City of Moline Committee of the Whole met Aug. 10.
Here are the minutes provided by the committee:
PRESENT: Mayor Sangeetha Rayapati (Chair)
Alderman Scott Williams (Ward 1)
Alderman Alvaro Macias (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Matt Timion (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Pat O’Brien (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman James Patrick Schmidt (Alderman At-Large)
ABSENT: None.
STAFF: Bob Vitas, City Administrator
Janine Hollembaek Parr, City Clerk
Joe Kuhlenbeck, Interim Public Works Director
Leah Miller, Human Resources Director
Eric Griffith, Parks & Recreation Director
David Rowatt, Information Technology Manager
Darren Gault, Chief of Police
Jeff Snyder, Fire Chief
Carol Barnes, Finance Director
Tony Loete, Director of Utilities
K.J. Whitley, Community Development Program Manager
Keith Verbeke, Finance Manager
OTHERS: Margaret Kostopulos, Corporation Counsel
David Silverman, Corporation Counsel (electronically)
Alexandra Elias, Renew Moline
Andy Waeyaert, Indiana, Illinois, Iowa Foundation for Fair Contracting
Josh Layer, Burbach Aquatic (electronically)
Anthony Miceli, Speer Financial (electronically)
Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.
Mayor’s Board Appointments
Mayor’s appointment of Dan McNeil to the Plan Commission for a full 6-year term to expire June 30, 2027.
Presentation
2021 Pool Study Results. Eric Griffith, Parks & Recreation Director, stated that Burbach Aquatic conducted the Study, and introduced Josh Layer, who attended remotely. The project is to be included in the FY2022 budget.
Funding Request for Stephens Park Updates. Eric Griffith, Parks & Recreation Director, reviewed plans for Stephens Park improvements and requested that the City Council authorize a 2021 advance from the General Fund of $578,900 for said project. There was discussion. Alderman Wendt, seconded by Alderman Moyer, moved to amend and increase the amount of the requested advance to $651,000, to include an additional mini pitch soccer system/basketball court (for a total of 5 mini-pitch fields and two basketball courts) and lighting. Discussion had. Stephens Park is in TIF districts 2 and 6. Carol Barnes, Finance Director, indicated that a total revenue stream of $1.4 million, over the life of the TIFs, is projected. Motion passed unanimously.
2021A and 2021B Bond Refinancing Results. Carol Barnes, Finance Director, shared results from the sale of the two bonds on Monday, August 9, 2021. The low bids will generate $45,538.95 of additional savings over the originally estimated savings of $374,733, for a total savings of $420,271.95. Below is the breakdown by issue:
2021A (TIF #2): $281,348.07
2021B (TIF #6): $138,923.88
Total Savings: $420,271.95
Anthony Miceli, Speer Financial, explained that Peoples National Bank of Kewanee was the successful low bidder, bidding an interest rate of 1.72% on each issue. Miceli provided final bond runs reflecting the savings from each issue.
Questions on the Agenda
There were no questions on the agenda.
Agenda Items
1. An Ordinance adopting the Moline Public Art and Placemaking Plan, designating the Downtown Moline Public Art Program Area and amending various chapters of the Moline Code of Ordinances establishing provisions for the governance of the City’s public art program. David Silverman, Corporation Counsel, addressed the Council remotely. Silverman noted that scrivener’s errors have been corrected prior to this final document. The use of Façade Improvement funds allowable under the Ordinance was discussed. Silverman explained that the intent is to provide the City with as much flexibility as possible in allowing the use of other funding sources from time to time. Alderman Wendt moved to approve staff’s recommendation. Seconded by Alderman Timion. There was discussion. There was concern that removal of the language from the Ordinance may cause those participating in the public art program to be viewed as ineligible for façade program participation as well. A motion was made by Alderman Waldron to amend and remove all references to façade funds. Seconded by Alderman O’Brien. Motion passed with Alderman Wendt voting nay. Alderman Waldron moved to amend and strike from Section 2-1111, “Establishment of and Requirements for Public Art Acquisition and Maintenance Fund,” Subsection d(2), “Sources of Funds”. Seconded by Alderman Williams. Discussion had. Alexandra Elias, Renew Moline Executive Director, clarified that this does not necessarily mean that the 2% annual allocation must come from the capital improvement budget. Motion failed with Alderman Waldron voting aye. The amended motion carried with Alderman Waldron voting nay.
2. A Resolution authorizing the Mayor and City Clerk to execute and attest to an Inter-Governmental Agreement between the City of Moline and the Illinois Department of Human Services setting for the terms for acceptance of a grant award to the Police Department in the sum of $5,280. The Moline Police Department seeks approval to enter into an Inter-Governmental Agreement and accept an award of $5,280 to continue to conduct a retail education and enforcement program with tobacco retailers. A motion was made by Alderman Moyer to approve. Seconded by Alderman Williams. Motion passed unanimously.
3. A Resolution authorizing the Mayor and City Clerk to execute and attest to a License with BNSF Railway Company, a Delaware corporation, for installation of 8’ wide sidewalk across the railroad crossing at 34th Street. Staff seeks Council approval for the City to enter into a licensing agreement for an 8’ wide sidewalk installation. The licensing agreement needs to be executed prior to any improvements made by the BNSF Railway Company (BNSF) for track and pavement improvements to 34th Street. Once the agreement is approved, the City and BNSF will make improvements to the crossing at 34th Street. Installation of the 8’ wide sidewalk will also be installed from the intersection of University Drive to south of the railroad crossing. A motion was made by Alderman Wendt to approve. Seconded by Alderman O’Brien. Alderman Wendt thanked staff for their proactive work. Motion passed unanimously.
4. A Resolution authorizing the City Adminstrator to execute a 3-year Agreement with Granicus for meeting and agenda management software in the amount of $33,300 to be paid in equal annual installments. Staff recommends the purchase and implementation of agenda management solutions from Granicus to facilitate internal process efficiencies and greater transparency. A motion was made by Alderman Wendt to approve. Seconded by Alderman Schmidt. Discussion had. Motion passed unanimously.
5. An Ordinance amending Chapter 27, “PURCHASING,” of the Moline Code of Ordinances, regarding responsible bidder requirements. Margaret Kostopulos, Corporation Counsel, explained that many communities, including Moline, have adopted a “responsible bidder ordinance,” which commonly requires bidders to submit satisfactory evidence of compliance with all applicable laws, the Illinois Prevailing Wage Act, and equal opportunity employment; valid business registration information and certificates of insurance; and participation in an apprenticeship training program approved by and registered with the U.S. Department of Labor. Currently, Section 27-3100 of the Moline Code of Ordinances provides that participation in apprenticeship and training programs is a factor that the City shall consider when determining the lowest responsive and responsible bidder. This ordinance includes proposed amendments to the City’s procedure for purchasing via competitive bidding and contracting with the lowest responsible bidder to make participation in an apprenticeship program a requirement, instead of a factor to be considered, in evaluation of bids of any project for the construction or demolition of any “public works’ as defined in 820 ILCS 130/2, as interpreted by the Illinois Department of Labor where the contract sum equals or exceeds $75,000. A motion was made by Alderman O’Brien to approve. Seconded by Alderman Timion. There was discussion. Alderman Moyer moved to amend and raise the minimum requirement per project to $500,000. Seconded by Alderman Wendt. There was discussion. Alderman O’Brien stated that the City must insist on training to ensure a higher standard of workmanship, competition and safety on the job site. Mayor Rayapati indicated that there is support that such an ordinance inspires greater competition. Margaret Kostopulos, Corporation Counsel, was asked to investigate the threshold used by the State of Illinois. She noted that reducing the threshold to $25,000 is consistent with the spirit of the ordinance amendment. Motion failed on roll call with the following vote: ayes: Aldermen Williams, Wendt and Moyer; nays: Aldermen O’Brien, Waldron, Schmidt, Macias and Timion. Alderman Waldron, seconded by Alderman Wendt, moved to amend to a $75,000 threshold. Motion passed on roll call with the following vote: ayes: Aldermen Waldron, Schmidt, Williams, Macias, Wendt, Timion and Moyer; nays: Aldermen O’Brien. There was discussion. Alderman Wendt, seconded by Alderman Moyer, moved to amend to consider a contractor eligible as long as they have one person enrolled in an apprenticeship program within the first 365 days, and at least one person enrolled every two years thereafter. Discussion had. Motion failed on roll call with the following vote: ayes: Aldermen Williams, Wendt and Moyer; nays: Aldermen O’Brien, Waldron, Schmidt, Macias and Timion. There was discussion. Andy Waeyaert of Indiana, Illinois, Iowa Foundation for Fair Contracting, explained that Foundation attorneys wrote the language in the ordinance. He stated that investment in apprenticeships produces graduates. Alderman Wendt moved to amend to delay the effective date until such time that Rock Island and East Moline pass mirroring ordinances. Seconded by Alderman Moyer. There was discussion. Motion failed on roll call with the following vote: ayes: Aldermen Waldron, Williams, Wendt and Moyer; nays: Aldermen O’Brien, Schmidt, Macias and Timion. Members of Council expressed differing perspectives on the resulting effects of the Ordinance. The amended motion, with the $75,000 threshold, passed on roll call with the following vote: ayes: Aldermen O’Brien, Waldron, Schmidt, Macias and Timion; nays: Aldermen Williams, Wendt and Moyer.
6. Other. Joe Kuhlenbeck, Interim Public Works Director, stated that staff is seeking approval for the Public Works Department to apply to the Bi-State Regional Commission, as part of the Quad Cities Metropolitan Planning Organization Surface Transportation Block Grant funds (Transportation Alternatives Set-Aside Program Grant) to be administered through the Illinois Department of Transportation District 2 Office, for the amount of $343,620, and for the Mayor, City Clerk, and City staff to do any and all things necessary to apply for the 2021 Transportation Alternatives Set-Aside Program Grant. The grant application is due August 20, 2021, and requires a local resolution and match commitment from the City. Alderman Wendt moved to approve. Seconded by Alderman Macias. Motion passed unanimously.
Public Comment
There was no public comment.
View recorded meetings at http://www.moline.il.us/CivicMedia?CID=9
The meeting adjourned at 7:53 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/7329
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