Coal Valley Board of Trustees met Wednesday, Jan. 4.
The Board of Trustees, consisting of six (6) members, shall be elected to office for a four (4) year term, but at no time shall all members of the Board be elected at the same time. Three (3) members of the Board shall be elected at each biennial election, according to the method provided by statute. The Board shall be the legislative department of the Village government, and shall perform such duties and have such powers as may be delegated by statute to it.
Here are the minutes as provided by Coal Valley:
VILLAGE OF COAL VALLEY MINUTES OF THE REGULAR VILLAGE BOARD MEETING WEDNESDAY JANUARY 4, 2017 AT 6:00 P.M. IN THE BOARD CHAMBERS OF VILLAGE HALL COAL VALLEY, ILLINOIS
1. Call to Order: With the absence of President Emil Maslanka, Kathy Cornish made a motion to nominate Mike Bartels Mayor Pro-Tem for tonight’s meeting. Bruce Crowe offered a second to the motion. All Ayes, motion carried.
The regular meeting of the Village Board was called to order at 6:00 P.M. by Mayor Pro-Tem Mike Bartels.
2. Roll Call
Present: Dick Stone, Dale Keppy, Mike Bartels, Dave Timmons, Bruce Crowe, Kathy Cornish. Absent: Maslanka
Establishment of a quorum.
3. Pledge of Allegiance
Staff present at the meeting: Annette Ernst–Village Administrator, Penny Woods–Assistant Village Administrator & Director of Finance, Deanna Hulliger-Village Clerk and Jack Chick- Police Chief.
4. Reading and Approval of Minutes
Dale Keppy mentioned that on page 3, under new business, Item A, the size of the sink hole should be 12” X 25’, not 12’ X 25’. The Clerk will correct.
Dick Stone pointed out that on page 4, Item E instead of Mayor Maslanka prepared to give a presentation to simply Mayor Maslanka gave a presentation. The Clerk will correct.
A motion was made by Dick Stone to approve the amended minutes of the Regular Board meeting held December 21, 2016 and the Executive Board minutes of December 21, 2016, Dale Keppy offered a second to the motion, All ayes, motion carried.
5. Public Presentation/ Recognition and/or Public Comments
Village Resident Joe DeGrauwe addressed the Board. Mr. DeGrauwe has tried to follow the Water Project and it seems to him that the Board Members are tired of discussing the Water Project and want to come to a conclusion without letting it run its full course. The other problem Mr. DeGrauwe has is the additions that the Village is fishing for as water customers is muddying the water as to what Coal Valley actually needs to correct its infrastructure. Mr. DeGrauwe suggestion to the Board is to pay attention to what the citizens of Coal Valley need to keep the Water System above board. Trustee Bruce Crowe explained that he is tired of discussing this issue over and over again. Trustee Crowe wants to move forward to get the loan approved and once it is back from the State, at that time, decide what projects to move forward with. Trustee Dick Stone stated that the Water Tower and the EPA issues are most important in his opinion and the Board will not take a loan out for more money than what is needed for the projects we agree upon. Trustee Dave Timmons reported that two of the four additions considering hooking up to the Village water are within the Village limits and pay taxes to the Village. Trustee Timmons’ concerns are the same as the other Trustees have mentioned to not spend money we do not have. Trustee Mike Bartels confers with Dick Stones comment that it is the Boards intent to remove costs on projects we are not moving forward with. The Board needs to focus on exactly what is necessarily needed at this time.
Mayor Pro-Tem Bartels presented Anthony Fairchild with a Five Year Service Award. Mike Bartels informed everyone that Mr. Fairchild is the Village Building Inspector and helps with other duties as assigned. Anthony Fairchild is our interim Water Superintendent also. Mr. Fairchild received a round of applause.
Village Clerk Deanna Hulliger informed the Board that the winners of the Christmas Light displays were announced in December and they are being awarded their prizes tonight. Lynne Hamilton won the Clark Griswold display and she came into the office earlier today for her prizes. Michael Slater is here this evening. The Slater family is the winner of the best residential display. Mayor Pro-Tem Mike Bartels presented Michael Slater with the prizes and the Board congratulated Mr. Slater and gave him a round of applause. Mr. Slater thanked the Board and mentioned a mishap when he was putting up Christmas lights a few years back when he fell and broke his leg in a couple of places, so he has cut back in the decorating a bit. Mr. Slater thanked the Board again.
6. Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)
A. President– Nothing to report at this time.
B. Trustees – Dale Keppy started a discussion on the letter the Coal Valley Trustees received by email from the City of Moline. The City of Moline wants to talk with Coal Valley about Moline supplying water to the Village. Dale Keppy asked if we could discuss this under New Business this evening. The Moline letter cannot be discussed under New Business tonight because it is not on the agenda for this evening. It can be placed on the January 18th meeting if necessary. The Trustees talked further about this working session that the City of Moline will have on Tuesday, January 18, 2017. Dave Timmons believes the meeting will be at 6:30 P.M. as part of Moline’s Committee of the Whole meeting. Lengthy discussion took place between the Trustees. It is definitely worth checking into and most Trustees will be in attendance at the working session with the City of Moline on January 17th.
C. Staff – Chief Chick reported that New Years Eve was relatively quiet.
The Chief has ordered the new Taser equipment.
Chief Chick informed the Board that the Village of Hampton Police Department has offered to sell the Village of Coal Valley Police Department a portable speed sign with trailer for $500.00. New equipment of this nature would be in excess of $2,500.00. The budget does have monies available for this purchase. Coal Valley Police currently have two stationary units and we have limited use with those since we have to mount them on a stable post. The Trustees are concerned if the portable unit will get used. The Chief stated that it will get used and the Chief will be talking with the officers to get more enforcement on 1st Street and Route #6. The State Police have approached Coal Valley for reports such as truck details, traffic, etc.
Chief Chick let the Board know that the next “Police meet the residents of Coal Valley” will be held in March and the Police Department will be demonstrating Use of Force simulations.
The Chief also reported that the bicycle gift program went very well. The department still has 2 small bicycles left, one for a boy age 6 to 12 and then one is a small trike. Let the Chief know if you have any ideas on who could use these.
Ms. Ernst stated the Public Works employees are working on the drainage issue on E. 8th Avenue. They are also cleaning and making small repairs to their equipment.
Ms. Ernst also reported that on the water side Tony Fairchild has stepped up and is taking care of opening the wells, the testing and other issues. Ms. Ernst thanked Tony for helping the Village out.
Ms. Ernst began reporting on her projects. Ms. Ernst received a letter from the IL EPA stating the Village water supply is in general compliance with regulation requirements. The Village still has the Amendment B deficiency that needs to be addressed.
Ms. Ernst continues to work on Ordinances in an attempt to have them completed before Sandy retires.
The letter from the City of Moline was talked of earlier this evening making the Board aware of the working session.
Ms. Ernst is working on employee evaluations.
Ms. Ernst mentioned that she has the Hoerr Construction Sewer Lining report and a couple of DVD’s if anyone wants to stop by her office and take a look they are welcome to do so.
Mike Bartels wanted to ask about an item on the Public Works report, the E. 8th Avenue drainage project. Mike Bartels questioned the work done being on the Village easement? Ms. Ernst stated it is on the Village easement property. Discussion took place.
7. Unfinished Business
A. 2nd Reading Title I Village Governmental Organizations and Operations through Title II Village Depositories and Compensation Ordinance
Mayor Pro-Tem Mike Bartels asked for the Boards pleasure on this reading.
Dick Stone made a motion to approve the 2nd Reading Title I Village Government Organizations and Operations through Title II Village Depositories and Compensation Ordinance. Dave Timmons gave a second to the motion. Roll Call: Ayes Stone, Keppy, Bartels, Timmons, Crowe, Cornish. Ayes 6, motion carried.
8. New Business
A. 1st Reading Title II Village Depositories and Compensation, Chapter 2 Compensation of City Officials and Employees, Section 2.3 Expenses, travel, meal and lodging.
Mayor Pro-Tem Mike Bartels asked for the Boards pleasure on this reading.
Ms. Ernst asked the Board if this 1st Reading could just be for amending Title II Depositories and Compensation of the Village of Coal Valley. Travel, meal and lodging expense reimbursement. This is a new State mandated Ordinance.
Dick Stone made a motion to waive the 2nd Reading and approve this part of Title II. A second to the motion was given by Kathy Cornish. Roll Call: Ayes Stone, Keppy, Bartels, Timmons, Crowe, Cornish. Ayes 6, motion carried.
B. Payment of Bills.
The bills submitted for payment were reviewed by the board.
Dale Keppy asked if the entire 20 month budget for sewer lining has been spent? Ms. Ernst stated no there is still $45,000.00 to $47,000.00 remaining in the budget for sewer lining.
A motion was made by Dick Stone to pay the bills presented tonight for payment. Dale Keppy gave a second to the motion. Roll Call: Ayes-Stone, Keppy, Bartels, Timmons, Crowe, Cornish. Ayes 6, motion carried.
9. Adjournment
A motion was made by Dave Timmons to adjourn tonight’s board meeting. A second was given by Bruce Crowe. Ayes 6, motion carried. The meeting adjourned at 6:47 P.M.
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