City of Moline Committee of the Whole Met May 18.
Here is the minutes provided by the committee:
PRESENT: Mayor Sangeetha Rayapati (Chair)
Alderman Scott Williams (Ward 1)
Alderman Alvaro Macias (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Matt Timion (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Pat O’Brien (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman James Patrick Schmidt (Alderman At-Large)
ABSENT: None.
STAFF: Marty Vanags, Interim City Administrator
Janine Hollembaek Parr, City Clerk
Joe Kuhlenbeck, Interim Public Works Director
Tony Loete, Director of Utilities
Leah Miller, Interim Human Resources Manager
David Rowatt, Information Technology Manager
Darren Gault, Chief of Police
Jeff Snyder, Fire Chief
Carol Barnes, Finance Director – electronically
Macy McManus, Executive Coordinator
Keith Verbeke, Finance Manager
K.J. Whitley, Community Development Program Manager
OTHERS: Margaret Kostopulos, Ancel Glink
Fire staff, friends and family
Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.
Oaths of Office
Oath of Office for promotional appointment of Engineer Brett Daniel to Lieutenant, effective May 17, 2021 Oath of Office for appointment of Firefighter/Paramedic Dave Estes to Engineer, effective May 17, 2021
Presentation
Neighbor of the Month Award – Residential, presented to Cynthia Ross, 3211 7th Street
Neighbor of the Month Award – Commercial, presented to Guy Foutch of North Brady Imports Plus, 630 15th Street
Special Event Committee – Macy McManus, Executive Coordinator; Keith Verbeke, Finance Manager; and Janine Hollembaek Parr, City Clerk, provided an overview presentation of the committee’s role and activities. Due to the pandemic, the tourism budget allocation for special event funding was reduced from $50,000 to $32,000. As the state reopens and public events and activities increase, there is a greater need for funding. Staff requested a return to the $50,000 allocation. Alderman Wendt, seconded by Alderman Schmidt, moved to approve the increase. Motion passed unanimously.
Questions on the Agenda
There were no questions on the agenda.
Agenda Items
1. A Resolution authorizing the Mayor and City Clerk to apply for a highway permit and execute the necessary documents in conjunction with the Quad Cities Marathon & Road Race, sponsored by the Quad Cities Running Club, scheduled for Sunday, September 25, 2021. The Quad Cities Running Club is sponsoring this annual running/walking road race to include areas of the City of Moline and the Interstate 74 West Bridge. The Illinois Department of Transportation (IDOT) requires a resolution approved by the Moline City Council in order to issue a permit for highway closure, and staff recommends approval. A motion was made by Alderman Wendt to approve. Seconded by Alderman Macias. Motion passed on roll call with the following vote: ayes: Aldermen O’Brien, Waldron, Schmidt, Williams, Macias, Wendt, Timion and Moyer; nays: none.
2. A Resolution authorizing the Mayor and City Clerk to apply for a State Highway Permit from the Illinois Department of Transportation and to execute the necessary forms in conjunction with the MoTown Mile & 6K Road Race, sponsored by Children’s Therapy Center of the Quad Cities, scheduled for Saturday, August 14, 2021. The Children’s Therapy Center of the Quad Cities is sponsoring this annual road race, and the event will require temporary closure of the southernmost westbound lane of 4th Avenue from the westernmost side of 17th Street to the easternmost side of 4th Street, and the northernmost eastbound lane of 5th Avenue from the easternmost side of 4th Street to the westernmost side of 11th Street; 4th and 5th Avenue are State highways (IL 92). The Illinois Department of Transportation (IDOT) requires a resolution approved by the Moline City Council in order to issue a permit for highway closure. Staff recommends approval. A motion was made by Alderman Wendt to approve. Seconded by Alderman Macias. Motion passed on roll call with the following vote: ayes: Aldermen O’Brien, Waldron, Schmidt, Williams, Macias, Wendt, Timion and Moyer; nays: none.
3. A Resolution authorizing the Chief of Police to accept the sole source Inteconnex quote and additional electrical subcontracting quotes to purchase all equipment necessary for completion of phase I of the City Wide Surveillance Camera System for a total project cost of approximately $214,147; and authorizing the Finance Director to allocate the appropriate contingency funds to complete phase I of the City Wide Surveillance Camera System Project. The public demands and expects video evidence with changes in legislation placing even more importance on video. Video surveillance will deter petty crimes, harassment, vandalism, auto theft, and violent crime and provide an unbiased picture of public behavior while increasing public sense of safety and improving evidence for investigation and prosecution of crimes. Staff recommends approval. A motion was made by Alderman Wendt to approve. Seconded by Alderman Moyer. There was discussion. Motion passed on roll call with the following vote: ayes: Aldermen Schmidt, Williams, Macias, Wendt, Timion and Moyer; nays: Aldermen O’Brien and Waldron.
4. An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by including Tenth Avenue, on the north side, between Fortieth Street and Forty-First Street. The Traffic Engineering Committee received a request to prohibit parking on the north side of 10th Avenue between 40th Street and 41st Street. The width of the roadway is approximately 32 feet wide at this location. When vehicles are parked on the north and south side of the road, it is difficult for vehicles to safely pass through this section while traffic is turning onto and off of 41st Street. Staff recommends approval. A motion was made by Alderman Moyer to approve. Seconded by Alderman Schmidt. Motion passed on roll call with the following vote: ayes: Aldermen O’Brien, Waldron, Schmidt, Williams, Macias, Wendt, Timion and Moyer; nays: none.
5. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Fischer Excavating, Inc. for Project #1354, 2021 2021 Lead Water Service Replacements, for the amount of $144,124. Bids were opened and publicly read on May 4, 2021, for #1354, 2021 Lead Water Service Replacements, with Fischer Excavating, Inc. submitting the lowest and most responsible and responsive bid. Staff recommends approval. A motion was made by Alderman Waldron to approve. Seconded by Alderman Wendt. Discussion had. Marty Vanags, Interim City Administrator, confirmed that American Rescue Plan funds may be allocated to replenish the fund from this expenditure. Motion passed on roll call with the following vote: ayes: Aldermen O’Brien, Waldron, Schmidt, Williams, Macias, Wendt, Timion and Moyer; nays: none.
6. A Resolution authorizing the Mayor and City Clerk to execute and attest to a one-year contract with Backflow Solutions Inc. for administration of the Water Division’s Cross Connection Control Program for the amount of $6,000. The plumbing code requires water supply piping within homes and businesses to have specially designed valves (backflow valves) installed in-line when the building’s plumbing is connected to potentially hazardous substances. Public water systems (through EPA) are required to maintain the records and enforce testing for these valves. Water systems are also required to survey customers tri-annually to determine whether their plumbing systems contain these hazards. This system of surveying, testing and enforcement are called backflow prevention or Cross Connection Control. Backflow Solutions Inc. (BSI) will send notifications on behalf of Moline to those customers with such valves. BSI will charge the certified plumber a fee of $9.95 per test to enter the test into BSI’s online system. There is no charge to the City for this service. BSI will also survey one-third of the City’s water customers each year for a fee to be paid by the City in the amount of $1.00/ survey. Staff recommends approval. A motion was made by Alderman O’Brien to approve. Seconded by Alderman Timion. There was discussion. Tony Loete, Director of Utilities, explained that changes at the federal level necessitated this project. Staff recommends using reserve funds. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Schmidt, Williams, Macias, Wendt, Timion, Moyer and O’Brien; nays: none.
7. A Resolution authorizing the Mayor and City Clerk to execute and attest to a Local Public Agency Agreement for Federal Participation to commit Safe Routes to School funds for Motor Fuel Tax (MFT) Section Number 19-00273-00-SW, 48th Street/48th Street Place from Wilson Middle School to the YMCA and authorizing a Resolution for Improvement Under the Illinois Highway Code for Motor Fuel Tax (MFT) Section Number 19-00273-00-SW, 48th Street/48th Street Place from Wilson Middle School to the YMCA, for the amount of $85,000.00. This grant is being funded through the federal government’s “Safe Routes to School” program, and is being administered through the Illinois Department of Transportation. The new sidewalk will be eight feet wide and located on the east side of 48th Street / 48th Street Place, and will provide a safe walking path for children between Wilson Middle School and the YMCA. The construction will take place this fall during the school year, but the existing sidewalk on the west side of the street will remain open and will be the walking route while construction takes place. A motion was made by Alderman O’Brien to approve. Seconded by Alderman Wendt. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Schmidt, Williams, Macias, Wendt, Timion, Moyer and O’Brien; nays: none.
8. A Resolution authorizing the cancelation of a Letter of Engagement with Strategia Consulting, LLC, for legislative lobbying services for the City of Moline. Mayor Rayapati proposes that Council re-evaluate its future lobbying and communication needs and the continuing need to engage the services of Strategia Consulting, LLC. A motion was made by Alderman Timion to approve. Seconded by Alderman Macias. There was discussion. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Schmidt, Williams, Macias, Wendt, Timion, Moyer and O’Brien; nays: none.
9. Other. Darren Gault, Chief of Police, explained that the City has the opportunity to apply for two Community Oriented Policing Services (COPS) grants, both with a June 15, 2021 deadline:
∙ 2021 Office School Violence Prevention grant – the City plans to request for $103,000. Staff seeks approval to apply for said grant. A motion was made by Alderman Wendt to approve. Seconded by Alderman O’Brien. There was discussion. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Schmidt, Williams, Macias, Wendt, Timion, Moyer and O’Brien; nays: none.
∙ 2021 COPS Hiring Program grant to add one individual officer. A motion was made by Alderman O’Brien. Seconded by Alderman Schmidt. Discussion had. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Schmidt, Williams, Macias, Wendt, Timion, Moyer and O’Brien; nays: none.
Public Comment
View recorded meetings at http://www.moline.il.us/CivicMedia?CID=9
The meeting adjourned at 7:15 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/7106
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