Rock Island Today

Members of the Moline Public Library Board met Thursday, June 9.

The board oversees all matters related to the public library.

Here are the meeting minutes as provided by the Moline Public Library Board:

MOLINE PUBLIC LIBRARY Library Board of Directors Thursday, 9 June 2016 Minutes

PRESENT: Sue Blackall, Scott Bull, Gary Koeller, Regina Nelson, JoAnn Waldron, Dee Runnels

ABSENT: Wayne Smith, Colleen Rafferty

STAFF: Bryon Lear, Christina Conklin, Jennifer Christiansen, Kelly Giovanine, Lisa Powell

Williams, Michael Crawford

GUESTS: Ald. David Parker

I. Business Meeting Called to Order

Secretary Blackall called the meeting to order at 12:00 p.m. in the Platinum Room of the Moline Public Library.

II. Roll Call, Sue Wheatley, Recorder

Roll call was taken with Blackall, Bull, Koeller, Waldron, Nelson and Runnels Absent: Smith and Rafferty

III. Approval of Agenda

The agenda was approved as presented.

IV. Approval of Minutes 12 May 2016 Regular Board Meeting

Koeller moved to approve the minutes from the 12 May 2016 regular Library Board meeting previously distributed by e-mail/mail to each Trustee. The motion was seconded and passed unanimously. Approval of Minutes 18 May 2016 Art Committee Meeting Runnels moved to approve the minutes from the 18 May 2016 Art Committee meeting previously distributed by e-mail/mail to each Trustee. The motion was seconded and passed unanimously.

V. Correspondence

None

VI. Director’s Report (Lear)

• Lear reported he reached out to the Bettendorf Library after hearing of their water problems to ask if our Library could help in any way. The Director thanked him but said it is all under control.

• Lear and Williams interviewed candidates for the vacant Library Technician position. The job has been offered and accepted pending approval of background checks, etc.

• The Librarian job description has been updated and will be posted soon.

• Lear made a Library presentation to City Council on 24 May. Ald. Parker stated Lear did a great job representing the Library and the presentation was very informative.

VII. Financial Reports

The Trustees reviewed the list of library bills as of 31 May 2016. The payment of the individual bills, totaling $46,395.29 was approved and ratified upon the motion of Nelson. The motion was seconded and passed unanimously.

VIII. Committee Reports

A. Executive Committee (Smith, Wynn, Blackall)

No meeting.

B. Building and Grounds Committee (Bull, Koeller, Waldron)

The Committee met before the Board meeting to discuss the erosion issue. After discussion, Bull moved to accept the written proposal from Miller Trucking and Excavating in the amount of $29,450 to repair the detention basins. The motion was seconded and passed unanimously.

C. Policy and Public Relations Committee (Wynn, Rafferty, Runnels)

No meeting.

D. Art Committee (Nelson, Rafferty, Runnels)

The Committee met on 18 May. The Committee approved the purchase of an aluminum print entitled “Cave”, by David Rose, for $1,150. Zahn is also working with Gretchen Small at the Butterworth Center to bring the Audubon artwork back to the Library. The Audubon show will be September through November. The duo is also setting up speakers and program to all be funded by the Butterworth Center.

IX. Unfinished Business

A. PrairieCat Update

Lear reported holds in RiverShare will migrate to PairieCat. No patron updates or holds can be done on Monday, 16 May, as part of the transition; these will be available again after the 17 May transition date.

B. Long Range Plan

Lear met with Linda Wastyn of Wastyn and Associates regarding the library Strategic Plan. The planning process will be funded by Friends of the Library and a grant proposal. The process is expected to be a lengthy process with a start day to be determined.

C. Other

None

X. New Business

A. Appointment vacant Vice President position (Smith)

Due to President Smith’s absence this was tabled until the July meeting.

B. Appointment vacant Policy & PR Relations Committee position (Smith) Due to President Smith’s absence this was tabled until the July meeting.

C. Closed session minutes review (motion to approve)

Runnels reviewed the closed session minutes from June 2015 – May 2016. A resolution was drafted, discussed and Runnels moved to approve the resolution, dated 9 June 2015 to maintain confidentiality for the dates of 08/2/2015 – 02/06/2016. The motion was seconded and approved unanimously.

D. Other

None

XI. Public Comment

None

XII. Executive Session

The adoption of the following was moved by Bull, seconded and unanimously approved:

RESOLVED that pursuant to the Open Meetings Act of Illinois the Board of Directors of the Moline Public Library go into closed session at 12:26 p.m. for the purpose of:

Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees, [5 ILCS 120/2(C)(1)]

The Directors votes as follows:

Blackall Yes Bull Yes Koeller Yes Waldron Yes Nelson Yes Runnels Yes

\The Board of Directors of the Moline Public Library reopened the meeting after the closed session at 12:47 p.m. upon the motion of Bull, seconded and unanimously approved.

The Directors votes as follows:

Blackall Yes Bull Yes Koeller Yes Waldron Yes Nelson Yes Runnels Yes

No action was taken.

XIII. Adjournment

There being no further business brought before the Board, the meeting was adjourned at 12:48 p.m.

Approved: ____________________________________________________________________ Pursuant to the Bylaws, these minutes were prepared by Sue Wheatley, Administrative Assistant, and have been reviewed and revised by Sue Blackall, Secretary of the Moline Public Library Board of Directors.