City of Moline Committee of the Whole Met June 8.
Here is the minutes provided by the committee:
PRESENT: Mayor Sangeetha Rayapati (Chair) Alderman Scott Williams (Ward 1)
Alderman Alvaro Macias (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Matt Timion (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Pat O’Brien (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman James Patrick Schmidt (Alderman At-Large)
ABSENT: None.
STAFF: Marty Vanags, Interim City Administrator
Janine Hollembaek Parr, City Clerk
Tony Loete, Director of Utilities
Leah Miller, Human Resources Director
Jared Thomas, Information Technology Specialist
Darren Gault, Chief of Police
Jeff Snyder, Fire Chief
Steve Regenwether, Deputy Fire Chief
Carol Barnes, Finance Director
K.J. Whitley, Community Development Program Manager
OTHERS: Margaret Kostopulos, Corporation Counsel
Members of the Media
Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.
Mayor’s Board Appointments
Mayor’s reappointment of Roger Clawson to the Park Board for a full 5-year term to expire May 31, 2026.
Mayor’s appointment of Michael Simlin to the Citizens Advisory Council on Urban Policy (CACUP) for a full 3-year term to expire July 31, 2024.
Mayor’s appointment of Angela Rule to the Citizens Advisory Council on Urban Policy (CACUP) for a full 3- year term to expire July 31, 2024.
Mayor’s appointment of Christiana Headley to the Moline Centre Main Street Commission and SSA #6 Board for a full 3-year term to expire June 30, 2024.
Mayor’s appointment of Anamaria Rocha to the Moline Centre Main Street Commission and SSA #6 Board for a full 3-year term to expire June 30, 2024.
Questions on the Agenda
There were no questions on the agenda.
Presentation
Michael E. Malatt, Senior Manager, Baker Tilly US, LLP, presented the City of Moline 2020 Comprehensive Annual Financial Report. There was discussion.
Agenda Items
1. Rezoning 4400-4450 12th Avenue. In concurrence with the Plan Commission’s recommendation, staff seeks City Council’s denial of a request to rezone 4400-4450 12th Avenue. The subject property is currently vacant and not being used. The applicant, Keith Curry, would like to build a new laundromat. The current O-1 zoning district does not allow for this use. Rezoning to a B-1 district would be required. On May 26, 2021, the Plan Commission met and a public hearing was held. The Plan Commission voted unanimously (7-0) to recommend to City Council denial of PC 21-03, request from Keith Curry, for the rezoning of 4400-4450 12th Avenue from O-1 (Office District) to B-1 (Neighborhood Business District), based upon nonconformance with the Comprehensive Plan and staff’s recommendation. A recommendation for denial requires a two-thirds (2/3) affirmative vote of the City Council to be approved (Sec. 35-2201(7)(c)). A motion was made by Alderman Waldron to approve. Seconded by Alderman O’Brien. Alderman Wendt abstained from discussion due to a professional conflict. Discussion had. Motion passed unanimously.
2. Abandoned Residential Property Municipality Relief Program Round 5 Acceptance. Staff seeks City Council approval to accept the Illinois Housing Development Authority Abandoned Residential Property Municipality Relief Program (APP), Round 5 Grant in the amount of $45,000 and to do all things necessary to execute all assurances and certifications. At the January 19, 2021, City Council Meeting, the Community & Economic Development Department requested approval to apply to the Illinois Housing Development Authority (IHDA) for the APP, Round 5 Grant, in the amount of $150,000. The Community & Economic Development Department applied for the APP, Round 5 Grant and received the attached Conditional Commitment Letter on May 26, 2021, notifying the City of Moline of the award in the amount of $45,000. The next step is to execute the Conditional Commitment Letter and complete all requested exhibits. A motion was made by Alderman Timion to approve. Seconded by Alderman Wendt. Motion passed unanimously.
3. Other. Alderman Schmidt moved to reconsider item #4 on the May 25, 2021, COW Agenda:
A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Brandt Construction Co., for Motor Fuel Tax (MFT) Section 21-00000-01-GM, 2021 Seal Coat Program, for the amount of $76,525. Bids were opened and publicly read on March 2, 2021, with Brandt Construction Co., submitting the lowest and most responsible and responsive bid. A motion was made by Alderman Timion to approve. Seconded by Alderman Waldron. Discussion had. Joe Kuhlenbeck, Interim Public Works Director, explained that work will be done up to the amount budgeted for this project. Kuhlenbeck indicated comfortability with Brandt’s work, which will be guaranteed. Motion passed with Alderman O’Brien voting nay.
Seconded by Alderman Macias. Alderman Schmidt stated that additional information regarding the quality of work done by Brandt Construction Company in Moline and in neighboring municipalities has been brought to his attention since the last Council meeting. Alderman Macias echoed same. Motion passed unanimously.
4. Other. Alderman Schmidt moved to reconsider item #5 on the May 25, 2021, COW Agenda:
A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Brandt Construction Co., for Project #1358, 2021 City Parking Lot Maintenance, for the amount of $277,641.60. Bids were opened and publicly read on May 11, 2021, with Brandt Construction Co., submitting the lowest and most responsible and responsive bid. A motion was made by Alderman Waldron to approve. Seconded by Alderman Moyer. There was discussion. Marty Vanags, Interim City Administrator, explained that staff is qualifying the identified lots for the use of TIF funds, and confirmed that if TIF funds are used, additional lots may be included in the project. Motion passed with Alderman O’Brien voting nay.
Seconded by Alderman Macias. Margaret Kostopulos, Corporation Counsel, stated that workmanship is a factor that can be considered in review of bids. Motion passed unanimously.
5. Other. Alderman Schmidt, seconded by Alderman Timion, moved to direct staff to review bids received for the Motor Fuel Tax (MFT), Section 21-00000-01-GM, 2021 Seal Coat Program and for Project #1358, 2021 City Parking Lot Maintenance, and return to Council with a recommendation. There was discussion. Staff was asked to confirm that issues arising from work on the previous Brandt Construction contract will be rectified and are guaranteed within the terms of that contract. Alderman Wendt requested that strong warranties be included in all contracts. Motion passed unanimously.
6. Other. Marty Vanags, Interim City Administrator, referenced a draft of the 2021 Strategic Plan, that he emailed to the City Council this afternoon. Community input will be garnered at the Mayor’s Listening Post event tomorrow at the Prospect Park Pavilion at 6:00 p.m. A community survey will be available, in Spanish and English, on the City’s website and in hard copy at City Hall. American Recover Program funding guidelines and initiatives will be married with the Strategic Plan. The Plan is slated for completion by July 13, 2021.
Public Comment
View recorded meetings at http://www.moline.il.us/CivicMedia?CID=9
The meeting adjourned at 6:33 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/7176
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