Village Of Carbon Cliff Village Board of Trustees met June 4.
Here is the minutes provided by the board:
Village President Hintz called the meeting to order at 7:02 p.m.
Members President: Todd Cantrell, Keith Curry, Alma Neels, Larry Scott
Members Absent: Robert Dreher, LeeVon Harris
Others Present: Nick Gottwalt, Director of Community & Administrative Services; & Karen L. Hopkins,
Village Clerk
Village President’s Agenda items discussed:
• Discussed in detail the Bid Opening for the 2019 Street Repairs, Seal Coating and Storm Sewer Project
| McClintock Trucking | Brandt Construction | Valley Construction | Village Engineer Estimate | |
| Base Bid | $175,228.25 | $175,233.00 | $220,202.05 | $171,593.13 |
| Alternate Bid | $65,648.00 | $79,254.00 | $95,040.00 | $58,049.45 |
| Total Bid | $240,876.25 | $254,487.00 | $315,142.05 | $227,800.16 |
Base Bid came in close to what the Village had budgeted for the project. The add Alternate Bid is what makes the project more than the Village had budgeted.
Karen Hopkins, Village Clerk / Budget Officer stated that if the Board would like to wait on awarding the project until the June 18, 2019 Board Meeting, we can look for funds and return options to the Board for the fund.
It was decided to wait until June 18, 2019 and look at possible funding options for add alternate work.
Correspondence:
• Illinois Municipal League Risk Management Association, letter dated May 20, 2019 states for the second year in a row rates will not increase.
Meetings / Conferences:
• Nick Gottwalt, D.O.C.A.S. will be attending the following workshop and conferences:
o 2019 Annual Conference of the IL Municipal Treasurers Association, June 23-25 at Grizzly Jacks Grand Bear Resort in North Utica, IL.
o 2019 IML Annual Conference, September 19-21, 2019 – Chicago Hilton – Chicago, IL
o Upper Mississippi River Conference, October 23-24, 2019 at Stoney Creek Hotel & Conference Center, Moline, IL.
Old Business items discussed:
• D.O.C.A.S. Gottwalt discussed how the Park has been flooded off and on for three months. The Fishing Tournament is scheduled for Saturday June 15, 2019. There are concerns about the condition of the park, pond and ground around the pond. It was decided they will decide at the Public Properties Committee Meeting next week and look at the Park and the weather forecast.
New Business items discussed:
• Updated the Board on RICCA’s Carl Stutsman Building has no meter and has never been billed for sewer. The Village has only been billing two out of the three building. We are still trying to figure out if they have been billed. Since they have a private well the water line could be coming from one of the other buildings where the water is being metered. If found they were not billed, bill according to law.
• Comfort Inn has complained that a guest stated the water smelled like sewer. Maintenance Operator Dan Clark and Water Operator Jeff Welvaert both met with Rupal, one of the owners about the smell. Everything seems fine, Jeff is having Dan increase the chlorine a little and flush the hydrant by the motel one a week for a while. Also, it could be coming from a drain where the trap is dry.
Motion 1: Motion by Curry to establish Consent Agenda, as follows:
9. Minutes / Reports / Public Notices:
a. I-EPA Notice of Application for Permit to Manage Waste (LPC-PA16), Dated May 28, 2019. Site Name: Upper Rock Island County Landfill – 17201 20th Avenue North, East Moline, Illinois. IEPA ID #1618100014 – Description of Project: Application providing the annual closure and post-closure care cost update in accordance with Condition VIII.8 Permit Modification No. 144 – Placed on view for public comment.
12. Bills / Payroll / Transfers / Voided Checks:
Second by Scott. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Neels-yes; Scott-yes
4-yes, 0-no, 2-absent
Motion 2: Motion by Neels to approve the Consent Agenda, as established: 9. a. Minutes / Reports / Public Notices
12.a. Bills / Payroll / Transfers and Voided Checks
Second by Cantrell. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Neels-yes; Scott-yes
4-yes, 0-no, 2-absent
Motion 3: Motion by Neels to recess meeting and reconvene after newly elected officials take their seats. Second by Scott. Motion carried by the following roll call vote:
Cantrell-yes; Curry-yes; Neels-yes; Scott-yes
4-yes, 0-no, 2-absent
Meeting recessed at 7:40 p.m.
During the Recess – Newly Elected Officials were sworn in.
Village President Bill Hintz, swore in newly elected Village Trustees, Alma Neels and Larry Scott. Leevon Harris was absent and will be sworn in at the next Village meeting he attends.
Village President Bill Hintz called the recessed meeting to order at 7:41 p.m. New Board have been sworn in and took their seats.
Members President: Todd Cantrell, Keith Curry, Alma Neels and Larry Scott
Members Absent: Robert Dreher, Leevon Harris
Others Present: Nick Gottwalt, Village Director of Community & Administrative Services, & Karen L. Hopkins, Village Clerk
Village President’s Agenda:
• Appointment of Committees by Village President
o Administration Committee: Cantrell, Curry & Harris “Chairman”. o Public Properties Committee: Cantrell, Dreher & Scott “Chairman”. o Public Safety Committee: Dreher, Neels “Chairman” & Scott.
o Public Works Committee: Curry “Chairman”, Harris & Neels
• Restrict parking (No Parking) on the following streets from July 8, 2019 to July 14, 2019 in accordance with Title II, Article 4, Section 24 of the Village Code. Old Colona Road from Troy Drive to the East, Old Colona Road from Troy Drive to the West to include Villa Pines Circle, all of Troy Drive beginning at new Colona road, all of Orchard Lane, Oakwood Court, Lincolnwood Drive, Lindenwood Avenue, Woodlawn Avenue, Whispering Oaks Court, and Kingsbury Drive.
• Waive bidding process for towing service, name Quad City Towing Inc. 2550 5th Street, Rock Island, IL as authorized garage for towing during the Deere Classic.
• Discussed purchasing replace water meters for Mansur Wood Club House – 900 Crampton Avenue; R.I.C.C.A. Building, New Hope Lodge, and McDowell’s building rented by John Deere.
Motion 4: Motion by Cantrell to establish Consent Agenda, as follows:
3. Village President’s Agenda:
b. Approve the Committee assignments, as presented by Village President.
c. Restrict Parking (No Parking on the following streets: Old Colona Road from Troy Drive to the East,
Old Colona Road from Troy Drive to the West to and include Villa Pines Circle, all of Troy Drive beginning at new Colona Road, all of Orchard Lane, Oakwood Court, Lincolnwood Drive, Lindenwood Avenue, Woodlawn Avenue, Whispering Oaks Court, and Kingsbury Drive from July 8, 2019 to July 14, 2019, in accordance with Title II, Article 4, Section 24 of the Village Code.
d. Waive the bidding process for towing service designated under Title II, Article 4, Section 25 of the Village Code, and name Quad City Towing Inc., 2550 5th Street, Rock Island, Illinois as the designated authorized agent in accordance with Title II, Article 4, Section 25.4, of the Village Code, and shall name Quad City Towing Inc., 2550 5th Street, Rock Island, Illinois, a authorized garage in accordance with Title II, Article 4, Section 25.5(b) of the Village Code.
e. Adopt Ordinance No. 2019-19, “An Ordinance Amending Title II, Article 7, Section 21 Of The Village Code” (Responsibilities of landowners)
f. Approve the purchase of four water meters from Ferguson Waterworks in the amount of $3,267.71 to replace a water meter at each location: 900 Crampton Avenue (Mansur Wood Clubhouse), the R.I.C.C.A. Building, New Hope Lodge, and John Deere (McDowell Property).
900 CRAMPTON AVENUE:
1-1/2 MACH10 R900I USG 13 LL *X $ 861.79
1-1/2 RUB DI MTR GSKT (2) $ 3.20
1-1/2 ZN 150# FLG NUT/BLT SET $ 2.40
FRT CHARGE FEE $ 17.63
Sub-Total $885.02
NEW HOPE LODGE
1-1/2 MACH10 R900I USG 13 LL *X $ 861.79
1-1/2 RUB DI MTR GSKT (2) $ 3.20
1-1/2 ZN 150# FLG NUT/BLT SET $ 2.40
FRT CHARGE FEE $ 17.63
Sub-Total $885.02
R.I.C.C.A. BUILDING
LF 1 T10 MTR V4 R900I USG $ 430.89
1 NEO MTR GSKT $ 0.56
FRT CHARGE FEE $ 16.79
Sub-Total $ 448.24
JOHN DEERE
2 MACH20 R900I USG 17 LL *X $ 1,024.39
2 RUB DI MTR GSKT (2) $ 3.84
2 ZN 150# FLG NUT/BLT SET $ 2.53
FRT CHARGE FEE $ 18.67
Sub-Total $ 1,049.43
Motion 5: Motion by Neels to approve Consent Agenda, as established. 3. b., c., d., e., f. Village President’s Agenda
Second by Curry. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Neels-yes; Scott-yes
4-yes, 0-no, 2-absent
Motion 6: Motion by Neels to adjourn. Second by Scott. Motion carried by the following roll call vote: Cantrell-yes; Curry-yes; Neels-yes; Scott-yes
4-yes, 0-no, 2-absent
Meeting adjourned at 7:52 p.m.
https://www.carbon-cliff.com/documents/212/060419_BM_Minutes.pdf
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