City of Aledo Council met July 15.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on July 15, 2019. MAYOR PRO-TEM CHAUSSE called the meeting to order at 6:33 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, DENNIS DIXON, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH was excused. Alderman BARRY COOPER was excused.
Also present were JUSTIN BLASER, Director of Public Works & Utilities, ERIK READER, 353 Court, LLC, TODD THOMPSON, 353 Court, LLC, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by Pastor Daren Dietmeier, Trinity Presbyterian Church.
Appearances: No Report.
Communication & Correspondence:
Ryan Maynard, Correspondence Regarding an Annexation Petition for Property Located at 709 NW 3rd Avenue, Aledo, IL: Mr. Maynard requested six (6) items be considered before annexation of property. Those items are as follows:
The City pay for a new sewer and water-line to be stubbed on the property. Currently on septic and will not annex without it being on city sewer.
Purchase from City the property directly west of address listed above recently purchased on behalf of the Aledo Park District.
A 3-way stop be installed to slow traffic on NW 3rd Avenue at the intersection of NW 8th Street.
City to install the street for NW 5th Avenue and NW 9th Street to connect the two.
All prior bills from the City be adjusted and credits given to all who annex into the city limits as credits against their accounts for all years prior to make it seem as if they were inside the city limits.
The property be exempt for 24 months from permitting and inspections for new building projects and/or alterations to existing structures.
The item to be referred to Water, Sewer & Storm Drain Committee for further review.
Requests & Petitions: Annette Speer, Mercer County Senior Citizens Center, appeared before the Committee of the Whole to request community sponsorship regarding the updates to the building after an assessment was completed by Ameren Illinois. The assessment includes replacing some of the fixtures with new LED fixtures, some of the omni directional bulbs with LED lights and retrofitting existing T8 fixtures with LED tubes. MCSC requested assistance from the City in the amount of $2,000 which would cover one-half of the cost. The remaining balance to be generated from their annual fundraising, donations and gifts.
The item to be referred to the Finance Committee for further review.
Public Works Activity Report:
DPW reported the downtown Phase 6 Street and Sidewalk project was near completion and asphalt to be laid the week of 7/21. Also, the EPA permit was received back for the waterline project in the SW quadrant of Aledo and project to resume. DPW noted Illinois-American Water was operating the WTP and completing JULIE’s for the City and noted as going smoothly.
Aledo Police Department Activity Report: report submitted and no verbal presentation made in the excused absence of CHIEF Sullivan.
Administration Report: CITY CLERK Dale reported the Joint Review Board was held on July 15th in the City Council Chambers. All taxing bodies were invited to attend the annual review of the Tax Increment Financing (TIF) annual report.
The Aledo Park District budget was filed with the Mercer County Clerk on July 2nd, 2019. This will cover the appropriations for May 1, 2019 to April 30, 2020.
The selection committee has reviewed eight (8) applications for the position of City Administrator. After review, four (4) candidates were selected to be moved forward to the next phase of the selection process. City staff has tentatively set the interview date for July 27, 2019.
Three (3) applications were received for the position of Water/Wastewater Worker and one (1) applicant for the position of Water/Wastewater Superintendent.
A TIF application was submitted and a TIF Committee to be scheduled for that review. The Mayor requested the committee look at the date of July 31st.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: MAYOR PRO-TEM CHAUSSE reported the JRB convened on July 15th with the taxing bodies. Jay Doherty was appointed the Citizen at Large by the JRB. Discussions were held regarding the sunset of TIF and when the tax dollars would revert back to each respective taxing body.
Committee Report: No Report.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag, ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN SARABASA to approve the meeting minutes of July 01, 2019 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Dixon, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN HOLMES and seconded by ALDERMAN DIXON that the Invoice Listing, which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Dixon, Holmes, Sarabasa, and Bertrand. NO: None. ABSTAIN: Kopp. Motion carried. 6 yeas, 0 nays, 1 abstention.
RESOLUTION NO. 23R, SERIES OF 2019; ACCEPTING AND APPROVING THE 2019 “DOWNTOWN REPORT – STRATEGIES FOR A REVITALIZED BUSINESS DISTRICT” PREPARED BY 353 COURT, LLC:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN KOPP to approve Resolution No. 23R, Series of 2019; Accepting and Approving the 2019 “Downtown Report – Strategies for a Revitalized Business District” prepared by 353 Court, LLC. A Roll call vote was recorded as follows:
YES: Chausse, Dixon, Holmes, Kopp, Sarabasa, Bertrand, and Bewley. NO: None. Motion carried. 7 yeas, 0 nays.
STANDING COMMITTEE REPORTS: A Water, Sewer & Storm Drain Committee meeting was set for July 29th at 5:30 o’clock p.m. in the City Council Chambers.
A Finance Committee meeting was set for July 31st at 6:15 o’clock p.m. in the City Council Chambers.
A Tax Increment Financing (TIF) Committee meeting was set for July 31st at 6:30 o’clock p.m. in the City Council Chambers.
OLD BUSINESS: No Report.
NEW BUSINESS: Discussion on the “Downtown Aledo Revitalization Program Guide – 2020”: The contents of the guide include downtown building stabilization, upper story living loan program and storefront improvement program. The guide includes:
eligible loan uses;
terms & conditions;
general eligibility guidelines;
terms and conditions;
pre project & city code requirements;
application review & ranking process;
applicant certification form;
Programs and potential project funding numbers to be discussed further at the upcoming TIF Committee meeting on July 31st.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN BEWLEY that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:46 P.M.