City of East Moline Committee of the Whole Met May 3.
Here is the minutes provided by the committee:
ROLL CALL
Mayor Freeman called the meeting to order and directed City Clerk Wanda Roberts to call the roll. The following Aldermen were present: Larry Toppert, Gary Almblade, Nancy Mulcahey, Jayne O’Brien, Rhea Oakes, Maria Tapia and Jose Rico. 6:54 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
None.
PRESENTATION ON PFAS IN WATER (Ms. Huber – Interim Director of Water Filtration)
PFAS is a group of several chemicals that the US EPA has taken interest in learning more about and regulating in the past 10-15 years. New actions by IL EPA have initiated IL-specific monitoring and health advisories. This presentation will discuss what PFAS is, where it comes from, why it is a health concern and how it will impact East Moline's water utilities. This presentation is for informational purposes only, no COW/City Council action is required at this time.
FINANCIAL:
This is not a budgeted item.
Ms. Huber provided a 15-minute presentation regarding Perfluoroalkyl Substances (PFAS). Informational purposes only.
2021 Street Maintenance Program (Mr. Kammler, Director of Engineering) In accordance with the FY2021 Capital Improvement Plan the Engineering Department has prepared recommendations for the city's street maintenance program to be bid and constructed under three (3) contracts utilizing two separate funding sources:
Motor Fuel Tax $425,000
1) Sealcoat program which consists of scarifying, re-grading, and adding aggregate of deteriorated sealcoat streets and alleys, and topping the "reconstituted" base with two (2) coats of polymer oil& limestone chip.
NHR Sales Tax $195,000
2) Hot Mix Asphalt (HMA) Resurfacing which consists of installing hot mix asphalt over existing pavement
3) Portland Cement Concrete (PCC) Pavement Patching on arterial and collector streets.
Maps of the recommended improvement areas is attached for review and reference. Complete specifications and bidding documents will be available for review and comment at the East Moline Engineering & Maintenance Facility. With COW approval, project bid dates will be set and MFT document approval will be coordinated with IDOT. Complete bid tabulations and formal recommendation for award of contract (pending reasonable bid prices) will be forthcoming to the City Council at a meeting subsequent to the letting. Design, bidding and inspection for this project is being performed by staffin-house.
FINANCIAL:
This is not a budgeted item.
Line Item # Various Title: MFT, NHR
Amount Budgeted: $425,000.00 (MFT) + $195,000.00 NHR
Actual Cost: T.B.D.
Funding Sources: State Motor Fuel Tax & Non-Home Rule Sales Tax
Departments: Engineering
This is not a CIP.
RECOMMENDATION:
Approve 2021 Street Maintenance Program for bid letting.
Additional Comments:
There is significantly more need for street maintenance and improvements throughout the city than what current funding permits. Consistent annual funding at a higher level is needed.
A motion was made by Alderman Almblade, seconded by Alderman Rico to concur with the recommendation as presented. Upon roll call the following voted in favor: Toppert, Almblade, Mulcahey, O’Brien, Oakes, Tapia and Rico. Motion carried.
POLICYONDISPLAYINGNON-GOVERNMENTAL FLAGSON CITYPROPERTIES (Mr. Maxeiner, City Administrator)
Last June, the City was presented LGBTQ flags along with a request to fly them at City facilities during Pride month. Alderman Rico brought a draft policy to the City Council at the last meeting and requested that the item be added to the May 3, 2021Committee of the Whole agenda which was supported by the City Council.
Attached, please find a draft resolution and policy prepared by Alderman Rico. Modifications to the draft policy have been made to comply with the established protocol for consideration of items at the City Council.
In a survey of our neighbors last summer, most (Moline, Silvis, Scott County) have not received a request to fly another flag (including the LGBTQ flag) and do not have a policy in place to address such requests. Rock Island City received a request to fly the LGBTQ flag and they have done so in 2019 and 2020 along with reading proclamations of support. Davenport has a policy of displaying only governmental flags (federal, state, and local) at public facilities. They also allow the POW-MIA flag to be flown on specific recognized holidays given the flags status recognized by Congress.
Staff are supportive of developing policy to address this and future requests. The policy could be to require approval of the City Council before flying a non-governmental flag. However, further guidance should be prepared to keep political, religious, and hate group flags off flag poles of city facilities. Potential litigation may result from approval of flying the flag of one group and not another. A second option is to mirror the policy after Davenport's decision to only fly governmental flags which could be a straightforward way to address this matter.
FINANCIAL:
This is not a budgeted item.
This is not a CIP
RECOMMENDATION:
Staff recommend establishing a policy on displaying non-governmental flags at City facilities. After a lengthy discussion regarding the various aspects of this issue.
A motion was made by Alderman Rico, seconded by Alderman O’Brien to table this item for additional information. Upon roll call the following voted in favor: Toppert, Almblade, Mulcahey, O’Brien, Oakes, Tapia and Rico. Motion carried.
ADJOURMENT:
A motion was made by Alderman Almblade, seconded by Alderman Oakes to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Toppert, Almblade, Mulcahey, O’Brien, Oakes, Tapia and Rico. Motion carried. 7:35 p.m.
https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_05032021-699
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