Rock Island Today

City of Rock Island City Council met Dec. 9.

Here is the agenda provided by the council:

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Moment of Silence

5. Public Comment

6. Public Hearings

a. Public Hearing for the CY 2025 Budget.

(Mayor Thoms will close the regular meeting and open a Public Hearing regarding the Calendar Year 2025 Budget. Upon conclusion of the hearing, Mayor Thoms will reconvene the regular meeting).

7. Awards, and Honor Presentations, Oath of Office Swearing in Ceremony, and Proclamations

a. Proclamation honoring Shellie Moore Guy for her achievements and dedication to community service.

8. Update Rock Island

9. Ordinances (First Readings)

a. Report from the Public Works Department regarding a rate increase for residential refuse and yard waste service. (First Reading)

Motion: Motion to consider the ordinance.

RC Roll Call vote is needed.

b. Report from the Finance Department regarding an Ordinance adopting the budget for the fiscal year beginning January 1, 2025 and ending December 31, 2025. (First Reading)

Motion: Motion to consider the ordinance.

RC Roll Call vote is needed.

c. Report from the Finance Department regarding an Ordinance for the levy, assessment, and collection of property taxes for the City of Rock Island for the fiscal year beginning January 1, 2025 and ending December 31, 2025. (First Reading)

Motion: Motion to consider the ordinance.

RC Roll Call vote is needed.

d. Report from the Finance Department regarding an Ordinance for the property tax levy of the downtown Special Services Area (SSA), providing $310,659 in property taxes for collection in the fiscal year beginning January 1, 2025 and ending December 31, 2025. (First Reading)

Motion: Motion to consider the ordinance.

RC Roll Call vote is needed.

e. Report from the Community Development Department regarding a Special Use Permit request from Christina Caldwell for Del's Metal Company at 1600 Mill Street and 1700 1st Street. (First Reading)

Motion: Motion to deny the Special Use Permit request for the properties at 1600 Mill Street and 1700 1st Street.

RC Roll Call vote is needed.

10. Passage of Ordinances and Resolutions

a. A Special Ordinance regarding a Special Use Permit request from Demetrius T. Johnson for 1501 5th Street. (Second Reading)

Motion: Motion to pass the ordinance.

RC Roll Call vote is needed.

b. Tax Abatement Resolutions.

a. Resolution authorizing Tax Abatement in the amount of $668,712.50, such funds to be provided from revenues of Gaming to pay principal and interest on General Obligation Bonds, series 2014A.

b. Resolution authorizing Tax Abatement in the amount of $1,197,105, such funds to be provided from revenues of Tax Increment Financing and Sales Tax to pay principal and interest on Taxable General Obligation Bonds, series 2014B.

c. Resolution authorizing Tax Abatement in the amount of $541.287.50, such funds to be provided from revenues of the Debt Service and Gaming funds to pay principal and interest on General Obligation Bonds, series 2015A.

d. Resolution authorizing Tax Abatement in the amount of $238,000, such funds to be provided from revenues of the Debt Service, Gaming and Sewer funds to pay principal and interest on General Obligation Refunding Bonds, series 2015B.

e. Resolution authorizing Tax Abatement in the amount of $256,400, such funds to be provided from revenues of the Gaming fund to pay principal and interest on General Obligation Bonds, series 2016A.

f. Resolution authorizing Tax Abatement in the amount of $82,468.76, such funds to be provided from revenues of the Tax Increment Financing fund and Sales Tax to pay principal and interest on General Obligation Bonds, series 2016C.

g. Resolution authorizing Tax Abatement in the amount of $303,231.26, such funds to be provided from revenues of the Hydroplant, Parks and Gaming funds to pay principal and interest on General Obligation Bonds, series 2017A.

h. Resolution authorizing Tax Abatement in the amount of $469,200, such funds to be provided from revenues of the Water fund and Wastewater fund to pay principal and interest on Taxable General Obligation Bonds, series 2019A.

i. Resolution authorizing Tax Abatement in the amount of $945,600, such funds to be provided from revenues of the Wastewater fund to pay principal and interest on General Obligation Refunding Bonds, series, series 2021B.

j. Resolution authorizing Tax Abatement in the amount of $143,242.50, such funds to be provided from revenues of Tax Increment Financing and Sales Tax to pay principal and interest on Taxable General Obligation Bonds, series 2019C.

k. Resolution authorizing Tax Abatement in the amount of $186,018.76, such funds to be provided from revenues of the Gaming fund to pay principal and interest on General Obligation Bonds, series 2019D.

l. Resolution authorizing Tax Abatement in the amount of $920,200, such funds to be provided from revenues of the Water and Wastewater, Parks & Recreation, Gaming, Library and Debt funds to pay principal and interest on General Obligation Bonds, series 2020.

m. Resolution authorizing Tax Abatement in the amount of $254,200, such funds to be provided from revenues of the Debt Service, Gaming, Sunset Marina and Water funds to pay principal and interest on General Obligation Refunding Bonds, series 2021A.

Motion: Motion to adopt Tax Abatement Resolutions a through m as recommended and direct the Finance Director to file the resolutions with the County Clerk.

RC Roll Call vote is needed.

11. Consent Agenda

All items under the Consent Agenda are considered to be routine in nature and will be enacted by a single motion and subsequent roll call vote. There will be no separate discussion of these items unless an Alderperson so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after approval of the Consent Agenda.

a. Minutes from the November 25, 2024 Study Session and City Council meeting.

b. Minutes from the November 25, 2024 Closed Session.

c. Claims for the week of October 11 through October 17, 2024, in the amount of $2,138,496.34; for the week of October 18 through October 24, 2024, in the amount of $1,469,404.26; for the week of October 25 through October 31, 2024, in the amount of $889,177.85 and payroll for the weeks of October 28 through November 10, 2024, in the amount of $1,839,823.42.

d. International City/County Management Association (ICMA) claims for the weeks of October 5 through October 18, 2024, in the amount of $30,258.02; claims for the weeks of October 19 through November 1, 2024, in the amount of $29,253.41.

e. Purchase Card Claims for the period of September 27, 2024 through October 28, 2024 in the amount of $108,713.75.

f. ACH Payments for the month of October 2024 in the amount of $3,342,863.91.

Motion: Motion to approve Consent Agenda items a through f.

RC Roll Call vote is needed

12. Claims/Purchases

a. Report from the Public Works Department regarding payment in the amount of $11,903.88 to McClintock Trucking and Excavating, Silvis, Illinois, for Sewer Lateral Repair Program repairs.

Motion: Motion to allow the claim.

RC Roll Call vote is needed.

13. Contracts/Agreements

a. Report from the City Attorney's Office regarding approval of the Herber Settlement Agreement.

Motion: Motion to approve the Settlement Agreement as recommended, subject to minor City Attorney modifications, and authorize the City Manager to execute the agreement.

RC Roll Call vote is needed.

b. Report from the Community Development Department regarding Intergovernmental Agreements and a Service Contract for Enterprise Zone and River's Edge Redevelopment Zone Applications.

Motion: Motion to approve the intergovernmental agreements and authorize the Mayor to execute the documents.

RC Roll Call vote is needed.

c. Report from the Public Works Department regarding bids for the Weed and Feed Contract, recommending a three-year contract be awarded to City Lawn Care, Colona, Illinois in the amount of $34,000.

Motion: Motion to award the bid as recommended and authorize the City Manager to execute the contract.

RC Roll Call vote is needed.

d. Report for Administration regarding the termination of the 10-year Cable Franchise Agreement with Metronet.

Motion: Motion to approve the termination of the Metronet Cable Franchise Agreement and authorize the City Manager to execute the document.

RC Roll Call vote is needed.

e. Report from Administration regarding an Inter-Agency Agreement with the Public Works Department in the amount of $1,000,000 for the Southwest Treatment Plant Pump Station (ARPA restricted funds).

f. Report from Administration regarding an Inter-Agency Agreement with the Public Works Department in the amount of $333,710 for the Rock Island Parkway project (ARPA restricted funds).

g. Report from Administration regarding an Inter-Agency Agreement with the Public Works Department in the amount of $3,900,000 for the Rebuild Downtown project (ARPA restricted funds).

h. Report from Administration regarding an Inter-Agency Agreement with the Public Works Department in the amount of $210,000 for the Federal Building Streetlights and Electrical Improvements project (ARPA restricted funds).

i. Report from Administration regarding an Inter-Agency Agreement with the Public Works Department in the amount of $300,000 for the 35th Street West and Rock Island Parkway Intersection project (ARPA restricted funds).

j. Report from Administration regarding an Inter-Agency agreement with the Public Works Department in the amount of $768,703.82 for the Advanced Meter Infrastructure project (ARPA restricted funds).

k. Report from Administration regarding an Inter-Agency agreement with the Public Works Department in the amount of $300,000 for the 31st Avenue Reconstruction and Road Diet project (ARPA restricted funds).

l. Report from Administration regarding an Inter-Agency Agreement with the Information Technology Department in the amount of $125,000 for the City Camera Network System (ARPA restricted funds).

m. Report from Administration regarding an Inter-Agency Agreement with the Parks and Recreation Department in the amount of $60,000 for improvements and revitalization of the Longview Park conservatory and lagoon (ARPA restricted funds).

n. Report from Administration regarding an Inter-Agency Agreement with the Community Development Department in the amount of $140,282 for the Housing Rehabilitation Program (ARPA restricted funds).

Motion: Motion to approve Inter-Agency Agreements e through n, subject to minor attorney modifications and minor budget adjustments, and authorize the City Manager to execute the documents.

RC Roll Call vote is needed.

14. Department Reports

a. Report from the Community Development Department regarding an Update to the Commercial Industrial Revolving Loan Fund (CIRLF) Policies and Procedures.

Motion: Motion to approve the updated policies and procedures as recommended.

RC Roll Call vote is needed.

b. Report from the City Clerk's Office regarding the schedule of regular meeting dates for the Rock Island City Council Calendar Year 2025.

Motion: Motion to approve the City Council annual meetings calendar as recommended.

RC Roll Call vote is needed.

c. Report from the Human Resources Department regarding Paid Parental Leave (Non-Affiliated Employees).

Motion: Motion to adopt the Paid Parental Leave Policy for Non-Affiliated Employees.

RC Roll Call vote is needed.

15. Traffic Engineering Requests

a. Report from the Traffic Engineering Committee regarding a request from Maple Ridge Apartments, 3700 5th Street, to place their parking lot under City ordinance control. (First Reading)

Motion: Motion to consider the ordinance.

RC Roll Call vote is needed.

16. Rock Island Port Authority

a. Motion: Motion to close the regular City Council meeting and convene the Rock Island Regional Port District meeting.

VV Voice vote is needed.

b. Other Business/New Business

c. Motion: Motion to exit the Rock Island Regional Port Authority and reconvene the regular City Council meeting.

VV Voice vote is needed.

17. Other Business/New Business

18. Closed Session

a. 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

b. 5 ILCS120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding must be recorded and entered in the minutes of the closed meeting.

Motion: Motion to enter Closed Session for the exceptions cited.

VV Voice vote is needed.

19. Adjourn

a. Motion: Moton to Adjourn to December 16, 2024

VV Voice vote is needed.

This agenda may be obtained in accessible formats by qualified persons with a disability by making appropriate arrangements from 8:00 am to 5:00 pm, Monday through Friday, by contacting the City Clerk's Office at (309) 732-2010 or visiting in person at: 1528 Third Avenue, Rock Island, IL 61201.

https://www.rigov.org/301/Agenda-Minutes