City of Aledo City Council met Oct. 19.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building. MAYOR HAGLOCH called the meeting to order at 6:30 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH. Aldermen TERRY BEWLEY was excused.
Also present was CHRISTOPHER SULLIVAN, City Administrator / Chief of Police; JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
The media was represented by John Hoscheidt, WRMJ.
COMMITTEE OF THE WHOLE
Swearing-In Ceremony: CITY CLERK Dale administered the oath of office to Aledo Police Officer Tyler Mattson.
Public Comment: Zach Frick, Realtor, Keller Williams, appeared before the committee of the whole to discuss new housing tax credits in Aledo. Mr. Frick reported the housing stock in Aledo is minimal to non-existent at this time. Frick encouraged Council members to consider taxing credits to incentivize housing or building of homes within the corporate limits.
ALD. Chausse reported this item has been discussed in the past regarding a possible tax abatement or utility fee waiver as potential items to consider. Frick reported he has spoken with local property owners who would be willing to either sell properties or develop properties if there was an incentive to build.
Report was given that property is currently under development in the NE Quadrant of Aledo by Brad Krstic. There is also some potential development in Sponsler’s Addition as well. MAYOR noted to review a potential residential TIF as an option to consider. John Hoscheidt was also present and reported there is an example of a residential TIF located in Elmwood, IL.
Communication & Correspondence: No Report. Requests & Petitions: No Report.
Public Works Activity Report:
Streets: Assist with field access drive at NE 7th Ave; install catch basin covers at SW 12th Ave; clean-up at old disposal; sprayed S. Lagoon drive; prep salt trucks for winter season; and fill potholes.
Gas: JULIE’s; OQ Tests; assist Water Division with JULIE’s, shut-offs and water leaks; install gas service at Skinner Landscaping and Y.M.C.A.
Water: repaired wall at telemetry building; camera one (1) sewer; cleaned office and trucks.
Cemetery: One (1) funeral occurred. mowing; weed-eating; foundation repairs; pouring new foundations.
DPW: budget; Hall’s alley electrical service coordination meeting; prepare committee items; Breezy Acres proposed subdivision preliminary plat review; and property maintenance code correspondence at 106 SW 3rd Street.
Aledo Police Department Activity Report: ADMINISTRATOR/CHIEF Sullivan reported the Quad Cities has had a mutual aid agreement between all of the law enforcement agencies in both Illinois and Iowa. The existing agreement has been in existence for a couple of decades. The agreement is being reviewed and updated. A tentative document was drafted and a copy has been sent to our City Attorney for review. The Department plans to bring the updated agreement to the Council for approval and for authorization for the Mayor and Police Chief to sign.
Administration Report: ADMINISTRATOR/CHIEF Sullivan reported city staff has been working to get all of the budget requests completed. We are anticipating a reduction in revenue due to tax revenues being down pretty much across the board. All line items have been reviewed and discussed. Every line item that could potentially be reduced was lowered, and items that can be deferred until a year that will not be impacted by the COVID-19 pandemic were deferred to the future. This is a particularly difficult budget request to the Mayor and Council.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: No Report.
Committee Report:
ALD. Bertrand reported the Personnel Committee met on October 13th to discuss the hiring of Kevin Dixon as full-time employee with the City of Aledo. Mr. Dixon was recommended to move to the Street Maintenance Worker position in Public Works. Also, the Committee reviewed the hiring of Tyler Mattson as a full-time Aledo Police Officer. Both recommendations were moved to the City Council for approval.
ALD. Cooper reported the Public Property, Streets & Sidewalks Committee met on October 13th to discuss the downtown area streetscape; reviewed quotes regarding the Industrial Park retention basin; review of an RFP regarding the sale of property commonly known as the “gas house”; and recommendation for approval of sidewalk replacement projects.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve the meeting minutes of October 05, 2020 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Holmes, Kopp and Sarabasa.
NO: None.
ABSTAIN: Dixon. Motion carried. 6 yeas, 0 nays, 1 abstention.
PUBLIC COMMENT: No Report.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN COOPER that the Invoice Listing, which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Holmes, Dixon, Sarabasa, and Bertrand. NO: None. ABSTAIN: Kopp. Motion carried. 6 yeas, 0 nays, 1 abstention.
RESOLUTION NO. 38R, SERIES OF 2020; APPROVING 2020 ELECTION DAY AS AN OFFICIAL HOLIDAY:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SARABASA to amend the agenda and to strike action item “B” from the agenda. A Roll call vote was recorded as follows:
YES: Cooper, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 39R, SERIES OF 2020; A RESOLUTION OF SUPPORT FOR THE APPLICATION OF THE ITEP GRANT – WILL HALL ALLEY & SE 2ND STREET:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN HOLMES to approve Resolution No. 39R, Series of 2020; A Resolution of Support for the Application of the ITEP Grant; seeking funding for the purpose of adding appropriate sidewalks and ASA accessible entrances which can assist pedestrians traveling in the Downtown Aledo Business Are; Twenty (20) percent local match requirements for the ITEP Grant program in the amount of $169,395.15. A Roll call vote was recorded as follows:
YES: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 40R, SERIES OF 2020; ACCEPTING BID AND AWARDING A CONTRACT FOR PERFORMANCE OF OFF-STREET PARKING RESURFACING:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN BERTRAND to approve Resolution No. 40R, Series of 2020; Accepting bid and awarding a contract for performance of off-street parking resurfacing at Bowlyou’s Ice Cream & Grill, 300 SE 3rd Street, Aledo, Il., with replacement of asphalt with concrete, to Puckett Concrete Construction, for a price not to exceed $17,280.00 A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Chausse, Cooper, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 41R, SERIES OF 2020; ACCEPTING BID AND AWARDING A CONTRACT FOR SIDEWALK REPLACEMENT IN 300 BLOCK OF NE 2ND STREET; 700 BLOCK OF SE 2ND AVENUE; AND AT 709 SOUTH COLLEGE AVENUE:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to approve Resolution No. 41R, Series of 2020; Accepting bid and awarding a contract for sidewalk replacement in 300 Block of NE 2nd Street; 700 Block of SE 2nd Avenue and at 709 South College Avenue to Puckett Concrete Construction, in an amount of $10,927.00. A Roll call vote was recorded as follows:
YES: Kopp, Sarabasa, Bertrand, Chausse, Cooper, Dixon, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 42R, SERIES OF 2020; ACCEPTING BID AND AWARDING A CONTRACT FOR CONSTRUCTION OF DETENTION BASIN IN PROGRESS PARK:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN SARABASA to approve Resolution No. 42R, Series of 2020; Accepting Bid and Awarding a Contract for Construction of Detention Basin in Progress Park to Jason Danner Excavating, in the amount of $17,580.00. A Roll call vote was recorded as follows:
YES: Sarabasa, Bertrand, Chausse, Cooper, Dixon, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 43R, SERIES OF 2020; APPROVING THE PURCHASE OF A 2020 CHEVROLET TRUCK FOR THE DEPARTMENT OF PUBLIC WORKS:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN KOPP to approve Resolution No. 43R, Series of 2020; Approving the Purchase of a 2020 Chevrolet Silverado Pickup for the Department of Public Works for $47,332.00 from Essig Motors Inc. in Aledo, Illinois. A Roll call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Dixon, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE PURCHASE OF A 2021 TRAILERMAN 14’ DUMP TRAILER IN THE AMOUNT OF $8,100.00:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN CHAUSSE to approve the Purchase of a 2021 Trailerman 14’ Dump Trailer in the amount of $8,100.00 from Burns Trailer Sales of Monmouth, Illinois. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE APPOINTMENT OF KEVIN DIXON AS A FULL-TIME STREET MAINTENANCE WORKER:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve the Appointment of Kevin Dixon as a Full-Time Street Maintenance Worker in the Department of Public Works & Utilities effective October 20, 2020. A Roll call vote was recorded as follows:
YES: Cooper, Dixon, Holmes, Kopp, Sarabasa, Bertrand, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE APPOINTMENT OF TYLER MATTSON AS A FULL-TIME ALEDO POLICE OFFICER:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve the Appointment of Tyler Mattson as a Full-Time Aledo Police Officer in the Aledo Police Department effective October 20, 2020. A Roll call vote was recorded as follows:
YES: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION ACCEPTING THE RESIGNATION OF EMILY LOWER AS WATER / WASTEWATER WORKER:
Motion was made by ALDERMAN HOLMES and seconded by ALDERMAN DIXON to approve the resignation with regret of Emily Lower as Water / WasteWater Worker effective October 23, 2020. A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 6 yeas, 0 nays.
MOTION TO AMEND THE JOB DESCRIPTION FOR THE POSITION OF WATER / WASTEWATER WORKER:
Motion was made by ALDERMAN HOLMES and seconded by ALDERMAN DIXON to amend the Job Description for the position of Water / WasteWater Worker as presented. A Roll call vote was recorded as follows:
YES: Kopp, Sarabasa, Bertrand, Chausse, Cooper, Dixon, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING CITY SPONSORSHIP – MERCER COUNTY BETTER TOGETHER IN THE AMOUNT OF $4,500:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SARABASA to approve City Sponsorship to Mercer County Better Together in the amount of $4,500.00. A Roll call vote was recorded as follows:
YES: Sarabasa, Chausse, Cooper, Dixon, Holmes and Kopp. NO: Bertrand. Motion carried. 6 yeas, 1 nay.
STANDING COMMITTEE REPORTS: No Report.
OLD BUSINESS: No Report.
NEW BUSINESS: No Report.
CLOSED SESSION:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to adjourn to closed session to discuss:
A. Review of Executive Session Minutes Section 2(c)(21) Open Meetings Act A Roll call vote was recorded as follows:
YEAS: Bertrand, Chausse, Cooper, Dixon, Holmes, Kopp, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays. The meeting was recessed to closed session at 7:36 P.M.
RECONVENE IN OPEN SESSION:
Council reconvened in open session at 7:40 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, CHAUSSE, COOPER, DIXON, HOLMES, KOPP, and SARABASA, MAYOR HAGLOCH, as well as, CHIEF SULLIVAN, and CITY CLERK DALE.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:43 P.M.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_10192020-249
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