHAKES $2,000.00
ANDALUSIA FIRE PROT DIST $2,500.00
TRUSTEE ANDERSON MADE A MOTION TO ACCEPT THE TREASURER REPORT FOR NOVEMBER 2018. SECONDED BY TRUSTEE NEECE. VOICE VOTE.
AYE: TRUSTEE NEECE, TRUSTEE BRACKNEY, TRUSTEE PITTARD, TRUSTEE WOEBER, TRUSTEE ANDERSON
NAY: NONE
MOTION CARRIED: 5-0 (1 absent)
Committee Reports:
Water and Sewer: Trustee Pittard reported that he has done some research of the cities that are unhappy with the sale of their water/sewer system to American Water. His goal is to make sure we don’t make a mistake if we do decide to sell. Trustee Anderson inquired if we could send the information Trustee Pittard came up with and ask Roger Goodson about the experience.
As it turns out that Mike Janecek is the engineer in Blue Grass. They just sold their system to American Water. He basically said that American Water is a for profit company, so the residents water bills will go up, However, they do put money into the systems. He had nothing bad to say about the company.
Streets and Alleys: No Report
Finance and Audit: No Report
Buildings and Grounds: The door has been ordered for the Village Hall, It came down from $4000 to $2000
Parks, Recreation and Harbor: Trustee Anderson reported that Kelly’s Landing sent their rent payment for the Harbor. It amounts to $1420.00.
Police: Officer Rasso explained that it’s been quiet in the Village. Coal Valley got hit by car thieves, but none have been reported here. He wants to remind residents to keep everything locked up.
Reports of Officers:
Village Clerk: Clerk Hoffman prepared the Board meeting Schedule for 2019.
January 7th and 28th February 4th and 18th March 4th and 18th
April 1st and 15th May 6th and 20th June 3rd and 17th
July 1st and 22nd August 5th and 19th September 9th and 16th
October 7th and 21st November 4th and 18th December 2nd and 16th
Department of Public Works: Sewer malfunction last week. Hills creek lift station has an alarm system that usually notifies us if the pumps aren’t running. That failed. There was a backup in Marty Yakovich’s basement. B&B drain tech fixed the problem. We will reimburse Marty for the damages.
Justin has been getting some projects done. Planning for spring flooding is underway. We have a flood pump at Cummins now, they are making repairs so it’ll be ready for the Spring flooding.
Mayor: Mayor Morrow reported that the ad asking for proposals for our water/sewer systems will be in the paper for 3 consecutive weeks in January. The first ad will be in the paper January 2, 2018 with the last one appearing on January 16, 2018.
The proposal opening will be the last meeting in February, 2019.
Mayor Morrow also explained that there will be a public meeting to discuss the possible sale of the water/sewer systems.
Mayor Morrow wanted to correct a statement he made at the last meeting. He misspoke and said that Maxx “Crud” Stark only works 2 hours a day, when in fact he works 4 to 5 hours a day.
TRUSTEE ANDERSON MADE A MOTION TO APPROVE ORDINANCE NO. 2018-12- 04. AN ORDINANCE ABATING THE TAX LEVY FOR THE GO DEBT BOND, SERIES 2017 IN THE AMOUNT OF 1.5 MILLION DOLLARS. SECONDED BY TRUSTEE NEECE. VOICE VOTE.
AYE: TRUSTEE NEECE, TRUSTEE BRACKNEY, TRUSTEE PITTARD, TRUSTEE WOEBER, TRUSTEE ANDERSON
NAY: NONE
MOTION CARRIED: 5-0 (1 absent)
New Business: Mike Janecek with IMEG was present to discuss the upcoming road project in Fancy Creek. IMEG was hired to do a study on the Fancy Creek road, where there are erosion issues. Mike explained that the road is in really bad shape.
Construction plans have been prepared in 2 phases. Once the board approves of the resolution to be passed tonight. Once it’s approved then it will be sent to the DOT for approval.
Recommendation is removal of the old road and replace it. A temporary fix would cost more than a rebuild and there will most likely be more issues in the future with a band aid fix.
The plan is to start at the bottom of the hill and work up. They will put in a subdrain, it will be deeper than normal to accommodate the sand and stream under the road. They will add rock and a storm sewer to help with the drainage.
Total cost phase one is 189,000. Phase two will be engineered and ready to go to bid when the Village has the funds in the future. This work will be funded through the Motor Fuel Tax funds the Village receives.
TRUSTEE BRACKNEY MADE A MOTION TO ACCEPT RESOLUTION NO. 2018-12-05. A RESOLUTION IN THE AMOUNT OF $97,499.99 TO ALLOW THE USE OF MFT FUNDS TO REPAIR FANCY CREEK ROAD. SECONDED BY TRUSTEE NEECE. ROLL CALL VOTE.
AYE: TRUSTEE NEECE, TRUSTEE BRACKNEY, TRUSTEE PITTARD, TRUSTEE WOEBER, TRUSTEE ANDERSON
NAY: NONE
MOTION CARRIED: 5-0 (1 absent)
TRUSTEE ANDERSON MOVED TO ADJOURN THE MEETING AT 7:48 PM. SECONDED BY TRUSTEE NEECE.
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