City of East Moline Committee of the Whole met July 19.
Here are the minutes provided by the committee:
ROLL CALL
Mayor Freeman called the meeting to order and directed City Clerk Wanda Roberts to call the roll. The following Aldermen were present: Larry Toppert, Gary Almblade, Nancy Mulcahey, Rhea Oakes, Maria Tapia and Jose Rico. Absent: Jayne O’Brien. 7:04 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
None.
ANNUAL AUDIT PRESENTATION FY 2020 (Ms. Whiting – Finance Director) Lauterbach & Amen, LLC will be presenting the City's annual audit for the fiscal year ending December 31, 2020.
RECOMMENDATION:
Formal action is not required, GFOA requires that the audit be presented to Council within 90 days of final Consolidated Annual Financial Report submittal.
Presentation by Jamie Wilkey from Lauterbach & Amen presented a 10-minute presentation regarding the 2020 Annual Audit.
See attached memorandum.
FINANCIAL:
This is not a budgeted item.
RECOMMENDATION:
Formal action is not required, GFOA requires that the audit be presented to Council within 90 days of final Consolidated Annual Financial Report submittal.
Informational purposes only.
DEMOLITION OF NUISANCE PROPERTIES (Doug Maxeiner – City Administrator)
See attached memorandum.
FINANCIAL:
This is not a budgeted item.
After much discussion of the pros and cons of this issue.
A motion was made by Alderman Oakes, seconded by Alderman Rico to approve Utility, Sidewalks and Residential Rehabilitation – Furnace Replacement Program. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
A motion was made by Alderman Mulcahey seconded by Alderman Rico to continue talks with Mitchell Mobile Home Park and report back to City Council. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
A motion was made by Alderman Mulcahey seconded by Alderman Almblade to approve Demolition using income guidelines provided by City Administrator Maxeiner. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
PROPOSED NOISE ORDINANCE (Doug Maxeiner – City Administrator) Staffreceivesseveral complaints about noise generated from bars and taverns. Currently, there is little in the Municipal Code to address these issues.
On May 17, 2021, the City Council reviewed a rough draft of an ordinance that would provide the Police Department with some leverage to address noise complaints. TheCityCouncil provided some input on the scale used to measure noise (C weighting versus A weighting scale) and noise from small gas engines and electrical motors used in lawn maintenance or household repairs. In addition, staff added additional clarification on the exemption of racetrack operations permitted by the City.
The focus of the ordinance remains on amplified sound at bars and taverns affecting adjoining properties.
RECOMMENDATION:
Staff recommends review and discussion of the proposed ordinance.
A motion was made by Alderman Almblade seconded by Alderman Oakes to concur with the recommendation as presented. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
REPLACEMENT FIREFIGHTER (Chief DeFrance – EMFD) A Captain is retiring on July 26, 2021 with over 20 years of service. This will result in a 5th vacancy at the fire department reducing our staffing level to 31. As part of the budget reduction plan for the current and next fiscal year the fire department is to temporarily operate with a reduced staff of 32 personnel instead of the City codes prescribed staffing level of 36 personnel. In order to maintain the current reduced staffing level a replacement firefighter needs to be hired.
The base annual salary of the retiring member is $73,178.
The base entry annual salary of a replacement firefighter will be $49,164. The annual salary differential saved will be approximately $24,014.
FINANCIAL:
This is a budgeted item.
Line Item # Title: Salaries
Amount Budgeted: $73,178.00 1-year
Actual Cost: $49,164.00 1-year
Under/(Over): $24,014.00 1-year
This is not a CIP.
RECOMMENDATION:
Direct the East Moline Fire & Police Commission to select and hire a suitable candidate for the fire department from the current firefighter eligibility list.
A motion was made by Alderman Oakes seconded by Alderman Mulcahey to concur with the recommendation as presented. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried.
POOL FACILITY ASSSESSMENT (Mr. Firth – Aquatic Manager) See attached memorandum from Mike Firth.
FINANCIAL:
This is not a budgeted item.
Line Item # 540-4406-495.0 Title: Pool Capital Improvement Expense
Amount Budgeted: $0
Actual Cost: $6,250.00
Under/(Over): ($6,250.00)
Funding Sources: Pool Reserves
Departments: Pool
This is not a CIP.
RECOMMENDATION:
Staff recommends authorization of the Pool Facility Assessment for a cost of $6,250.00. Pulled to be brought back at the next meeting.
ADJOURNMENT:
A motion was made by Alderman Almblade, seconded by Alderman Oakes to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Tapia, Rico, Toppert, Almblade, Mulcahey and Oakes. Motion carried. 8:04 p.m.
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