Rock Island Today

The Moline City Council met Dec. 6 to levy property taxes.

Here are the meeting's minutes, as provided by the council:

--- 'MOLINE CITY COUNCIL AGENDA Tuesday, December 6, 2016 6:30 p.m. (Immediately following

the Committee-of-the-Whole meeting) City Hall Council Chambers – 2nd Floor 619 16th

Street Moline, IL Call to Order Pledge of Allegiance Invocation – Alderman Waldron

Roll Call Public Hearing – 6:45 p.m. 2017 Budget Consent Agenda All items under

the consent agenda will be enacted by one motion. There will be no separate discussions

of these items unless a Council Member so requests, in which case, the item will

be moved from the Consent Agenda and considered as the first item after the Omnibus

Vote. Approval of Minutes & Appointments Made Committee of the Whole and Council

meeting minutes of November 15, 2016. Second Reading Ordinances 1. Council Bill/General

Ordinance 3031-2016 An Ordinance levying a special AD VALOREM TAX within the City

of Moline, Illinois, Special Service Area #5 of the City of Moline, Illinois, for

the tax levy year 2016 collectible 2017, and enacting an ordinance relating to the

same subject matter. Explanation: On November 15, 2005, the City Council adopted

Ordinance No. 4068-2005 establishing a Special Service Area. As provided by the

Special Service Area Act, the services are to be provided through a levy of an annual

property tax. For 2016, a levy of $145,335.00 is required to fund the 2017 budget.

Fiscal Impact: Special services provided will be paid by the property owners within

the established Special Service Area #5. Public Notice/Recording: This ordinance

must be filed with the County Clerk by the last Tuesday in December 2016. 2. Council

Bill/General Ordinance 3032-2016 An Ordinance levying a special AD VALOREM TAX within

the City of Moline, Illinois, Special Service Area #6 of the City of Moline, Illinois,

for the tax levy year 2016 collectible 2017, and enacting an ordinance relating

to the same subject matter. Explanation: On July 15, 2008, the City Council adopted

Ordinance No. 4034-2008 establishing Special Service Area #6. As provided by the

Special Service Area Act, the services are to be provided through a levy of an annual

property tax. For 2016, a levy of $257,225.00 is required to fund the 2017 budget.

Fiscal Impact: Special services provided will be paid by the property owners within

the established Special Service Area #6. Public Notice/Recording: This ordinance

must be filed with the County Clerk by the last Tuesday in December 2016. COUNCIL

MEMBER PRESENT ABSENT Rodriguez Parker Wendt Zelnio Turner Schoonmaker Waldron Acri

Mayor Raes Resolutions 3. Council Bill/Resolution 1160-2016 A Resolution authorizing

Ray Forsythe, Planning and Economic Development Director, and/or Kathleen Carr,

Finance Director, to sign as the City Administrator’s designee in consultation with

Alderman Michael Waldron until the appropriate City Administrator or Interim City

Administrator is named; and authorizing Mayor Raes to fill in on the Quad Cities

Civic Center Authority Board for the City Administrator until the appropriate City

Administrator or Interim City Administrator is named. Explanation: While recruitment

for a City Administrator is conducted and until a City Administrator or an Interim

City Administrator is named, City staff needs authorization to execute documents

as the City Administrator’s designee. Ray Forsythe, Planning and Economic Development

Director, and Kathleen Carr, Finance Director, have been designated to be the authorized

signatories in consultation with Alderman Michael Waldron. In addition, Mayor Raes

has been designated to fill in on the Quad Cities Civic Center Authority Board for

the City Administrator during this interim period. Fiscal Impact: N/A Public Notice/Recording:

N/A 4. Council Bill/Resolution 1161-2016 A Resolution authorizing the Mayor and

City Clerk to execute an Intergovernmental Agreement between the City of Moline,

Illinois, the City of Rock Island, Illinois, and the City of Davenport, Iowa, and

area Public Housing Agencies for the purpose of collaborating on the development

of and sharing the cost for, an Assessment of Fair Housing study. Explanation: The

Cities of Moline, Rock Island, and Davenport, are entitlement cities receiving community

development formula grant funds through the Department of Housing and Urban Development

(HUD), and pursuant to HUD requirements, each community is required to complete

an Assessment of Fair Housing (AFH). As a result, the Cities have formerly entered

into an Intergovernmental Agreement to conduct the AFH. The cost is estimated to

be in the range of $80,000. The City of Moline will be responsible for $13,350 of

that cost, split between two years. Additional documentation attached. Fiscal Impact:

-$13,350 from 230-0726-491.03-22 (CDBG Planning Activities) Public Notice/Recording:

N/A 5. Council Bill/Resolution 1162-2016 A Resolution authorizing the Mayor and

City Clerk to execute an agreement with United Healthcare Services Inc. (United

Healthcare) to provide administrative services and reinsurance for medical and prescription

drug claims for a one year period commencing on January 1, 2017. Explanation: United

Healthcare currently provides claims administrative services and reinsurance for

the City’s health benefits plan. Expected fixed costs for 2017, including reinsurance,

for these services increased by 10.34%. Additional documentation attached. Fiscal

Impact: Budgeted in the Health Fund Public Notice/Recording: N/A 6. Council Bill/Resolution

1163-2016 A Resolution authorizing the Mayor and City Clerk to execute an agreement

with Midwest Group Benefits to provide administrative services for dental, vision

and flexible benefit claims for a one year period commencing on January 1, 2017.

Explanation: Midwest Group Benefits currently provides claims administrative services

for the City’s dental, vision and flexible benefits plans. There will be no increase

in the administrative costs for these services. Additional documentation attached.

Fiscal Impact: Budgeted in the Health Fund Public Notice/Recording: N/A 7. Council

Bill/Resolution 1164-2016 A Resolution authorizing the Mayor and City Clerk to execute

an Intergovernmental Agreement for cooperative effort to establish a consolidated

Public Safety Answering Point (“PSAP”) between and among the City of Moline, City

of East Moline, Village of Milan and City of Silvis. Explanation: The City of Moline,

the City of East Moline, the Village of Milan, and the City of Silvis are municipal

corporations organized pursuant to Art. VII of the Illinois Constitution or pursuant

to the Illinois Municipal Code (65 ILCS 5/1-1-1 et seq.). Public Act 99-0006, signed

on July 2, 2015, amended the Emergency Telephone Systems Act, 50 ILCS 750/1 et seq.

(“the Act”), to consolidate and upgrade 9-1-1 systems. As a result of the Act, the

number of PSAPs in a county must be reduced. The Intergovernmental Cooperation Act,

5 ILCS 220/1 et seq., permits public agencies to exercise, combine, transfer, and

enjoy jointly any powers, privileges, functions or authority they may have except

where expressly prohibited by law. Moline, East Moline and Milan have been directed

by their respective governing bodies to work together to implement a consolidated

PSAP, and Silvis has participated in discussions as to joining the consolidated

PSAP with the other three communities. A feasibility study will be performed to

determine staffing levels and to determine the proportional share of costs to be

allocated among the parties based on call volume. The parties also agree to share

the cost of the feasibility study and all other costs of implementation based on

each party’s pro rata share as determined by the study. Additional documentation

attached. Fiscal Impact: N/A Public Notice/Recording: N/A Omnibus Vote Non - Consent

Agenda 8. Council Bill/General Ordinance 3030-2016 An Ordinance levying and assessing

taxes for the City of Moline, Illinois, for the tax levy year 2016 collectible 2017,

and enacting an ordinance relating to the same subject matter. Explanation: Annually,

the City of Moline levies a tax on all real property within the City. It is collectible

the following year and utilized as a revenue source for the budget. The recommended

2016 Tax Levy is $15,289,920. No public hearing required as the levy is less than

105% of the previous year. Fiscal Impact: The levy must be passed and filed with

the County Clerk in order to extend property taxes for the municipal portion of

the property tax bill and will fund a portion of the 2017 budget. Public Notice/Recording:

Record with County Clerk. Resolutions 9. Council Bill/Resolution 1165-2016 A Resolution

authorizing the Mayor and City Clerk to execute a proposal from GovHR USA, Northbrook,

Illinois, to begin a search for candidates for the position of City Administrator

of City Administrator for the City of Moline. Explanation: City Administrator Lewis

J. Steinbrecher submitted his resignation effective November 8, 2016. The City of

Moline has satisfactory relationship with GovHR USA, having utilized the same company

when it was called The PAR Group for several past successful recruitments. Additional

documentation attached. Fiscal Impact: Budgeted in the Health Fund Public Notice/Recording:

N/A OMNIBUS VOTE Council Member Aye Nay Waldron Acri Rodriguez Parker Wendt Zelnio

Turner Schoonmaker Mayor Raes CB 3030 Council Member Aye Nay Waldron Acri Rodriguez

Parker Wendt Zelnio Turner Schoonmaker Mayor Raes CB 1165 Council Member Aye Nay

Waldron Acri Rodriguez Parker Wendt Zelnio Turner Schoonmaker Mayor Raes First Reading

Ordinances 10. Council Bill/General Ordinance 3033-2016 An Ordinance amending Chapter

20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Section 20-5124,

“UNAUTHORIZED PERSONS USING PERSONS WITH DISABILITIES PARKING SPACES; A VIOLATION,”

Appendix 24, “PERSONS WITH DISABILITIES PARKING SPACES,” by including one on-street

stall at 1625 9th Avenue. Explanation: Traffic Committee reviewed request and recommends

approval. Fiscal Impact: N/A Public Notice/Recording: N/A 11. Council Bill/General

Ordinance 3034-2016 An Ordinance amending Chapter 31, “TAXATION,” of the Moline

Code of Ordinances, by enacting one new Article XI, “MUNICIPAL GAS USE TAX.” Explanation:

The City contracted with Azavar Audit Solutions in May 2014 to conduct a comprehensive

municipal audit. As a result of this audit, Azavar discovered a loophole whereby

the City is losing municipal revenue each year. In order to capture the lost gas

tax revenue, staff is proposing to adopt a gas use tax on the use of gas from alternatives

gas supplier’s customers who purchase therms transported from out-of-state. The

municipal gas use tax will not apply to any business certified by the Illinois Department

of Commerce and Economic Opportunity under Chapter 35 ILCS § 120/1f. Additional

documentation attached. Fiscal Impact: Increase revenue to general and capital improvement

funds. Public Notice/Recording: N/A 12. Council Bill/General Ordinance 3035-2016

An Ordinance making Appropriations for Corporate Purposes for the Fiscal Year beginning

January 1, 2017 and ending December 31, 2017. Explanation: This is the annual Appropriation

Ordinance which is required to be passed by State Statute. This Ordinance allows

the City to expend funds during the fiscal year 2017. Fiscal Impact: This Ordinance

is necessary as an authorization granted by the City Council to make expenditures

and to incur obligations during the fiscal year 2017 Public Notice/Recording: File

with the County Clerk Miscellaneous Business (if necessary) Public Comment Members

of the Public are permitted to speak after coming to the podium and stating their

name. Executive Session (if necessary) Council Bill/General Ordinance No. 3031-2016

Sponsor:______________________________ AN ORDINANCE LEVYING a Special AD VALOREM

TAX within the City of Moline, Illinois, Special Service Area #5, of the City of

Moline, Illinois. ________________________ WHEREAS, on November 15, 2005, the City

Council adopted Special Ordinance No. 4068-2005 establishing Special Service Area

#5 (Bass Street Landing); and WHEREAS, as provided by the Special Service Area Act,

the services for a Special Service Area are to be provided through a levy of an

annual property tax not to exceed the amount necessary to produce a maximum annual

tax of $250,000; and WHEREAS, for 2016, a levy of $145,335 is required to fund the

City’s fiscal year 2017 budget. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL

OF THE CITY OF MOLINE, ILLINOIS, as follows: Section 1 - Findings. The City Council

of the City of Moline, Illinois (the “City”), finds and declares as follows: (a)

Pursuant to the provisions of the 1970 Constitution of the State of Illinois (the

“Constitution”), the City of Moline, Illinois, is authorized to create special service

areas in and for the City. (b) Special Service Areas are established by home rule

units pursuant to Section 6(1) of Article VII of the Constitution, which provides:

“The General Assembly may not deny or limit the power of home Rule units…(2) to

levy or impose additional taxes upon areas within their boundaries in the manner

provided by law for the provision of special services to those areas and for the

payment of debt incurred in order to provide those special services; and, are established

pursuant to the provision of the Special Service Area Tax Law of the State of Illinois,

35 ILCS 200/27-5 et seq., as amended (the “Law”), and pursuant to the Property Tax

Code of the State of Illinois, 35 ILCS 200/1-1, as amended.” (c) At its regular

meeting on November 15, 2005, the City Council adopted Special Ordinance No. 4068-2005

establishing Special Service Area #5. (d) The Special Service Area #5 will benefit

from the municipal services to be provided including, without limitation: engineering,

soil testing and appurtenant work, storm water management facilities, storm drainage

systems and storm sewers, site clearing and tree removal, public water facilities,

sanitary sewer facilities, erosion control measures, roads, streets, curbs, gutters,

street lighting, traffic controls, parking lots, Council Bill/General Ordinance

No. 3031-2016 Page 2 of 3 sidewalks, bike paths and related street improvements;

and, equipment and materials necessary for the maintenance thereof, landscaping,

tree installation, vegetation maintenance and control, costs for land and easement

acquisitions relating to any of the foregoing improvements, required tap-on and

related fees for water or sanitary sewer services and other eligible costs, snow

removal, cul-de-sac creation and maintenance, public right-of-way creation and maintenance,

public property maintenance to a higher standard than throughout the City generally,

provision of amenities, (collectively, the “Services). (e) As provided in the Special

Service Area Act, the Services are to be provided through the levy of a direct annual

ad valorem tax (the “Taxes”) upon all taxable property within the territory, the

maximum of such taxes to be extended in any year for special services within the

proposed special service area shall not exceed the amount necessary to produce a

maximum annual tax levy of $250,000. (f) The establishment of the Special Service

Area #5 in the City for the purpose of providing the Services within the Territory,

and the levy of the Taxes for the purposes described in subsection (d) was considered

at a public hearing held on December 6, 2005, by the City Council of the City. (g)

Notice of the hearing was given by publication on November 20, 2005, not less than

15 days prior to the public hearing in the Dispatch, a newspaper qualified to carry

legal notices, published in the City of Moline, Illinois, and having a general circulation

within the City. (h) Mailed notice of the hearing was given by depositing the notice

in the United States first class mail, postage prepaid, not less than 10 days prior

to the time set for the hearing addressed to the person or persons in whose name

the general taxes for the last preceding year were paid on each lot, block, tract

or parcel of land lying within the Territory; and, in those cases where taxes for

the last preceding year were not paid, the notice was sent to the person or persons

last listed on the tax rolls prior to that year as the owner or owners of the property.

(i) The hearing notice complied with all of the applicable requirements of the Special

Service Area Act. (j) No petition objecting to the establishment of the Special

Service Area #5 or the levying of the Taxes, signed by at least 51% of the electors

residing within the Territory and by at least 51% of the owners of record of the

land included within the boundaries of the Territory, was filed with the City Clerk

during the Petition Period. (k) The City has satisfied all of the requirements of

the Special Service Area Act that are conditions to the establishment of the Special

Service Area #5 and the levy of the Taxes. Council Bill/General Ordinance No. 3031-2016

Page 3 of 3 Section 2 - Levy of Tax. For the purpose of providing the Services within

the Special Service Area #5 during the fiscal year of the City ending on December

31, 2017, pursuant to the Special Service Area Act, there is levied a special ad

valorem tax (the “Tax”) against all of the taxable property in the Special Service

Area #5 subject to taxation for the fiscal year ending on December 31, 2016, necessary

to produce the sum of $145,335. The Tax shall be in addition to all other taxes

provided by law and shall be extended in the manner provided by the Property Tax

Code, 35 ILCS 200/1-1 et seq. Section 3 - Filing for Record with County Clerk; Deadline

for Filing. As required by Section 27-75 of the Special Service Area Act, the Finance

Director is directed to file for record a certified copy of this Ordinance with

the County Clerk of the County of Rock Island, Illinois, promptly following its

adoption and approval and in any case not later than the last Tuesday of December,

2016. Section 4 - Ratification of Proceedings. The City Council ratifies, confirms

and approves (i) the public notice of the public hearings that were given by publication

and by mail as described in Section 1 of this Ordinance, and (ii) all proceedings

in connection with the establishment of Special Service Area #5 and the levy of

the Taxes. Section 5 - Severability. If any section, paragraph, clause or provision

of this Ordinance is held invalid, the invalidity of such section, paragraph, clause

or provision will not affect any of the other provisions of this Ordinance. Section

6 - Supercede and Effective Date. All ordinances, resolutions and orders, or parts

of ordinances, resolutions and orders, in conflict with this Ordinance are repealed

and this Ordinance shall be in full force and effect from and after its adoption

and approval as provided for by law. CITY OF MOLINE, ILLINOIS Mayor November 15,

2016 Date Passed: November 15, 2016 Approved: December 6, 2016 Attest: City Clerk

Approved as to Form: City Attorney Council Bill/General Ordinance No. 3032-2016

Sponsor:______________________________ AN ORDINANCE LEVYING A Special AD VALOREM

TAX within the City of Moline, Illinois, Special Service Area #6, of the City of

Moline, Illinois. ________________________ WHEREAS, on July 15, 2008, the City Council

adopted Special Ordinance No. 4034-2008 establishing Special Service Area #6; and

WHEREAS, as provided by the Special Service Area Act, the services for a Special

Service Area are to be provided through a levy of an annual property tax; and WHEREAS,

for 2016, a levy of $257,225 is required to fund the City’s fiscal year 2017 budget.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOLINE, ILLINOIS,

as follows: Section 1 - Findings. The City Council of the City of Moline, Illinois

(the “City”), finds and declares as follows: (a) Pursuant to the provisions of the

1970 Constitution of the State of Illinois (the “Constitution”), the City of Moline,

Illinois, is authorized to create special service areas in and for the City. (b)

Special Service Areas are established by home rule units pursuant to Section 6(1)

of Article VII of the Constitution, which provides: “The General Assembly may not

deny or limit the power of home Rule units…(2) to levy or impose additional taxes

upon areas within their boundaries in the manner provided by law for the provision

of special services to those areas and for the payment of debt incurred in order

to provide those special services; and, are established pursuant to the provision

of the Special Service Area Tax Law of the State of Illinois, 35 ILCS 200/27-5 et

seq., as amended (the “Law”), and pursuant to the Property Tax Code of the State

of Illinois, 35 ILCS 200/1-1, as amended.” (c) At its regular meeting on July 15,

2008, the City Council adopted Special Ordinance No. 4034-2008 establishing a Special

Service Area #6. (d) The Special Service Area #6 will benefit from the municipal

services to be provided including, without limitation: engineering, soil testing

and appurtenant work, storm water management facilities, storm drainage systems

and storm sewers, site clearing and tree removal, public water facilities, sanitary

sewer facilities, erosion control measures, roads, streets, curbs, gutters, street

lighting, traffic controls, parking lots, Council Bill/General Ordinance No. 3032-2016

Page 2 of 3 sidewalks, bike paths and related street improvements; and, equipment

and materials necessary for the maintenance thereof, landscaping, tree installation,

vegetation maintenance and control, costs for land and easement acquisitions relating

to any of the foregoing improvements, required tap-on and related fees for water

or sanitary sewer services and other eligible costs, snow removal, cul-de-sac creation

and maintenance, public right-of-way creation and maintenance, public property maintenance

to a higher standard than throughout the City generally, provision of amenities,

(collectively, the “Services). (e) As provided in the Special Service Area Act,

the Services are to be provided through the levy of a direct annual ad valorem tax

(the “Taxes”) upon all taxable property within the territory. (f) The establishment

of the Special Service Area #6 in the City for the purpose of providing the Services

within the Territory, and the levy of the Taxes for the purposes described in subsection

(d) was considered at a public hearing held on April 15, 2008, by the City Council

of the City. (g) Notice of the hearing was given by publication on March 30, 2008,

not less than 15 days prior to the public hearing in the Dispatch, a newspaper qualified

to carry legal notices, published in the City of Moline, Illinois, and having a

general circulation within the City. (h) Mailed notice of the hearing was given

by depositing the notice in the United States first class mail, postage prepaid,

not less than 10 days prior to the time set for the hearing addressed to the person

or persons in whose name the general taxes for the last preceding year were paid

on each lot, block, tract or parcel of land lying within the Territory; and, in

those cases where taxes for the last preceding year were not paid, the notice was

sent to the person or persons last listed on the tax rolls prior to that year as

the owner or owners of the property. (i) The hearing notice complied with all of

the applicable requirements of the Special Service Area Act. (j) No petition objecting

to the establishment of the Special Service Area #6 or the levying of the Taxes,

signed by at least 51% of the electors residing within the Territory and by at least

51% of the owners of record of the land included within the boundaries of the Territory,

was filed with the City Clerk during the Petition Period. (k) The City has satisfied

all of the requirements of the Special Service Area Act that are conditions to the

establishment of the Special Service Area #6 and the levy of the Taxes. Section

2 - Levy of Tax. For the purpose of providing the Services within Special Service

Area #6 during the fiscal year of the City ending on December 31, 2017, pursuant

to the Special Service Area Act, there is levied a special ad valorem tax (the “Tax”)

against all of the taxable property in Special Service Area #6 subject to taxation

Council Bill/General Ordinance No. 3032-2016 Page 3 of 3 for the fiscal year ending

on December 31, 2016, necessary to produce the sum of $257,225. The Tax shall be

in addition to all other taxes provided by law and shall be extended in the manner

provided by the Property Tax Code, 35 ILCS 200/1-1 et seq. Section 3 - Filing for

Record with County Clerk; Deadline for Filing. As required by Section 27-75 of the

Special Service Area Act, the Finance Director is directed to file for record a

certified copy of this Ordinance with the County Clerk of the County of Rock Island,

Illinois, promptly following its adoption and approval and in any case not later

than the last Tuesday of December, 2016. Section 4 - Ratification of Proceedings.

The City Council ratifies, confirms and approves (i) the public notice of the public

hearing that was given by publication and by mail as described in Section 1 of this

Ordinance, and (ii) all proceedings in connection with the establishment of Special

Service Area #6 and the levy of the Taxes. Section 5 - Severability. If any section,

paragraph, clause or provision of this Ordinance is held invalid, the invalidity

of such section, paragraph, clause or provision will not affect any of the other

provisions of this Ordinance. Section 6 - Supercede and Effective Date. All ordinances,

resolutions and orders, or parts of ordinances, resolutions and orders, in conflict

with this Ordinance are repealed and this Ordinance shall be in full force and effect

from and after its adoption and approval as provided for by law. CITY OF MOLINE,

ILLINOIS Mayor November 15, 2016 Date Passed: November 15, 2016 Approved: December

6, 2016 Attest: City Clerk Approved as to Form: City Attorney Council Bill/Resolution

No. 1160-2016 Sponsor: ______________________ A RESOLUTION AUTHORIZING Ray Forsythe,

Planning and Economic Development Director, and/or Kathleen Carr, Finance Director,

to sign as the City Administrator’s designee in consultation with Alderman Michael

Waldron until the appropriate City Administrator or Interim City Administrator is

named; and AUTHORIZING Mayor Raes to fill in on the Quad Cities Civic Center Authority

Board for the City Administrator until the appropriate City Administrator or Interim

City Administrator is named. ______________________ WHEREAS, while recruitment for

a City Administrator is conducted and until a City Administrator or an Interim City

Administrator is named, City staff needs authorization to execute documents as the

City Administrator’s designee; and WHEREAS, Ray Forsythe, Planning and Economic

Development Director, and Kathleen Carr, Finance Director, have been designated

to be the authorized signatories in consultation with Alderman Michael Waldron;

and WHEREAS, in addition, Mayor Raes has been designated to fill in on the Quad

Cities Civic Center Authority Board for the City Administrator during this interim

period. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOLINE,

ILLINOIS, as follows: That the City Council hereby authorizes Ray Forsythe, Planning

and Economic Development Director, and/or Kathleen Carr, Finance Director, to sign

as the City Administrator’s designee in consultation with Alderman Michael Waldron

until the appropriate City Administrator or Interim City Administrator is named.

BE IT FURTHER RESOLVED that the City Council hereby authorizes Mayor Raes to fill

in on the Quad Cities Civic Center Authority Board for the City Administrator until

the appropriate City Administrator or Interim City Administrator is named. CITY

OF MOLINE, ILLINOIS ____________________________________ Mayor December 6, 2016

Date Passed: December 6, 2016 Approved: December 13, 2016 Attest: City Clerk Approved

as to Form: ____________________________________ City Attorney Council Bill/Resolution

No. 1161-2016 Sponsor: A RESOLUTION AUTHORIZING the Mayor and City Clerk to execute

an Intergovernmental Agreement between the City of Moline, Illinois, the City of

Rock Island, Illinois, and the City of Davenport, Iowa, and area Public Housing

Agencies for the purpose of collaborating on the development of and sharing the

cost for, an Assessment of Fair Housing study. ____________________ WHEREAS, the

Cities of Moline, Rock Island, and Davenport formerly entered into an Intergovernmental

Agreement to conduct an Assessment of Fair Housing (AFH) and now area public housing

agencies will be included; and WHEREAS, the Cities of Moline, Rock Island, and Davenport,

are entitlement cities receiving community development formula grant funds through

the Department of Housing and Urban Development (HUD), and pursuant to HUD requirements,

each community is required to complete an AFH; and WHEREAS, pursuant to Title VIII

of the Civil Rights Act of 1968 (Fair Housing Act) the Department of Housing and

Urban Development mandates such assessment be updated once every five years; and

WHEREAS, the Cities of Moline, Rock Island and Davenport and area public housing

agencies will prepare a Request for Qualifications and Request for Proposals in

efforts to retain a consultant to prepare an AFH; and WHEREAS, this analysis will

look at both private and public housing markets and the social, political, and economic

factors that affect the selection of housing in Moline, Rock Island and Davenport

and adjacent areas served by certain participating public housing agencies, the

analysis will include a brief history of fair housing practices in Moline, Rock

Island and Davenport, and will examine the demographics of the community, barriers

and impediments to fair housing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL

OF THE CITY OF MOLINE, ILLINOIS, as follows: That the Mayor and City Clerk are hereby

authorized to execute an Intergovernmental Agreement between the City of Moline,

Illinois, the City of Rock Island, Illinois, and the City of Davenport, Iowa, and

area Public Housing Agencies for the purpose of collaborating on the development

of and sharing the cost for, an Assessment of Fair Housing study; provided, however,

that said Agreement is in substantially similar form and content to that attached

hereto and incorporated herein by this reference thereto as Exhibit A and has been

approved as to form by the City Attorney. Council Bill/Resolution No. 1161-2016

Page 2 of 2 CITY OF MOLINE, ILLINOIS Mayor December 6, 2016 Date Passed: December

6, 2016 Approved: December 13, 2016 Attest: City Clerk Approved as to Form: City

Attorney COLLABORATION & INTERGOVERNMENTAL AGREEMENT AMONG THE CITIES OF MOLINE

AND ROCK ISLAND, ILLINOIS, CITY OF DAVENPORT IOWA AND THE PUBLIC HOUSING AUTHORITIES

IDENTIFIED IN ATTACHMENT FOR THE 2019 – 2024 ASSESSMENT OF FAIR HOUSING This agreement

among the City of Moline, Illinois, a municipal corporation, (hereinafter “Moline”),

the City of Rock Island, Illinois, a municipal corporation, (hereinafter “Rock Island”),

and the City of Davenport, Iowa, a municipal corporation, (hereinafter “Davenport”),

and list of six Public Housing Authorities identified in Attachment A (hereinafter

PHAs) in consideration of the cost share identified, the mutual promises and covenants

exchanged herein and in accordance with all appropriate Iowa and Illinois constitutional

and statutory sections related to the enactment or adoption of intergovernmental

and collaboration agreements hereby enter into the following agreement. WHEREAS,

the City of Davenport is a consolidated plan program participant with a program

year start date of July 1 and the next 5-year consolidated plan cycle will begin

in July 2020; and WHEREAS, the City of Moline is a consolidated plan program participants

with a program year start date of January 1 and the next 5-year consolidated plan

cycle will begin in January 2020; and WHEREAS, the City of Rock Island is a consolidated

plan program participant with a program year start date of April 1 and the next

5-year consolidated plan cycle will begin in April 2018; and WHEREAS, the PHAs as

identified in Attachment A are public housing authorities with fiscal years and

next 5-year plan cycles beginning as identified in Attachment A; and WHEREAS, the

Program participants are subject to the affirmatively furthering fair housing requirements

found at 24 CFR 5.150 through 5.180 and required to submit an Assessment of Fair

Housing (AFH); WHEREAS, the AFH requires an analysis of a region’s Core Based Statistical

Area (CBSA) for the entitlements and PHA’s which includes Scott County Iowa, Rock

Island, Mercer, and Whiteside Counties in Illinois; and WHEREAS, the Program Participants

wish to collaborate to submit the AFH. NOW THEREFORE, it is agreed among the parties

hereto that: LEAD ENTITY The City of Davenport will serve as the lead entity of

the collaboration and will be responsible for submitting the regional AFH on behalf

of all the collaborating Program Participants. PROGRAM YEAR ALIGNMENT Alignment

of program year(s) and fiscal years(s) is not possible. As such, the AFH will be

submitted in accordance with the lead entity’s (City of Davenport) next 5-year consolidated

plan program year start date of July, 2020. The AFH will be submitted by October,

2019. 2 ROLES/RESPONSIBILITIES OF PROGRAM PARTICIPANTS The City of Davenport will

serve as the lead entity and as such will, after consultation with Program Participants,

issue an RFQ to obtain the services of a consultant. Each Program Participant will

be responsible for providing information, data, assisting with public input meetings,

etc. as required by the consultant and identified in the agreed upon scope of work.

WITHDRAWAL Prior to the selection of the consultant a Program Participant may withdraw

from the collaboration. However, once the consultant is chosen, scope of work identified

and financial obligation of each program participant identified, a participant will

be held responsible, as stated in the contract, for their share of the AFH. Participants

are to submit, in writing withdrawing from the regional AFH to the lead entity.

Participants are also responsible for notifying HUD of their decision to withdraw.

SPECIAL CONDITIONS In consideration of the mutual covenants and promises herein

contained, the Program Participants hereby agree as follows: 1. The recitals hereto

are incorporated herein by this reference thereto as if fully set out herein. 2.

The City of Davenport will serve as the lead entity of the collaboration and the

AFH will be submitted (by October 1, 2019) in accordance with Davenport’s next five

year plan program year start date of July 1, 2020; and 3. The City of Davenport

will pay consulting cost for which the City of Davenport will be reimbursed from

the Program Participants. At this time the cost of the AFH is estimated to be in

the range of $80,000. The cost of the AFH will be divided as follows: The three

entitlements splitting 50% of the estimated cost, or approximately $13,350 each

and the six Public Housing Authorities splitting 50%, or approximately $6,650 each.

It is anticipated that payments to the consultant may be arranged to fall over two

fiscal years for participants. If the selected consultants estimated proposal exceeds

$80,000 the collaborators retain the right to revise the scope of work to reduce

the consultant costs associated with the AFH. 4. Each section of this Agreement

and each sentence, clause or phrase contained in such section shall be considered

severable and, if for any reason, any section or sentence, clause or phrase contained

in such section is determined to be invalid or contrary to any existing or future

laws, such invalidity shall not impair the operation of or affect that portion of

this Agreement which is valid. 5. This instrument contains the sole agreement of

the parties hereto and all prior negotiations or correspondence shall be deemed

merged into this 3 Agreement; and the terms of this Agreement shall govern the rights

of the parties exclusively. 6. This Agreement shall be governed by the laws of the

State of Iowa, and the sole and exclusive venue for any disputes arising out of

this Agreement shall be any state court located within Scott County, Iowa, or federal

court located within the appropriate venue. A waiver of any part of this Agreement

shall be limited to that specific event and shall not be a waiver of the entire

Agreement. 7. The roles/responsibilities of the collaborating program participants

will be identified as part of the agreement with the consultant. 8. Program participants

will be responsible for ensuring that their jurisdiction’s analysis, priorities,

and goals are sufficient and suitable for inclusion in the AFH. In addition, program

participants will collaborate and provide input on joint goals and priorities to

be included in the AFH. The scope of the responsibilities to be carried out by the

participants, individually and jointly, will ultimately be established during negotiations

regarding the specific scope of work with the selected consultant. SECTION HEADINGS

AND SUBHEADINGS The section headings and subheadings contained in this Agreement

are included for convenience only and shall not limit or otherwise affect the terms

of this agreement. WAIVER A Program Participant’s failure to act with respect to

a breach by another Program Participant does not waive its right to act with respect

to subsequent or similar breaches. The failure of the Program Participant to exercise

or enforce any right or provision shall not constitute a waiver of such right or

provision. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on

the dates as indicated. 4 CITY OF DAVENPORT, IOWA, a municipal corporation: By:______________________________

Mayor Attest:___________________________ City Clerk Approved as to Form: _______________________________

City Attorney Date 5 CITY OF MOLINE, ILLINOIS, a municipal corporation: By:______________________________

Mayor Attest:___________________________ City Clerk Approved as to Form: ________________________________

City Attorney Date 6 City OF ROCK ISLAND, ILLINOIS, a municipal corporation: By:______________________________

Mayor Attest:___________________________ City Clerk Approved as to Form: ________________________________

City Attorney Date 7 Attachment A Contacted Public Housing Authorities Fiscal year

Next 5-year plan Collaborating Office of Assisted Housing – Davenport Iowa July

1 July,2021 yes Mercer County Housing Authority October, 2020 yes Moline Housing

Authority yes Rock Island Housing Authority yes Greater Metropolitan Area Housing

yes Authority of RI County Henry County Housing Authority yes 8 Davenport Housing

Commission IA NAME Commission Chair State of ____________ ) ) S.S. County of ___________

) On this ______ day of ________________ 2016, before me, a Notary Public in the

State of __________, personally appeared NAME, to me known to be the persons named

in and who executed the foregoing instrument, and acknowledged that they signed

the same as their voluntary act and deed, for the uses and purposes therein mentioned.

__________________________________________ Notary Public in and for__________ County,

____________ 9 Mercer County Housing Authority NAME Commission Chair State of ____________

) ) S.S. County of ___________ ) On this ______ day of ________________ 2016, before

me, a Notary Public in the State of __________, personally appeared NAME, to me

known to be the persons named in and who executed the foregoing instrument, and

acknowledged that they signed the same as their voluntary act and deed, for the

uses and purposes therein mentioned. __________________________________________

Notary Public in and for__________ County, ____________ 10 Moline Housing Authority

NAME Commission Chair State of ____________ ) ) S.S. County of ___________ ) On

this ______ day of ________________ 2016, before me, a Notary Public in the State

of __________, personally appeared NAME, to me known to be the persons named in

and who executed the foregoing instrument, and acknowledged that they signed the

same as their voluntary act and deed, for the uses and purposes therein mentioned.

__________________________________________ Notary Public in and for__________ County,

____________ 11 Rock Island Housing Authority NAME Commission Chair State of ____________

) ) S.S. County of ___________ ) On this ______ day of ________________ 2016, before

me, a Notary Public in the State of __________, personally appeared NAME, to me

known to be the persons named in and who executed the foregoing instrument, and

acknowledged that they signed the same as their voluntary act and deed, for the

uses and purposes therein mentioned. __________________________________________

Notary Public in and for__________ County, ____________ 12 Greater Metropolitan

Area Housing Authority of RI County NAME Commission Chair State of ____________

) ) S.S. County of ___________ ) On this ______ day of ________________ 2016, before

me, a Notary Public in the State of __________, personally appeared NAME, to me

known to be the persons named in and who executed the foregoing instrument, and

acknowledged that they signed the same as their voluntary act and deed, for the

uses and purposes therein mentioned. __________________________________________

Notary Public in and for__________ County, ____________ 13 Henry County Housing

Authority NAME Commission Chair State of ____________ ) ) S.S. County of ___________

) On this ______ day of ________________ 2016, before me, a Notary Public in the

State of __________, personally appeared NAME, to me known to be the persons named

in and who executed the foregoing instrument, and acknowledged that they signed

the same as their voluntary act and deed, for the uses and purposes therein mentioned.

__________________________________________ Notary Public in and for__________ County,

____________ Council Bill/Resolution No. 1162-2016 Sponsor: A RESOLUTION AUTHORIZING

the Mayor and City Clerk to execute an agreement with United Healthcare Services,

Inc. (United Healthcare) to provide administrative services and reinsurance for

medical and prescription claims for a one year period commencing on January 1, 2017.

_______________ WHEREAS, United Healthcare currently provides claims administrative

services and reinsurance for the City’s health benefits plan; and WHEREAS, expected

fixed costs for 2017, including reinsurance, for these services increased by 10.34%.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOLINE, ILLINOIS,

as follows: That the Mayor and City Clerk are hereby authorized to execute an agreement

with United Healthcare to provide administrative services and reinsurance for medical

and prescription claims for a one year period commencing on January 1, 2017; provided,

however, that said agreement is in substantially similar form and content to that

attached hereto and incorporated herein by this reference thereto as Exhibit A and

has been approved as to form by the City Attorney. CITY OF MOLINE, ILLINOIS Mayor

December 6, 2016 Date Passed: December 6, 2016 Approved: December 13, 2016 Attest:

City Clerk Approved as to Form: City Attorney Council Bill/Resolution No. 1163-2016

Sponsor: A RESOLUTION AUTHORIZING the Mayor and City Clerk to execute an agreement

with Midwest Group Benefits to provide administrative services for dental, vision

and flexible benefit claims for a one year period commencing on January 1, 2017.

_______________ WHEREAS, Midwest Group Benefits currently provides claims administrative

services for the City’s dental, vision and flexible benefit plans; and WHEREAS,

there will be no increase in the administrative costs for these services. NOW, THEREFORE,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MOLINE, ILLINOIS, as follows:

That the Mayor and City Clerk are hereby authorized to execute an agreement with

Midwest Group Benefits to provide administrative services for dental, vision and

flexible benefit claims for a one year period commencing on January 1, 2017; provided,

however, that said agreement is in substantially similar form and content to that

attached hereto and incorporated herein by this reference thereto as Exhibit A and

has been approved as to form by the City Attorney. CITY OF MOLINE, ILLINOIS Mayor

December 6, 2016 Date Passed: December 6, 2016 Approved: December 13, 2016 Attest:

City Clerk Approved as to Form: City Attorney Council Bill/Resolution No. 1164-2016

Sponsor: A RESOLUTION AUTHORIZING the Mayor and City Clerk to execute an Intergovernmental

Agreement for cooperative effort to establish a consolidated Public Safety Answering

Point (“PSAP”) between and among the City of Moline, City of East Moline, Village

of Milan and City of Silvis. __________________ WHEREAS, the City of Moline, the

City of East Moline, the Village of Milan, and the City of Silvis are municipal

corporations organized pursuant to Art. VII of the Illinois Constitution or pursuant

to the Illinois Municipal Code (65 ILCS 5/1-1-1 et seq.); and WHEREAS, Public Act

99-0006, signed on July 2, 2015, amended the Emergency Telephone Systems Act, 50

ILCS 750/1 et seq. (“the Act”), to consolidate and upgrade 9-1-1 systems; and WHEREAS,

as a result of the Act, the number of PSAPs in a county must be reduced; and WHEREAS,

the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., permits public agencies

to exercise, combine, transfer, and enjoy jointly any powers, privileges, functions

or authority they may have except where expressly prohibited by law; and WHEREAS,

Moline, East Moline and Milan have been directed by their respective governing bodies

to work together to implement a consolidated PSAP; and WHEREAS, Silvis has participated

in discussions as to joining the consolidated PSAP with the other three communities;

and WHEREAS, a feasibility study will be performed to determine staffing levels

and to determine the proportional share of costs to be allocated among the parties

based on call volume; and WHEREAS, the parties also agree to share the cost of the

feasibility study and all other costs of implementation based on each party’s pro

rata share as determined by the study. NOW, THEREFORE, BE IT RESOLVED BY THE CITY

COUNCIL OF THE CITY OF MOLINE, ILLINOIS, as follows: That the Mayor and City Clerk

are hereby authorized to execute an Intergovernmental Agreement for cooperative

effort to establish a consolidated Public Safety Answering Point (“PSAP”) between

and among the City of Moline, City of East Moline, Village of Milan and City of

Silvis. Council Bill/Resolution No. 1164-2016 Page 2 of 2 CITY OF MOLINE, ILLINOIS

______________________________ Mayor November 15, 2016 Date Passed: November 15,

2016 Approved: December 6, 2016 Attest: City Clerk Approved as to Form: City Attorney

INTERGOVERNMENTAL AGREEMENT FOR COOPERATIVE EFFORT TO ESTABLISH A CONSOLIDATED PUBLIC

SAFETY ANSWERING POINT (“PSAP”) BETWEEN AND AMONG CITY OF MOLINE, CITY OF EAST MOLINE,

VILLAGE OF MILAN AND CITY OF SILVIS WHEREAS, the CITY OF MOLINE, ILLINOIS (hereinafter

“Moline”), the CITY OF EAST MOLINE, ILLINOIS (hereinafter “East Moline”), the VILLAGE

OF MILAN, ILLINOIS (hereinafter “Milan”), and the CITY OF SILVIS, ILLINOIS (hereinafter

“Silvis”) are municipal corporations organized pursuant to Art. VII of the Illinois

Constitution or pursuant to the Illinois Municipal Code (65 ILCS 5/1-1-1 et seq.);

and WHEREAS, Public Act 99-0006, signed on July 2, 2015, amended the Emergency Telephone

Systems Act, 50 ILCS 750/1 et seq. (“the Act”) to consolidate and upgrade 9-1-1

systems; and WHEREAS, as a result of the Act, the number of PSAPs in a county must

be reduced; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et

seq., permits public agencies to exercise, combine, transfer, and enjoy jointly

any powers, privileges, functions or authority they may have except where expressly

prohibited by law; and WHEREAS, Moline, East Moline and Milan have been directed

by their respective governing bodies to work together to implement a consolidated

PSAP; and WHEREAS, Silvis has participated in discussions as to joining the consolidated

PSAP with the three other communities. NOW THEREFORE, in consideration of the mutual

covenants and promises herein contained, Moline, by and through its Mayor; East

Moline, by and through its Mayor; Milan, by and through its Mayor; and Silvis, by

and through its Mayor, hereby agree as follows: 1. The parties to this agreement

agree to work cooperatively to establish a consolidated PSAP in accordance with

the Act. 2. Before a consolidated PSAP can be established, the parties understand

and agree that certain steps need to be taken. All parties to this agreement agree

to participate as a partner in the proposed intergovernmental cooperative venture

to establish a consolidated PSAP that will be considered to be a “public safety

agency” as defined by the Act. 3. In order to establish a consolidated PSAP, a feasibility

study needs to be performed to determine staffing levels needed and to determine

the proportional share of costs to be allocated among the parties based on call

volume. The parties agree to share the cost of the feasibility study based on the

each party’s pro rata share as to be determined by the study or as otherwise agreed

to by the parties. 4. All other costs of implementation shall also be shared pro

rata as determined by the feasibility study or as otherwise agreed to by the parties.

5. Each municipality electing to participate in this joint consolidated PSAP shall

provide input and information necessary to establish a consolidated PSAP. Such input

and information shall be provided in a timely manner. 6. The parties agree to begin

discussions with their respective bargaining units that will be affected by this

joint venture. 7. The parties agree to proceed with establishing the administrative

and operational framework to implement an intergovernmental cooperative venture

for the operation and maintenance of a centralized and combined PSAP. 8. The parties

agree that the consolidated PSAP will be located on the 3rd floor of the Milan Municipal

Building in Milan. 9. The parties agree that this agreement shall relate solely

each to the other, and shall not be in benefit of any third party, nor shall it

be construed as a practice or procedure available to any other person or entity

excepting the parties herein, and said agreement must be executed by the parties

by December 14, 2016, or they will not be considered to be parties to this agreement

or the intergovernmental cooperative venture so described herein. 10. Should any

party wish to terminate its participation in the establishment of a consolidated

PSAP, it may do so upon thirty days written notice to all of the parties and upon

payment of all outstanding costs incurred to date along with any consequential costs

resulting from termination of the Agreement, such as equipment costs and administrative

costs that were incurred in anticipation of the participation of the terminating

party, up to the time of termination. 11. This agreement shall remain in full force

and effect until replaced by the agreement actually establishing the consolidated

PSAP or terminated by written agreement of all of the parties. 12. This instrument

contains the entire agreement between Moline, East Moline, Milan, and Silvis with

respect to the transaction contemplated in this agreement. The parties agree there

are no other terms or conditions of this agreement, either oral or written, other

than those stated herein. TO EVIDENCE THIS AGREEMENT, the parties have executed

this agreement on the dates set opposite their respective signatures below. CITY

OF MOLINE, ILLINOIS CITY OF EAST MOLINE, ILLINOIS By_______________________________

By_________________________________ Scott Raes, Mayor John Thodos, Mayor Attest:____________________________

Attest:______________________________ Tracy A. Koranda, City Clerk Arletta Holmes,

City Clerk Date:__________________________, 2016 Date:__________________________,

2016 VILLAGE OF MILAN, ILLINOIS CITY OF SILVIS, ILLINOIS By___________________________

By_______________________________ Duane Dawson, Mayor Tom Conrad, Mayor Attest:____________________________

Attest:____________________________ Barbara L. Lee, Village Clerk Jim Nelson, City

Clerk Date:__________________________, 2016 Date:__________________________, 2016

Council Bill/General Ordinance No. 3030-2016 Sponsor_________________________ AN

ORDINANCE LEVYING and assessing taxes for the City of Moline, Illinois, for the

tax levy year 2016 collectible in the year 2017, and enacting an ordinance relating

to the same subject matter. _______________ WHEREAS, the City of Moline levies an

annual tax on all real property located within the City to be collected the following

year and utilized as a revenue source for the City’s budget; and WHEREAS, this ordinance

sets forth the City’s tax levy for 2016, collectible in 2017. NOW, THEREFORE, BE

IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOLINE, ILLINOIS, as follows: Section

1 – That the total amount of appropriations for all corporate purposes legally made

to be collected from the tax levy of the current fiscal year is hereby ascertained

to be the sum of Fifteen Million, Two Hundred and Eighty-Nine Thousand Nine Hundred

Twenty Dollars and no cents ($15,289,920). Section 2 – That this Council hereby

determines that the amount of money estimated to be necessary to be raised by taxation

upon the taxable property within the City of Moline, Illinois, for general corporate

and special municipal purposes is $14,801,470, and the levy for general corporate

fund purposes and levies for separate special fund purposes are set forth and designated

as follows: Police Pension Fund $4,029,962 Fire Pension Fund $4,890,673 Illinois

Municipal Retirement Fund $ 480,490 Park Fund $2,973,500 Library Fund $2,915,295

Total Tax Levy $15,289,920 Section 3 – That the estimated amount determined to be

necessary to be levied in Section 1 above is One Hundred Three and 3/10 percent

(103.3%) of the amount of property taxes extended upon the tax levy of the preceding

year. Section 4 – That the total amount of Fifteen Million, Two Hundred and Eighty-Nine

Thousand Nine Hundred Twenty Dollars and no cents ($15,289,920) ascertained above

be and is hereby levied and assessed on all property subject to taxation within

the City of Moline, Illinois, according to the value of said property as assessed

and equalized for State and County purposes for the current fiscal year. Section

5 – That this levy ordinance is adopted pursuant to the procedures set forth in

the Illinois Municipal Code, 65 ILCS 5/8-3-1 et seq., and Chapter 2, Sec. 2-2304

of the Moline Code of Ordinances; provided, however, that any tax rate limitation

of substantive limitation as to tax Council Bill/General Ordinance No. 3030-2016

Page 2 of 2 levies in the Illinois Municipal Code in conflict with this ordinance

shall not be applicable to the ordinance pursuant to Section 6 of Article VII of

the Constitution of the State of Illinois. Section 6 – That the City’s Finance Director

is hereby directed to file with the Rock Island County Clerk on or before the time

required by law a certified copy of this ordinance duly certified by the Moline

City Clerk. Section 7 – That this ordinance shall be in full force and effect from

and after passage, approval, and if required by law, publication in the manner provided

for by law. CITY OF MOLINE, ILLINOIS Mayor November 15, 2016 Date Passed: November

15, 2016 Approved: December 6, 2016 Attest: City Clerk Approved as to Form: City

Attorney Council Bill/Resolution No. 1165-2016 Sponsor: ______________________ A

RESOLUTION AUTHORIZING the Mayor and City Clerk to accept a proposal from the executive

search consultant, GovHR USA, Northbrook, Illinois, to begin a search for candidates

for the position of City Administrator for the City of Moline. ______________________

WHEREAS, City Administrator Lewis J. Steinbrecher submitted his resignation effective

November 8, 2016; and WHEREAS, the City of Moline has a satisfactory relationship

with GovHR USA, having utilized the same company when it was called The PAR Group

for several past successful recruitments. NOW, THEREFORE, BE IT RESOLVED BY THE

CITY COUNCIL OF THE CITY OF MOLINE, ILLINOIS, as follows: That the Mayor and City

Clerk are hereby authorized to accept a proposal from the executive search consultant,

GovHR USA, Northbrook, Illinois, to begin a search for candidates for the position

of City Administrator for the City of Moline; provided, however, that said proposal

is in substantially similar form and content to that attached hereto and incorporated

herein by this reference thereto as Exhibit A and has been approved as to form by

the City Attorney. CITY OF MOLINE, ILLINOIS ____________________________________

Mayor December 6, 2016 Date Passed: December 6, 2016 Approved: December 13, 2016

Attest: City Clerk Approved as to Form: ____________________________________ City

Attorney 630 Dundee Road, Suite 130, Northbrook, Illinois 60062 Local: 847.380.3240

Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.com EXECUTIVE RECRUITMENT

• INTERIM STAFFING • MANAGEMENT AND HUMAN RESOURCE CONSULTING November 30, 2016

Mr. Mike Waldron Alderman City of Moline 619 16th Street Moline, IL 61265 Dear Mr.

Waldron: Thank you for the opportunity to provide you with a proposal for the City

of Moline’s City Administrator recruitment and selection process. GovHR USA (“GovHR”)

prides itself on a tailored, personal approach to executive recruitment and selection,

able to adapt to your specific requirements for the position. Qualifications and

Experience GovHR is a public management consulting firm serving municipal clients

and other public sector entities on a national basis. Our headquarters offices are

in Northbrook, Illinois. We are a certified Female Business Enterprise in the State

of Illinois, and work exclusively in the public sector. GovHR offers customized

executive recruitment services and completes other management studies and consulting

projects for communities. Please note the following key qualifications of our firm:

? Since our establishment in 2009, our consultants have conducted hundreds of recruitments

in 24 states, with an increase in business of at least 30% each year. Twenty-eight

(28%) of our clients are repeat clients, the best indicator of satisfaction with

our services. ? Surveys of our clients show that 94% rate their overall experience

with our firm as Outstanding, and indicate that they plan to use our services or

highly recommend us in the future. ? Our state of the art processes, including extensive

use of social media for candidate outreach and skype interviews with potential finalist

candidates, ensure a successful recruitment for your organization. ? Our high quality,

thorough Recruitment Brochure reflects the knowledge we will have about your community

and your organization, and will provide important information to potential candidates.

? We provide a two-year guarantee for our recruitments. Less than 1% of our clients

have had to invoke the guarantee. ? The firm has a total of twenty-two consultants,

both generalists and specialists (public safety, public works, finance, parks, etc.),

who are based in Arizona, Florida, Illinois, Indiana, Michigan, and Wisconsin, as

well as five reference specialists and eight support staff. page 2 Our consultants

are experienced executive recruiters who have conducted over 600 recruitments, working

with cities, counties, special districts and other governmental entities of all

sizes throughout the country. In addition, we have held leadership positions within

local government, giving us an understanding of the complexities and challenges

facing today’s public sector leaders. GovHR is led by Heidi Voorhees, President,

and Joellen Earl, Chief Executive Officer. Ms. Voorhees previously spent 8 years

with the nationally recognized public sector consulting firm, The PAR Group, and

was President of The PAR Group from 2006 – 2009. Ms. Voorhees has conducted more

than 240 recruitments in her management consulting career, with many of her clients

repeat clients, attesting to the high quality of work performed for them. In addition

to her 12 years of executive recruitment and management consulting experience, Ms.

Voorhees has 19 years of local government leadership and management service, with

ten years as the Village Manager for the Village of Wilmette. Ms. Earl is a seasoned

manager, with expertise in public sector human resources management. She has held

positions from Human Resources Director and Administrative Services Director to

Assistant Town Manager and Assistant County Manager. Ms. Earl has worked in forms

of government ranging from Open Town Meeting to Council-Manager and has supervised

all municipal and county departments ranging from Public Safety and Public Works

to Mental Health and Social Services. Consultant Assigned GovHR Senior Vice President

Lee Szymborski would be responsible for your recruitment and selection process.

Mr. Szymborski has assisted or managed more than 30 executive searches for communities

in Illinois, Wisconsin, Missouri and Massachusetts, as well as non-profit agencies

including the International City/County Management Association. Mr. Szymborski’s

biography is attached and his contact information is: Lee Szymborski GovHR USA,

LLC 342 N. Water Street, 6th Floor Milwaukee, WI 53202 Telephone: (414) 750-7799

Lszymborski@govhrusa.com A complete list of GovHR’s clients is available on our

website at www.govhrusa.com. References The following references can speak to the

quality of service provided by GovHR: East Peoria, IL (City Administrator, 2016)

– Lee Szymborski Dave Mingus Mayor, City of East Peoria 401 W. Washington East Peoria,

IL 61611 davemingus@cityofeastpeoria.com 309-698-4715 or Teresa Durm Director, Human

Resources teresadurm@cityofeastpeoria.com 309-427-7606 page 3 Lake Zurich, IL (Village

Manager, 2015) - Lee Szymborski Doug Gibson Director of Human Resources 70 E. Main

Street Lake Zurich, IL 60047 Doug.gibson@lakeaurich.org 847-540-1692 Gurnee, IL

(Director of Economic Dev, 2015) – Lee Szymborski Christine Palmie Director of Human

Resources 325 N. O’Plaine Rd. Gurnee, IL 60031 chrisn@village.gurnee.il.us 847-599-7500

Oak Creek, WI (City Administrator, 2015) – Lee Szymborski Becky Schermer Human Resources

Director 8040 S. Sixth Street Oak Creek, WI 53154 bschermer@oakcreekwi.org 414-766-7059

Scope of Work A typical recruitment and selection process takes approximately 175

hours to conduct. At least 50 hours of this time is administrative, including advertisement

placement, reference interviews, and due diligence on candidates. We believe our

experience and ability to professionally administer your recruitment will provide

you with a diverse pool of highly qualified candidates for your position. GovHR

clients are informed of the progress of a recruitment throughout the entire process.

We are always available by mobile phone or email should you have a question or need

information about the recruitment. GovHR suggests the following approach to your

recruitment, subject to your requests for modification: Phase I – Position Assessment,

Position Announcement and Brochure Development Phase I will include the following

steps: ? One-on-one interviews will be conducted with elected officials, staff and

the public to develop our Recruitment Brochure. This important document outlines

the expectations that the City Council has for its next Position, providing us with

the informati