Members of the East Moline City Council met Monday, June 6.
The East Moline City Council is comprised of seven members, one from each ward, who are elected for four-year staggered terms. The council passes ordinances and resolutions that sets policies, approves expenditures, determines tax rates, and sets budgets. Members meet at 6:30 p.m. on the first and third Monday of each month at City Hall Council Chambers, 915 16th Ave.
Here are the meeting minutes as provided by the East Moline City Council:
MINUTES OF THE MEETING OF THE MAYOR
AND CITY COUNCIL OF THE CITY OF EAST MOLINE,
COUNTY OF ROCK ISLAND, STATE OF ILLINOIS
MONDAY, JUNE 6, 2016 6:30p.m.
PLEDGE
Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.
ROLL CALL
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Gary Almblade, Nancy Mulcahey, Ed DeJaynes, Humberto Aguilar, Robert Cheffer, Gary Westbrook, and Mayor Thodos. Absent: Helen Heiland.
PUBLIC COMMENT
None
CITY CLERK’S REPORT
City Clerk Holmes passed.
ADDITIONS/CORRECTIONS TO AGENDA
None
CONSENT AGENDA
City Clerk Arletta D. Holmes read the Consent Agenda that included the following:
A. Approval of City Council Minutes of May 16, 2016.
B. Approval of Committee-of-the-Whole Minutes of May 16, 2016.
C. Approval of Salaries for May 20, 2016 in the amount of $393,611.97
D. Approval of Salaries for June 3, 2016 in the amount of $393,166.37.
E. Approval of Bills in the amount of $365,296.29
F. Approval of a Proclamation, celebrating the “60th Anniversary of Butterworth Center & Deere – Wiman House”.
A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and Almblade. Motion carried.
REPORT BY MAYOR
Appointments:
Mayor Thodos appointed Mr. Michael Spencer, to fill the vacancy on the Park Board. Mr. Spencer was in attendance, and thanked Mayor Thodos and the Council for the opportunity to serve.
A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to approve the Mayoral appointment of Michael Spencer, to the East Moline Park Board. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and Almblade. Motion carried. Mayor Thodos appointed Ms. Aretha Atwater, to fill the vacancy on the Planning & Zoning Board. Ms. Atwater was unable to attend tonight.
A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to approve the Mayoral appointment of Aretha Atwater, to the East Moline Planning & Zoning Board. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and Almblade. Motion carried.
Mayor Thodos reminded everyone that we are getting closer to the 4th of July Parade, Fireworks, and the Firecracker Run. Alderman DeJaynes is going to secure the Trolley, and Kathy DeJaynes will be driving the trolley. Mayor Thodos asked that we contact Amy or Theresa to confirm that we will be participating in the 4th of July activities. The City is providing the candy.
Acting City Attorney John Remus presented the following Ordinances and Resolutions:
ORDINANCE 16-02: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, FOR THE ELECTRIC EASEMENT DEDICATION AT THE CITY’S CLOSED LANDFILL, EAST MOLINE, ILLINOIS.
A motion was made by Alderman DeJaynes, seconded by Alderman Westbrook, to waive the reading of Ordinance 16-02. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and Almblade. Motion carried.
A motion was made by Alderman DeJaynes, seconded by Alderman Westbrook, to adopt Ordinance 16- 02. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and Almblade. Motion carried.
ORDINANCE 16-03: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, MECHANICS AND OTHER WORKERS IN THE CITY OF EAST MOLINE EMPLOYED IN CONSTRUCTION OF PUBLIC WORKS FOR SAID CITY.
A motion was made by Alderman Westbrook, seconded by Alderman Mulcahey, to waive the reading of
Ordinance 16-03. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer,
Westbrook, and Almblade. Motion carried.
A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to adopt Ordinance 16-
03. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and
Almblade. Motion carried.
RESOLUTION 16-29: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF A SUPPLEMENT TO THE ENGINEERING CONTRACT WITH MCCLURE ENGINEERING ASSOCIATES, INC., FOR THE RAVINE SERWER ACCESS-WAYS IN THE AMOUNT OF $16,500 TO BE PROVIDED TO THE CITY OF EAST MOLINE.
A motion was made by Alderman Cheffer, seconded by Alderman DeJaynes, to approve Resolution 16-
29. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and
Almblade. Motion carried.
RESOLUTION 16-30: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL FOR THE FIRE DEPARTMENT TO PROCEED WITH OBTAINING NEEDED PERMITS AND ARRANGING FOR DEMOLITION TO OCCUR THIS FALL FOR THE PROPERTY LOCATED AT 3011 4TH AVENUE FOR THE CITY OF EAST MOLINE.
A motion was made by Alderman Cheffer, seconded by Alderman Westbrook, to approve Resolution
16-30. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook,
and Almblade. Motion carried.
RESOLUTION 16-31: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING THE BID FROM MILLER TRUCKING & EXCAVATING IN THE AMOUNT OF $654,875.00, FOR THE STORM PUMPS AND GATEWELL REHABILITATION PROJECT FOR THE CITY OF EAST MOLINE, ILLINOIS.
A motion was made by Alderman Mulcahey, seconded by Alderman Aguilar, to approve Resolution 16-
31.
Alderman Almblade stated that he is all for this project, but he has questions regarding the timing of this
project, reason being we are approving a million dollars worth of work to a property, we have no
guarantees, where nothing is going to be built on it. He goes down to the project site, he sees no survey
flags down there, and he has noticed that they have taken out their construction trailer. The only reason
the City got into this project a long time ago, was because they wanted us to take over control of the
pumps. Would we have done that 2 years ago, I doubt it!
Mayor Thodos said even if they were involved in owning the property, the CORPS of Engineering’s has
required the City to do certain improvements to the levee, among which are to get rid of gophers and all
sorts of stuff, and we have already put money into the levee. The levee does not protect just that
property, it starts from Moline and goes all the way down into Alderman Westbrook’s area (7th Ward)
those pumps and the drainage, all the water from the top of the hill ends up pooled in that location.
Regardless of what happens from that piece of property, whether it is unimproved, improved, or
otherwise the CORPS of Engineers has indicated that we will jeopardize our standard and we will not be
certified. If we are not certified, anyone who the levee protects will be required to buy flood insurance.
Additional discussion was held regarding the timeline, maintenance of the property, who has the
responsibility of maintaining the levee. Discussion was held regarding how subjective is the CORPS of
Engineers regarding the levee ratings that they provide.
Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, and Westbrook.
Oppose: Almblade. Motion carried 5-1.
RESOLUTION 16-32: A RESOLUTION OF THE CITY OF THE CITY OF EAST MOLINE, ILLINOIS, SETTING
FORTH AND EXPRESSING AN OFFICIAL INTENT REGARDING CERTAIN EXPENDITURES TO PAY BUSINESS
DISTRICT PROJECT COST IN CONNECTION WITH THE REDEVELOPMENT OF A PORTION OF A PROPOSED
BUSINESS DISTRICT TO BE CREATED BY THE CITY, SUCH EXPENDITURES TO BE REIMBURSED WITH THE
PROCEEDS OF INDEBITEDNESS OF THE CITY TO BE ISSUED IN THE FUTURE.
Ms. Petersen, Finance Director, gave additional background information on Resolution 16-32
A motion was made by Alderman Mulcahey, seconded by Alderman DeJaynes, to approve Resolution
16-32. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook,
and Almblade. Motion carried.
RESOLUTION 16-33: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE BID AND AWARD OF CONTRACT FOR THE 2016 PCC PATCHING PROGRAM FOR THE CITY OF EAST MOLINE, ILLINOIS.
A motion was made by Alderman Cheffer, seconded by Alderman Mulcahey, to approve Resolution 16-
33. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and
Almblade. Motion carried.
RESOLUTION 16-34: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, APPROVING AND ACCEPTING THE BID FROM RAGAN MECANICAL, INC., FOR THE WASTEWATER TREATMENT PLANT BOILER REPLACEMENT PROJECT FOR THE CITY OF EAST MOLINE.
A motion was made by Alderman DeJaynes, seconded by Alderman Westbrook, to approve Resolution
16-34. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook,
and Almblade. Motion carried.
COMMITTEE-OF-THE-WHOLE (Alderman Cheffer)
Alderman Cheffer had no items for discussion. All other items have been covered under
Resolutions or the Consent Agenda.
CITY STAFF COMMUNICATION:
Each City Staff member present was given the opportunity to inform the City Council and those
present of events in their departments:
John Reynolds, EM Police Chief – Chief Reynolds reported that if the New Police hire is approved at
the Committee-of-the-Whole tonight, there start date will be June 24, 2016. Invites will be sent for the
new hire.
Mr. Kammler, Director of Engineering Services – Mr. Kammler informed the City Council that a late
street closure notice has been sent out. 28th Avenue is going to be closed at 7th Street end, and 5th Street
end they are doing both closures on the same day. They will be starting at the 7th Street end, doing some
exploratory excavating, than move down to the 5th Street end doing a watermain connection.
Mr. Kammler said this project is moving along very well, and he appreciates the help from Maintenance
Services.
Rob DeFrance, EM Fire Chief – Chief DeFrance invited everyone to come out on July 4th to the
Fireman’s Annual Pancake Breakfast from 7:00a.m. until 11:00a.m.at the American Legion, Post 227 –
829 16th Avenue, East Moline. Sponsored by the East Moline Fire Department benefiting MDA
(Muscular Dystrophy Association).
Chief DeFrance informed the Mayor and Council that last week he has received notice from Lt. Mark
Loy that he will be retiring on July 6, 2016. Our Police Department is currently in the process of
conducting the background investigations on their candidates. At the next Council meeting, he should be
in front of the Council with a replacement.
Mr. Drake, WWWTP Facilities, Director – Mr. Drake informed the City Council that the contractor on
the 7th Street Water Tower is moving along really well on the project. Weather permitting, they should
be done by the end of this month if not before.
Mayor Thodos announced that the Council will be going into Closed Session regarding the City
Administrator Position.
CLOSED SESSION:
A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to go into Closed Session to discuss the City Administrator. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and Almblade. Motion carried. 7:00p.m.
RECONVENE SESSION:
A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to reconvene the regular City Council meeting. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and Almblade. Motion carried. 7:18p.m.
“Action Taken in Closed Session”
A motion was made by Alderman Cheffer, seconded by Alderman Westbrook, to concur with the Mayor’s recommendation to enter into an employment agreement with Mr. Darin Girdler for the City Administrator’s position. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and Almblade. Motion carried.
ADJOURNMENT:
A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to adjourn the City Council meeting. Upon roll call the following voted in favor: Mulcahey, DeJaynes, Aguilar, Cheffer, Westbrook, and Almblade. Motion carried. 7:20p.m.
Minutes taken and submitted by,
________________________
Arletta D. Holmes, City Clerk
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