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City of Moline Committee of the Whole Met June 15.

Here are the minutes provided by the committee:

PRESENT: Mayor Sangeetha Rayapati (Chair) 

Alderman Scott Williams (Ward 1) 

Alderman Alvaro Macias (Ward 2) 

Alderman Mike Wendt (Ward 3) 

Alderman Matt Timion (Ward 4) 

Alderman Sam Moyer (Ward 5) 

Alderman Pat O’Brien (Ward 6) 

Alderman Mike Waldron (Ward 7) 

Alderman James Patrick Schmidt (Alderman At-Large) 

ABSENT: None. 

STAFF: Bob Vitas, City Administrator 

Marty Vanags, Interim City Administrator 

Janine Hollembaek Parr, City Clerk 

Joe Kuhlenbeck, Interim Public Works Director 

Leah Miller, Human Resources Director 

Eric Griffith, Parks Recreation Director 

Todd Green, GIS Administrator 

Darren Gault, Chief of Police 

Jeff Snyder, Fire Chief 

Carol Barnes, Finance Director 

Steve Regenwether, Deputy Fire Chief 

KJ Whitley, Community Development Project Manager 

OTHERS: Margaret Kostopulos, Corporation Counsel 

Paul Rumler and Julie Forsythe, QC Chamber 

Alexandra Elias, Renew Moline 

Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers. 

Appointment and Oath of Office 

Council appointment and Oath of Office for Bogdan Vitas, Jr., as City Administrator, effective June 14, 2021. Questions on the Agenda

Agenda Items

1. A Special Ordinance authorizing the Mayor and City Clerk to execute and attest to a Development Agreement between NexGen Development Corporation and the City of Moline. NexGen is seeking to redevelop the Sohrbeck building into six residential units on floors 2 and 3 of the building and improve the façade of the building. They are seeking TIF redevelopment funds from the City as well as Façade improvement funding. In addition, they are seeking a guarantee of parking spaces in a City parking lot. Staff recommends approval. A motion was made by Alderman Wendt to approve. Seconded by Alderman Timion. Discussion had. Vanags confirmed that NexGen is a local contractor. Alderman Wendt moved to direct staff to rewrite agreement incentives to make $51,000 TIF eligible and up to $40,000 tied to façade, in which the City would rebate 50% of the first $30,000 and 40% of the remainder spent; essentially, $90,000 must be spent to receive the full allocation. Seconded by Alderman O’Brien. There was discussion. Renew Moline Executive Director Alexandra Elias indicated that, as written, the Agreement provides ample assurance that the City’s requirements will be met, and Corporation Council Margaret Kostopulos concurred. Motion failed on roll call with the following vote: ayes: Aldermen Williams, Wendt, O’Brien and Waldron; nays: Aldermen Macias, Timion, Moyer, Schmidt and Mayor Rayapati. The original motion passed unanimously.

2. A Resolution authorizing the Mayor and City Clerk to execute and attest to a Business & Economic Growth Partnership Agreement between the City of Moline and the Quad Cities Chamber establishing clarity of roles and enabling more collaboration and efficient relationships that facilitate business growth and investment in our region. Staff seeks approval from City Council to continue investment in the Quad Cities Chamber as the lead economic development entity to market the region and facilitate business growth for the entire region’s benefit. A motion was made by Alderman Waldron to approve. Seconded by Alderman Wendt. Alderman Macias abstained from discussion as a member of the Chamber board. Motion passed unanimously.

3. A Resolution authorizing the Fleet and Facilities Manager to purchase an Altec Model AT48M Articulating Telescopic Aerial Device with a fiberglass upper boom and fiberglass insulator in the articulating arm from Altec Industries, Inc., for the amount of $167,823. Staff is seeking approval for the purchase of an Altec Model AT48M Articulating Telescopic Aerial Device with a fiberglass upper boom and fiberglass insulator in the articulating arm from Altec Industries, Inc., for the amount of $167,823 and the authorization of the disposal of current equipment in the City’s fleet by the Fleet and Facilities Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. This vehicle is available through a Sourcewell joint purchase contract. Sourcewell is a self-sustaining government organization that delivers superior value and savings for public agencies with purchasing solutions that are competitively solicited nationally. A motion was made by Alderman O’Brien to approve. Seconded by Alderman Wendt. Motion passed unanimously.

4. A Resolution authorizing the Fleet and Facilities Manager to purchase a Pro-Patch model HL 425-80 DHER from H.D. Industries, Inc., for the amount of $82,819. Staff is seeking approval for the purchase of a Pro-Patch model HL 425-80 DHER from H.D. Industries, Inc., for the amount of $82,819 and the authorization of the disposal of current equipment in the City’s fleet by the Fleet and Facilities Manager through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. This equipment is available through the HGACBuy joint purchase contract #SM2045A. The Houston-Galveston Area Council (H-GAC) is a regional council of governments operating under the laws of the State of Texas. The H-GAC board awards all contracts, which can be made available to local governments nationwide, through Cooperative Purchasing Program known as HGACBuy. A motion was made by Alderman Waldron to approve. Seconded by Alderman Macias. Motion passed unanimously.

5. A Resolution authorizing approval of a quote from Davenport Electric Contract Company (DECCO) for materials and installation of traffic signal modifications at 23rd Street and River Drive for the amount of $23,776. Staff is seeking approval of the quote from Davenport Electric Contract Company (DECCO) for materials and installation of traffic signal modifications at 23rd Street and River Drive for the amount of $23,776 and authorizing the approval of the expenditure of Traffic Safety Initiatives funds. A motion was made by Alderman Wendt to approve. Seconded by Alderman Schmidt. There was discussion. Alderman Wendt corrected that his motion was to use TIF not safety funds. Motion passed unanimously.

6. A Resolution authorizing the Mayor and City Clerk to execute and attest to a Memorandum of Understanding between the City of Moline and the Board of Education of Moline School District No. 40 setting forth the terms for submitting a joint application for funding and submission of the subsequent 2021 COPS Office School Violence Prevention Program (SVPP) grant application in the amount of $111,744. Staff seeks approval of the MOU between the City of Moline and The Board of Education of Moline School District No. 40 setting forth the terms for submitting a joint application for funding and for the Moline Police Department, on behalf of the City of Moline, to apply to the U.S. Department of Justice Office of Community Oriented Policing Services for the 2021 COPS Office School Violence Prevention Program (SVPP) Grant in the amount of $111,744 to implement the Omnilert emergency communication district-wide system and the school phase of the surveillance camera project. A motion was made by Alderman Williams to approve. Seconded by Alderman Macias. Darren Gault, Chief of Police, clarified that the school district has offered a 25% match. Motion passed unanimously.

7. An Ordinance amending Chapter 24, “PERSONNEL,” of the Moline Code of Ordinances, Section 24- 3207, Appendix 1, by adding a job description for Communications Coordinator. Staff seeks approval of formal adoption of the job description for Communications Coordinator. The position would plan and coordinate all communication programs and social media designed to provide transparent and timely information to the greater public. The Communications Coordinator would also develop materials designed to increase public understanding of City services, issues, and programs. A motion was made by Alderman Wendt to approve. Seconded by Alderman Moyer. Discussion had. Leah Miller, Human Resources Manager, confirmed that the position has been factored and will report to the City Administrator. Motion passed unanimously.

8. A Resolution authorizing the Mayor and City Clerk to execute and attest to a License and Concession Agreement between the City of Moline and Lil Stevie’s to sell food and beverages from a mobile food unit at the northeast parking lot of Stephens Park from July 17, 2021, through July 16, 2023, as weather permits, at the City’s sole discretion. Lil Stevie’s had a License and Concession Agreement for 2020-2021 and has proven to provide the services agreed upon and maintain a good working relationship with the Park Department. Staff recommends approval. A motion was made by Alderman Wendt to approve. Seconded by Alderman Waldron. Motion passed unanimously.

Informational

Stephens Park Update. Eric Griffiths, Parks Recreation Director, explained that Stephens Park, one of the City’s largest parks, is in TIF District #2, One Moline Place. Griffith shared how proposed amenities for the park were determined. New amenities include a soccer/futsal mini-pitch system with Musco lighting, basketball courts, and a new playground. The estimated cost is $700,000. The project could not feasibly be done in-house. In 2034, $990,194.58 will be available in the TIF. There was discussion. Griffith confirmed that deck hockey could be done on the mini-pitch as well. Staff will develop a recommendation and return to Council.

Public Comment

View recorded meetings at http://www.moline.il.us/CivicMedia?CID=9

The meeting adjourned at 6:47 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/7204