City of Moline Committee of the Whole met July 2
City of Moline Committee of the Whole met July 2.
Here is the agenda provided by the committee:
Oath of Office
Oath of office for regular commissioned appointment as Police Officer to Joshua McManus effective July 2, 2019 (hire date January 2, 2018).
Questions on the Agenda
1. Project 1314 Change Order #1 (Scott Hinton, City Engineer)
2. RingCentral Phone System (Don Goff, IT Manager)
Members of the Public are permitted to speak after coming to the podium and stating their names.
1. A Resolution authorizing approval of Change Order #1 with Tri-City Electric Company of Iowa for Project #1314, River Drive and University Drive Traffic Signals, in the amount of $16,131. (Scott Hinton, City Engineer)
Explanation: The Development Agreement with the IH Mississippi Valley Credit Union (IHMVCU) includes language through which the City shall use the proceeds from the sale of the property to IHMVCU to fund certain TIF-eligible improvements. IHMVCU shall then be rebated the actual cost of the improvements as increment becomes available. Among the improvements is the installation of traffic signals at the intersection of River Drive and University Drive for a maximum amount of $225,000 and the installation of a pedestrian crossing across River Drive for a maximum amount of $25,000. The City engaged a local engineering consultant to provide design services for the traffic signals and pedestrian crossing, purchased certain items such as the mast arms and control cabinets for the project, and entered into a contract with Tri-City Electric to install the items as Project #1314. The plans and specifications omitted necessary items such as a hand hole and wire for the electrical service, installation of City-provided pedestrian push buttons and signal heads, and a foundation for the control cabinets. Also, a previously unknown underground foundation was encountered when attempting to drill a mast arm foundation. In order to pay the contractor for additional costs which are not included in the contract, a change order in the amount of $16,131 is necessary. This increases the original contract value of $101,429.58 by 15.9% to $117,560.58. Additional documentation attached.
Staff Recommendation: Fiscal Impact: Approval
$250,000 is budgeted in TIF #12 for this work.
Shive Hattery 25,400.00
Materials Purchased by City
Mobotrex Control Cabinet 45,833.50
Republic Hand Hole 338.27
Valmont Mast Arms 19,342.00
Pools Pump Station Cabinet 2,200.00
Tapco Ped Crossing Beacons 6,148.42
Tri-City Electric Original Contract Value 101,429.58
Change Order #1 16,131.00
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy, Upgrade City Infrastructure & Facilities
2. A Resolution authorizing the IT Manager to enter in an agreement with RingCentral for a new NextGen Cloud-Based VoIP phone system, and for staff to do all things necessary to implement said system. Funds will come from the IT Reserve account. (Don Goff, IT Manager)
Explanation: The City’s current phone system is currently ten years old and is in need of replacement on multiple fronts. Moving to a cloud-based VoIP system will alleviate many unnecessary expenses, save resources, improve customer service, improve communication between staff and residents, and save the city money over the next five years. If we do not purchase now, approximately $18,000 - $25,000 would be wasted on an antiquated phone system that is slated for replacement during the first quarter of 2020. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $38,000 from IT Reserves, leaving a balance of $435,700 in that account
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities