City of Moline Committee of the Whole Met May 11.
Here is the minutes provided by the committee:
PRESENT: Mayor Sangeetha Rayapati (Chair)
Alderman Scott Williams (Ward 1)
Alderman Alvaro Macias (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Matt Timion (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Pat O’Brien (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman James Patrick Schmidt (Alderman At-Large)
ABSENT: None.
STAFF: Marty Vanags, Interim City Administrator
Janine Hollembaek Parr, City Clerk
Joe Kuhlenbeck, Interim Public Works Director
Leah Miller, Interim Human Resources Manager
David Rowatt, Information Technology Manager
Darren Gault, Chief of Police
Jeff Snyder, Fire Chief
K.J. Whitley, Community Development Program Manager
Sarah Mark, Fleet & Facilities Manager
OTHERS: Margaret Kostopulos, Ancel Glink
Fire and Police staff, family and friends
Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.
Oath of Office
Oath of office for probationary appointment as Firefighter/Paramedic to Noah Vyncke, effective April 26, 2021. Oath of office for probationary appointment as Police Officer to Ryan J. Stroyan, effective May 3, 2021.
Proclamation
A Proclamation request by Joe Kuhlenbeck, Interim Public Works Director, to proclaim May 16 – 22, 2021, as National Public Works Week.
Presentation
Marty Vanags, Interim City Administrator, provided a review of the Land Bank Feasibility Study for the benefit of new Council members. Vanags indicated that neighboring communities are participating in weekly dialogue. The Council expressed support for a regional effort. K.J. Whitley, Community Development Program Manager, explained that the City hopes to receive notification of additional funding next month.
Questions on the Agenda
There were no questions on the Agenda.
Agenda Items
1. 2021 Annual Action Plan (Marty Vanags, Interim City Administrator)
Staff seeks approval of the 2021 Annual Action Plan (AAP), a document mandated by the U.S. Department of Housing and Urban Development (HUD) that outlines local affordable housing and community development needs and identifies strategies for addressing them. The plan identifies activities that the City expects to undertake through direct action or through the provision of funding to other entities. In addition to outlining housing and community development strategies, the AAP includes the City’s application for federal grants received from HUD. These Community Development Block Grants (CDBG) fund the majority of the affordable housing and neighborhood improvement programs provided by the City. As a CDBG-entitlement community, the City of Moline was awarded $854,636, for FY 2021, and staff requests authorization to apply for said funding. A motion was made by Alderman Wendt to approve. Seconded by Alderman Waldron. Motion passed unanimously.
2. Enterprise Zone Intergovernmental Agreement (Marty Vanags, Interim City Administrator)
Staff seeks approval to concur with the Quad City Enterprise Zone Management Board’s recommendation to expand the Quad City Enterprise Zone. The Cities of Moline, East Moline and Silvis, the Village of Milan, and the County of Rock Island, adopted resolutions to enter into an Intergovernmental Agreement (IGA) to commence on January 1, 2019, for the purpose of establishing an Enterprise Zone. These Local Governments have requested adding territory to the Enterprise Zone, and the amended territory would include a project from Kunes Ford in unincorporated Rock Island County, located at the former Reynold’s Ford facility. The expansion would be 11.904 acres, or 0.0186 square miles. This addition of the 3 parcels and corresponding connector would increase the Quad Cities Enterprise Zone area from 13.07 square miles to a total of 13.087 square miles. The next step is for each municipality to begin the approval process. This item will also appear on the City Council Agenda on May 18, 2021, under “Items Not on Consent,” for first reading. A motion was made by Alderman Wendt to approve. Seconded by Alderman Schmidt. Motion passed unanimously.
3. Enterprise Zone Expansion (Marty Vanags, Interim City Administrator)
Staff seeks approval to amend the current Intergovernmental Agreement (IGA) to add territory to the Enterprise Zone to include a project from Kunes Ford, in unincorporated Rock Island County, located at the former Reynold’s Ford facility. A motion was made by Alderman Wendt to approve. Seconded by Alderman Timion. Motion passed unanimously.
4. 2306-2308 & 2312 5th Avenue Demolition Contract (Marty Vanags, Interim City Administrator)
Staff seeks approval of a contract with Miller Trucking & Excavating for the termination of water and sewer utilities and the demolition of City-owned property located at 2306-2308 and 2312 5th Avenue, Moline, Illinois, in the amount of $49,500. A motion was made by Alderman Schmidt to approve. Seconded by Alderman Waldron. There was discussion. Alderman Wendt noted a discrepancy on the map that will be addressed by staff. Motion passed unanimously.
5. COVID-19 Sole Proprietor Relief Assistance Forgivable Loan Program (Marty Vanags, Interim City Administrator)
Staff seeks City Council’s approval of the designation of $250,000 from the General Fund to establish the COVID-19 Sole Proprietor Relief Assistance Forgivable Loan Program. This item will also appear on the Council Non-Consent Agenda. A motion was made by Alderman Moyer to approve. Seconded by Alderman O’Brien. There was discussion. Alderman Waldron, seconded by Alderman Wendt, moved to table this item for 2 weeks. Motion passed unanimously.
6. Seneca Companies Fluid Delivery System (Marty Vanags, Interim City Administrator)
The Fleet and Facilities Manager seeks Council approval to purchase a New Fluid Delivery System for the amount of $73,023.27, from Seneca Companies in Des Moines, Iowa. A motion was made by Alderman Waldron to approve. Seconded by Alderman O’Brien. Motion passed unanimously.
7. Falcon Hot Box Purchase (Marty Vanags, Interim City Administrator)
Staff is seeking approval for the purchase of (2) Falcon Hot Boxes from Logan Contractors Supply, Bettendorf, Iowa, for the amount of $37,292 and the authorization of the disposal of current equipment in the City’s fleet by the Fleet and Facilities Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. Staff is proposing to purchase these hot boxes on Sourcewell contract #052417-FRM from Logan Contractors Supply. A motion was made by Alderman O’Brien to approve. Seconded by Alderman Wendt. Motion passed unanimously.
8. Ford F450 Purchase (Marty Vanags, Interim City Administrator)
Staff is seeking approval for the purchase of four (4) 2022 Ford F-450 4X4 Pickup Trucks from Sexton Ford, Moline, Illinois, for the amount of $163,145 and the authorization of the disposal of current equipment in the City’s fleet by the Fleet and Facilities Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. Recommendation is to go with Sexton Ford, reinvesting in Moline. Motion passed unanimously.
9. Plow and Crane Utility Body for #809 (Marty Vanags, Interim City Administrator) Staff is seeking approval for the purchase of a Plow and Crane Utility Body Replacement from Koenig Body and Equipment, Inc., on Sourcewell contract #080818-DDY for the amount of $58,813. A motion was made by Alderman O’Brien to approve. Seconded by Alderman Timion. Motion passed unanimously.
10. Declaration of Surplus Property (Marty Vanags, Interim City Administrator)
Staff wish to declare the City-owned 2010 Ford Fusion Hybrid, VIN# 3FADP0L31AR314816, as surplus property. The unit was involved in an accident and is un-drivable due to accident damage, and the repairs will be more than the prospective resale value. A motion was made by Alderman Wendt to approve. Seconded by Alderman Waldron. Motion passed unanimously.
11. Parking Prohibited – 48th Street (Marty Vanags, Interim City Administrator)
Staff seeks approval from City Council to adopt prohibited parking anytime on Forty-eighth Street, on the east side, from the north east corner of Twelfth Avenue, north for a distance of 60 feet. A motion was made by Alderman Waldron to approve. Seconded by Alderman Schmidt. There was discussion. The request was made to the Traffic Committee due to traffic congestion and visual obstruction. Motion passed unanimously.
12. 2021 Alley Reconstructions (Marty Vanags, Interim City Administrator)
Staff seeks approval of a contract with Emery Construction Group Inc., for Project #1347, 2021 Alley Reconstructions, for the amount of $176,073.30. A motion was made by Alderman Wendt to approve. Seconded by Alderman Moyer. There was discussion. Joe Kuhlenbeck, Interim Public Works Director, indicated that Emery Construction Group, Inc., does a lot of municipal work in the Quad Cities. Motion passed unanimously.
13. Resolution for Improvement 19th Street, River Drive to Avenue of the Cities (Marty Vanags, Interim City Administrator)
Staff is seeking the approval of a Resolution for Improvement Under the Illinois Highway Code for Motor Fuel Tax (MFT) Section Number 19-00271-00-BT, 19th Street between River Drive and Avenue of the Cities, for the amount of $381,563.50. A motion was made by Alderman Wendt to approve. Seconded by Alderman Timion. Motion passed unanimously.
14. Resolution for Improvement - along the Mississippi River between 17th Street and the new I-74 Mississippi River Bridge (Joe Kuhlenbeck, Interim Director of Public Works)
Staff is seeking the approval of a Resolution for Improvement Under the Illinois Highway Code for Motor Fuel Tax (MFT) Section Number 14-00267-00-BT, along the Mississippi River between 17th Street and the new I-74 Mississippi River Bridge, for the amount of $130,751. A motion was made by Alderman Wendt to approve. Seconded by Alderman Waldron. Motion passed unanimously.
15. School District Police Liaison Agreement (Marty Vanags, Interim City Administrator) Staff seeks to renew the 2021-2022 annual agreement with the Board of Education of Moline School District No. 40 for the assignment of four police officers at each of the following four schools: Moline High School, Alternative High School, Wilson Middle School, and John Deere Middle School. A motion was made by Alderman Waldron to approve. Seconded by Alderman Williams. There was discussion. Darren Gault, Chief of Police, confirmed that there was no change from the previous agreement. Motion passed unanimously.
16. Mayor Pro Tem (Janine Hollembaek Parr, City Clerk)
Mayor Rayapati has indicated that she wishes to follow prior practice for each Alderman to serve as Mayor Pro Tem on a monthly basis during her term of office starting with the 1st Ward Alderman to serve the month of May 2021. A motion was made by Alderman Waldron to approve. Seconded by Alderman O’Brien. Motion passed unanimously.
Public Comment
View recorded meetings at http://www.moline.il.us/CivicMedia?CID=9
The meeting adjourned at 7:17 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/7096
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